General Manager's Corner

The Manager's Report
Kaniu Kinimaka-Stocksdale
General Manager HPPOA

HPPOA Board of Directors' Meeting, June 16, 2010

General Manager' s Report
Submitted by Kaniu Kinimaka-Stocksdale

Action Items from May 19^th, 2010 BOD Meeting:

GM' s Response:

In the May 19^th BOD minutes, there were eleven issues/concerns raised. This GM offers the following responses to 6 of the 11:

1, There was no profit as cited for the SEE Hawaii participants. Refer to May' s P/L Performance report. The $2.00 per page charge was approved by past Board of Directors. This GM believes this fee was adapted by what the County of Hawaii charges. Regards the service hours of the New Holland mower and mowing of Railroad Avenue, refer to May's On the Road Report . As for the alleged violation of Phase III Paving contract, a report from the Paul Nash, Engineer is attached to this GM's monthly report.

2. Insurance issue surrounding the speed humps HPPOA purchased; speaking with our insurance agent and asking countless questions; our present insurance policy covers every aspect of the use of these potential speed humps.

3. The day care tutoring located on 6^th avenue, was approved by the County of Hawaii. This GM spoke with lot owners (Campbells) asking for their cooperation and kind consideration in ensuring the support from the parents of their students to slow down and take greater care ensuring safety on the road.

4/5. Refund was given to renter. Report of this matter in GM's report.

6. Road Supervisor, appealed to the BOD asking for support from the BOD and residents within HPP to be responsible for their actions when driving while our road crew work on our roads. The road supervisor also cited the ill respectful behavior of a particular resident on 10^th Avenue. This GM has prepared a letter addressed to this lot owner addressing his undignified behavior.

June 16th, 2010 General Manager's report

A. Road Maintenance

1. On the Road Report - hand out

2. Road Equipment Report - hand out

3. Fuel Log - hand out

4. Weed Whackers Report - hand out

5. Hauling Report - hand out

6. We continue to scrape and widen roads (see On The Road Report ) We continue to haul the extra material gathered from widening the roads and reuse the fill in the pukas/ holes along the shoulder/easement of the four main drives.

7. Warehouse/Shop Restroom - Final contract cost attached. Work has begun.

8. Road Stripping - Proposal submittal - discussion - handout

9. Speed Humps - Email response from HOVE - hand out

10. Water Well Proposal - hand out

B. Paving

1. Paul Nash/ Engineer's Report - hand out

2. RFP for Phase IV Contract Update - Draft distributed May 19^th BOD meeting

C. Activity Center

1. Land Use Permit Commercial Kitchen Application - work in progress.

2. Work in progress - Roll up Doors for activity center. ETA June 2010.

3. Work in progress - Quotes being collected to tile the women's and men's restroom floors.

4. Painting the back walls of the activity center is completed.

D. Administration

1. Mayor Kenoi has accepted our invitation to be our Key Note Speaker for our June 27^th Membership Meeting.

2. A/R Report - hand out.

3. QuickBooks Conversion - Work in progress - .

5. Work in progress - This GM pleads/asks the BOD to decide/vote on a policy/procedure stating the fashion in which the accounting system/treasurer's report be presented. It is important that one system/style be agreed upon to ensure continuity and accuracy. By doing so, as BOD members/Officers change the accounting reporting style remains constant.

6. Work in progress - This GM continues to work with United States Postal Service (USPS) in hopes to increase mail boxes within HPP. Speaking with Georeen Mano-Yamada Customer Service/ Growth Coordinator from the Oahu office, this administration must follow pre arranged protocols and is tasked with producing information allowing USPS to perform an analysis quantifying additional mail box placement within HPP. This item is a work in progress/development.

7. Names of Nominee's for the 2010 HPPOA Awards being awarded at the June General Membership meeting June 27th:

Joan Galante - The Alan Deehr Community Service Award

Rusty Boehnke - The Rick Edwards Award

Tesse Tinker - The Albert and Maizie O' Neil Award

8. Heidi Hanza - Kaleidoscope Kids Special Use of Permit request - hand out

9. Church on a Sure Foundation - request to put in a Fire Hydrant

10. Annie Svaty - refund matter over and done with - regarding use of the Activity Center. Pau!

11. Department of Health - Quality Air Control - Verbal Report.

HPPOA Board of Directors' Meeting - May 19, 2010

General Manager' s Report

Submitted by Kaniu Kinimaka-Stocksdale

Action Items from April 21, 2010 BOD Meeting:

GM' s Response:

In the April 21^th BOD minutes, there were issues raised by seven owners. Here are responses to the concerns:

1. Homeowner' s expressed the lack of concern from the BOD and its association members with regards to the Kea' au - Pahoa Road Shoulder Lane Conversion, Highway 130 to Shower Drive project and the urgent need to respond to the Final EA report due by May 23, 2010. This GM has invited Wilson Okamoto Corporation, planners for this State DOT project, to come and speak to the residents of HPPOA. Brian Lock from, Wilson Okamoto Corp. is coordinating this meeting. Possible attendees: Brian Lock/Design/Civil Engineer, John Sakaguchi/Sr. Planner, Misako/Project Manager. State participants: Dan Tamura/State DOT and Roy Shiogi/State DOT. The GM reiterated to the involved parties the importance we meet prior to due date May 23. Details forth coming.

2. Homeowner concern regards the mower being down for much of March. Refer to the current HPPOA Road Equipment Report. The same lot owner expressed concern about payment to former attorney Ted Hong. Last payment made to Mr. Hong was April 6, 2010. FYI There is still 5 outstanding foreclosures Mr. Hong prepared in March 2007, HPPOA waits to hear results.

3. Ms. Annie Svaty deposit: GM returned $100.00 of the $200.00 deposit. The $100.00 retained was for extra cleaning HPPOA staff and volunteers provided.

4. Homeowner concern regards to mis-placement of " men working" sign along the main road. Road Supervisor addressed this issue with the weed whacking crew. The crew members apologized and will take greater care in the future. This same lot owner requested to replace boulders on their road. Shipman gave HPP 11 very heavy, large boulders located on E street, however HPP does not have the proper equipment to move these boulders and there is a sizeable cost involved. Seeing this will be the second time HPPOA will be replacing these boulders to this specific road, perhaps we ask the homeowner to pay for this transport?

5. Homeowner' s concern regards the Speed Hump policy; the BOD agreed to amend to the policy allowing BOD to decide placement of speed humps due to safety concerns. At its February 23, 2010 meeting, the Board approved authorizing the General Manager to put in speed humps as needed for safety.

6. Late arrival homeowner' s concern regarding waterline hookups: (1) This GM needs more information to answer this question. (2) Regards to fees, this GM will address the road fee as stated in the HPPOA By-laws which permits the Board to raise the road fee no more than 10% each year. Many still have the false- impression that the increase in the annual road maintenance fee is due to the Paving Construction Bond. The fact is that the fees are attached to the increase in yearly maintenance costs. 3) This GM knows of no law suit at this time. If there is a law suit, it will be covered within our Liability Insurance. 4) Lastly, there is a concern as to what value the lot owners receive by having this GM in office. This GM asks, When was the last time this lot owner or the group this lot owner represents, visited the office, attended a BOD meeting or a membership meeting, or for that matter participated in any activity or was a member of a committee within the association? This GM cordially invites each lot owner to come to the office spend some time; talk story and hear/learn/see all that has changed, improved and is happening within HPP.

May 19th, 2010 General Manager' s report

A. Road Maintenance

It is with gratitude, I take this time to say Mahalo nui to Tommy Spencer our Road Maintenance Supervisor. Tommy celebrated six months with HPPOA. It is through his leadership and example that we have accomplished so much on the roads.

You da man Tommy!

1. On the Road Report - hand out

2. Road Equipment Report - hand out

3. Fuel Log - hand out

4. Weed Whackers Report - hand out

We continue to please many residents as our crew, Chad, Joshua, Todd, Tyson, Bertram, Walter, Seth and Mr. Fong, weed whack. Mahalo to those lot owners who took the time and paid attention by calling into the office expressing their gratitude and pleasure.

5. We continue to scrape and widen roads (see - On The Road Report ) We continue to haul the extra material gathered from widening the roads and reuse the fill in the puka' s/ holes along the shoulder/easement of the four main drives. Mahalo to Jaime, Santos, Seth and Shannon for their diligent work.

6. Warehouse/Shop Restroom - Update: Drawings have been submitted to the Building Department. Permit forth coming. Due to the lack of space within the warehouse, it was decided to adjust the design and plans to cut through the walls to build the restroom on the outside of the warehouse/shop. HPPOA will need to resubmit for permit. After meeting and speaking with Chandra Fulton/ Permit Hawai' i, we should have this in the hands of the building department within a couple of weeks. Earth Karvers Hawai' i/ TNS Construction Co. submitted the lowest bid, $16,950.00 combined.

7. Road Striping- Update: Work in progress, still under consideration/ negotiations.

8. Speed Humps - Update: Received an email. HOVE to come back with a counter offer. . Our first offer was too low. Road Supervisor received a bid for $400.00 for the same size speed humps as the ones HOVE has to sell. This GM asks for BOD directive. HPPOA have been in communication with HOVE who has 29 sectional portable speed humps measuring 3 x19 ½ x 2 each section, for sale at approximately $1,000.00 dollars per unit. A counter offer can be made. This GM continues to search for prices and ways to deter speeders.

9. Update: Lloyd Cabral has offered to help along with Greg Datlof and NetCom. Quotes still coming in. 6 Radio handsets and 2 base stations complete; HPPOA received 1 quote thus far for $6,000.00; and more quotes are forth coming.

10. Update: This was the fifth item asked from Mayor Kenoi, and was told, Hold off until next time. This GM said, Okay. HPPOA has applied for a Tipping Fee waiver. We no longer wait for approval.

B. Paving

1. Paul Nash/ Engineer' s Report - hand out

2. RFP for Phase IV Contract to be discussed May 19^th BOD meeting

C. Activity Center

To the Activity Center Crew, Ming and Jena, you two have done a wonderful job with the facility. It is because of the two of you we, the association members and our families will enjoy even more the beauty of our activity center. We have always felt we live and worked in a special place, you guys have made the activity center even more special. Mahalo nui ia oe. You guys rock !

1. Land Use Permit Commercial Kitchen Application - work in progress.

2. Roll up Doors have been ordered. We can expect them to arrive the early part of June. A coordinated effort to install the doors is being planned.

3. Activity Center Calendar - hand out

Please take special note the calendar is bursting with activities. We welcome Mo Min Kuen Kung Fu and Women' s Self Defense Classes, bi-weekly chess classes and Zumba Fitness. The first night of Zumba Fitness brought out a record 125 participants to the Park! We plan to have Friday Family Night at the Movies (PG-13), to begin in June. We ask for the BOD' s support allowing the employees to set up as vendors for the snacks and refreshments. The movies will be free, and a charge for the refreshments.

4. The renovation of the men' s restroom is now completed and in use. FYI: plans are in motion to tile the women' s and men' s restroom floors; quotes are forth coming.

5. Be aware: painting of the back walls of the activity center will commence May 17 until pau. Please allow for two weeks, if not longer. Mahalo.

D. Administration

It is with pleasure I say Mahalo nui to the Ladies in the office: Morgan who has been with the Association for 12 years, Leilani almost 8 months and Mena going on 4 months. These ladies have brought a breath of freshness into our administration; a new kindred spirit of providing excellent service with ALOHA! You rock Ladies!

1. Update: May 3^rd meeting with Mayor Billy Kenoi and his staff. This GM asked for five items, and left the Mayor' s office with four.

(1) Mayor Kenoi initiated/approved to move on the County Park in HPP (proposed location on Maku' u Drive and 16^th Avenue). This GM is to work with Mayor' s Executive Assistant, Hunter Bishop, in setting up the protocols/ outlined as to what steps we take to make our county park a reality. In preparation for this park, this GM asks the BOD to re-activate the Park Committee. (There will be more discussion further in tonight' s BOD meeting.)

(2) Mayor Kenoi agreed to provide signs for the two undeveloped County parks already in HPP (one on Paradise Ala Kai at Kilika Road C , and the other along the blocked-off portion of Beach Road). A collaborative compromise is being worked out between the County and HPPOA to afford these parks to be cleaned and maintained for HPP residents' use - details forthcoming.

(3) Mayor Kenoi agreed to address how the County public bus system (Hele-On Bus) can serve the residents in HPP. The County Administration is looking into a pilot program to test the concept.

(4) The Mayor suggested a collaborative effort to include HPP residents (encouraging HPP Teens/Young Adults) to build a series of bus stop shelters throughout the park. The Mayor/HPPOA will call upon local businesses to donate/kokua building materials. Detail plans are being worked out. At this time it is with gratefulness that this GM says Mahalo nui to Representative Faye Hanohano for her part in setting up and orchestrating this meeting. You go Tita!

2. Mayor Kenoi has accepted our invitation to be our Key Note Speaker for our June Membership Meeting. I believe this would be a good time to express our Mahalo to the Mayor for his kokua of HPPOA.

3. A/R Report - hand out. Mahalo to Morgan and Mena for manually completing and separating the different accounts: Liens, Foreclosures, Bankruptcies and late payers. This GM is now ready to prepare letters for second payment mail out, to finish off this month of May. We can now/soon begin making a stronger effort collecting overdue delinquencies.

4. QuickBooks Conversion - Contract to work with Shane Olvera from On-Demand and Stephanie Oshiro QB Extraordinaire to begin the process Importing /switch over to QB.

5. Investment Opportunities - Update: Collect forms to open accounts with Home Street Bank. CD rates appear to be the best at this time. This GM waits for directive from BOD.

6. This GM pleads/asks the BOD to decide/vote on a policy/procedure stating the fashion in which the accounting system/treasurer' s report be presented. It is important that one system/style be agreed upon to ensure continuity and accuracy. By doing so, as BOD members/Officers change the accounting reporting style remain intact.

7. This GM continues to work with USPS in hopes to increase mail boxes within HPP. Speaking with Georeen Mano-Yamada Customer Service/ Growth Coordinator from the Oahu office, this administration must follow pre arranged protocols and is tasked with producing information allowing USPS to perform an analysis quantifying additional mail box placement within HPP. This item is a work in progress/development.

8. We take this opportunity to say Mahalo to David and Bonnie Fithian for their kind and generous donation of an extremely expensive water filtering system for all to enjoy and drink healthfully. The filtering system has been installed in the kitchen.

9. GM CIP Wish List to be discussed further in this meeting.

10. In closing, this GM needs to clarify what was reported in a previous GM report regards to funds made available to remove/exterminate Albezia trees. These funds are restricted to HPP property, easements due to potential liability issues.

All pau for now!

HPPOA BOD Meeting April 21th, 2010
GENERAL MANAGER' S REPORT
This report humbly submitted by Kaniu Kinimaka-Stocksdale

Action Items from March 17th BOD Meeting:

GM' s Response:

1. In the March 17^th BOD minutes, there were 8 owners' input items listed A through H. This GM will respond to:

d. Removal of Albezia Trees. The finance committee has budgeted monies for this purpose in the 2010 - 2011 fiscal year budget. We will soon have the means to address this grave concern more diligently with these monies. Mahalo Finance Committee.

e. Address the article about the Puna Makai alternate route. This GM sees this item as the responsibility of the RTSP Committee. A committee needs to be formed, headed by an individual whose interest serves the interest of HPPOA. Might I suggest Mr. Paul Willocks& ?

Along the same issue, I ask of Mr. Carr, what position would he suggest HPPOA take?

2. Items C will be answered further in the GM' s report. Items A, B, D, F, G, H, have been answered in prior reports. This GM thanks the owners for their comments.

3. Speed Humps, Activity Roll up Doors, Radios to be addressed further in the GM' s report.

April 21, 2010 General Manager' s report

A. Road Maintenance

1. On the Road Report/Summary - hand out

2. Road Equipment Report - hand out

3. Hauling / Tonnage Report - hand out

4. Fuel Log - hand out

5. Weed Whackers Report - hand out

We continue to weed whack. We are presently on the paved roads. The New Holland mower proceeds in front as the weed whackers walk/follow behind. One SEE Hawai' i worker has resigned and a permanent job. We wish him our very best and continued success.

6. We continue to scrape and widen roads along the lower parts of the park working our way up through and across the park. We continue to haul the extra material gathered from the widening of the roads, filling in the pukas/ shoulders along the main drives.

7. Warehouse/Shop Restroom - due to the lack of space within the warehouse, it was decided to adjustment the design and plans to cut through the walls to build the restroom on the outside of the warehouse/shop. HPPOA will need to resubmit for permit. After meeting and speaking with Chandra Fulton/ Permit Hawai i, we should have this in the hands of the county' s building department within a couple of weeks. Earth Karvers Hawai' i/ TNS Construction Co. submitted the lowest bid, $16,950.00 combined. Drawing - hand out.

8. Road Striping- Still under consideration/ negotiating. Lowest bid thus far $45,000.00 for all main roads.

9. Speed Humps - HPPOA have been in communication with HOVE who has 29 sectional portable speed humps measuring 3 x 19 ½ x 2 each section, for sale at approximate $1,000.00 dollars each speed hump. A counter offer can be made. This GM continues to search for prices and ways to deter speeders.

10. Six Radio handsets and 2 base stations complete; HPPOA received 1 quote thus far. $6,000.00. Two more quotes forth coming.

11. In answer to Item C of owners input, the SEE Hawai' i people were not paid for either of the holidays mentioned, nor were they drug tested.

B. Paving

1. Paul Nash/ Engineer' s Report - hand out

2. Loeffler Update: Presently on Kaloli Drive. Completed Beach Road up to 16^th Avenue. Weather has been a major factor in paving productivity.

3. Core Testing: Construction Engineering Lab - Michael Teves. Michael and I have discussed issues surrounding concern as to the depth of specific paved areas. His company is available to do whichever testing HPPOA decides/needs. Cost determined as to our needs.

C. Activity Center

1. Land Use Permit - Commercial Kitchen Application work in progress.

2. Spruced up the Flag Pole. We now fly the American and Hawaiian Flag, Monday through Friday. We are in communication with the Governor' s office, as they email us notification of special events and half-mast flag flying.

3. Cleared the area across the administrative office. Two picnic tables will be placed there for everyone' s use. The picnic tables were donated.

4. We spruced up the women' s restroom. A few minor touches and it will be complete. It is functional as we speak. We started the men' s restroom the week of April 12. We estimate three weeks to complete. Be patient with us should we go beyond the three weeks?

5. Sprucing continues. The stage area of the Activity Center has been painted. The roll- up doors power cleaned, as was the activity center floors. Yes, we do plan to paint the back part of the activity center in due time.

6. Roll Up Doors - one vendor responded. Proposal for the three doors: $9,244.79. Proposal in BOD packet. This is the only vendor that made the effort to come back with a quote. This GM asks the BOD to vote to accept this quote.

D. Administration

1. I have asked kokua from Representative Faye Hanohano addressing several issues. One of the issues is stated in her letter. A copy of the Representatives letter is in the BOD packet. A response letter from Hunter Bishop is also in the BOD packet. As a result of these letters, the Mayor s office called Rep. Hanohano' s office asking for a meeting with Rep. Hanohano and myself for May 3^rd.

2. In addition to the above, the below issues were emailed to Mayor Kenoi' s assistant Hunter Bishop and Council person Emily Naeole-Beason asking for their kokua:

A. The dedication of Paradise Drive from Hwy 130 to 21^st Avenue. As a County Road, why is the county not maintaining this portion of the road?

B. The County Parks here in HPP at the bottom of Maku' u and Paradise Drive on Old Government Road and between Paradise and Kaloli Drive along Paradise Ala Kai. Why are they not being maintained by the county? We have asked them to put No Camping/ No Fire signs to deter campers and run away fires. No response as yet.

C. What is the status as part of the stimulus package plan for HPP having a County Park?

D. I spoke with Clayton Homna/ Deputy Director for Parks &Recreation and was told that there was an appropriation of $500,000.00 for planning and design for our park in HPP. I asked for an update as to the status? What can we in HPP do to help you (Rep Hanohano)/the county access these funds?

E. Lastly, the above items were sent to Mayor Billy Kenoi and Council person Emily Naeole-Beason in hopes these items of concern can be a part of their talk story should they decide to come speak at one of our meetings. Emily has confirmed to speak on April 21. Mayor Kenoi' s assistant Hunter Bishop has asked for time on our June General Membership. The Mayor' s assistant has yet to call back to confirm speaking at our June membership meeting.

3. A/R Report - hand out. Ms. Morgan Sky will be on vacation April 19^th - 23 to return April 26. Get some well deserved rest Morgan. We wish you the very best.

4. QuickBooks Conversion - we hope to begin the process early part of May.

5. Investment Opportunities - Credit Unions appear to offer the best rates at this time& BOD need to decide /authorize this GM to move funds from Morgan Stanley over to the Credit Union of their choice. The GM awaits directive from the BOD.

6. Attached find office report of ballot breakdown, its costs and extras needing to be destroyed. Ballots were prepared and completed by our office staff on Friday April 9, 2010. On April 13, Nominating Committee came into the office to count ballots prior to mailing the ballots out.

7. HPPOA has applied for a Tipping Fee waiver. We wait for approval.

8. HPPOA submitted a variance application for the new sign designed to replace the sign at the top of Maku' u. This variance application needs to go in front of the County Council. Let us pray we get the support we need to get our application approved.