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mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman","serif";} </style> <![endif]--><!--[if gte mso 9]><xml> <o:shapedefaults v:ext="edit" spidmax="2050"/> </xml><![endif]--><!--[if gte mso 9]><xml> <o:shapelayout v:ext="edit"> <o:idmap v:ext="edit" data="1"/> </o:shapelayout></xml><![endif]--> </head> <body bgcolor="#FFE2E2" background="../../images/brnpalm.jpg" lang=EN-US link=blue vlink=purple style='tab-interval:.5in' bgproperties=fixed> <div class=WordSection1> <h2 align=center style='text-align:center'><span style='mso-fareast-font-family: "Times New Roman"'>ALL BOARD OF DIRECTORS MOTIONS<br> <span class=GramE>From</span> August 1996 to date<o:p></o:p></span></h2> <p>&nbsp;</p> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 14, 1996</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Denise Smith motioned to approve agenda, seconded by Darren Hunt, approved unanimously.</p> <p>Darren Hunt motioned to approve the proposed site and installation of an OTN, seconded by Jane Buffington, motion carried.</p> <p>Darren Hunt motioned to approve the minutes of the special Board of Directors meeting of February 11, l996, Jane Buffington seconded, Motion carried with one abstaining.</p> <p>Jim Erviti motioned to <span class=GramE>approved</span> the minutes of the July 10, 1996 regular Board of Directors meeting, Darren Hunt seconded, approved unanimously.</p> <p>Darren Hunt motioned to approve the minutes of the July 21, l996 special Board meeting, Jim Erviti seconded, approved unanimously.</p> <p>Motion to accept the Treasurer's report subject to audit by Denise Smith, seconded by Darren Hunt, motion carried.</p> <p>Darren Hunt motioned to approve rental of the Activities Center to Ms. Oliveria on 7-5-97, Jane Buffington seconded, motion carried.</p> <p>Darren Hunt motioned, Jim Erviti seconded, to authorize the President and Secretary to write a letter to the Mayor to implement the waterline project on Paradise. Motion carried.</p> <p>Darren Hunt motioned, Jane Buffington seconded, to start a lobby effort on the Mayor, to have a 12&quot; water line installed on Kaloli extending as far as the money allows, <span class=GramE>to meet</span> with the lines on Paradise. Motion carried.</p> <p>Darren Hunt motioned to use Mr. Swan for the audit, Walter Moé seconded. Motion carried.</p> <p>Jim Erviti motioned to refund $100.00 to Mr. Konanni due to problems encountered at the Activity Center, Darren Hunt seconded, motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>September 11, 1996</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Denise Smith motioned to approve agenda as amended, seconded by Jim Erviti, approved unanimously.</p> <p>Mike Murphy motioned to authorize Don Tinker to negotiate, with Mike Kam, the freezer space at a reasonable fee, to go along with the monthly rental of the Activities Center kitchen. Seconded by Jim Erviti, motion approved unanimously.</p> <p>Jim Erviti motioned to <span class=GramE>approved</span> the Minutes of the August 14, 1996, Mike Murphy seconded, approved unanimously.</p> <p>Jim Erviti motioned to approve the Minutes of the August 27, l996, Walter Moé seconded, approved unanimously.</p> <p>Motion to accept the Treasurer's report subject to audit, by Don Tinker, seconded by Walter Moé, motion carried.</p> <p>Jane Buffington motioned to have the locks on the Hui office changed, seconded by Walter Moé. Walter Moé added an amendment to the motion, which was, that the keys to be marked &quot;not for duplication.&quot; The amendment was accepted. The motion was approved unanimously.</p> <p>Denise Smith motioned to have un-approved minutes made available in the office for the public to read, copies will not be given. They will be stamped in red, as un-approved. Mike Murphy seconded. Mike Murphy amended the motion, that the President of the <span class=GramE>Board,</span> review and approve the minutes before being made available to the public. With a tie vote, the President voted in the affirmative, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 9, 1996</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti motioned to approve the agenda, seconded by Jane Buffington, approved unanimously.</p> <p>Jim Erviti motioned to approved, Mike Murphy seconded, approved unanimously.</p> <p>Denise Smith motioned to accept the Finance Committee recommendations, Jane Buffington seconded, the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 13, 1996</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Darren Hunt moved to approve the agenda, seconded by Walter Moé, approved unanimously.</p> <p>Walter Moé moved to approved minutes of October 9, 1996, Darren Hunt seconded, approved unanimously.</p> <p>Walter Moé moved to approve minutes of October 29, 1996, Monica O'Sullivan seconded, approved unanimously.</p> <p>Treasurer's Report: Walter Moé moved to approve the Balance Sheet dated October 31, 1996, Don Tinker seconded, approved unanimously.</p> <p>Walter Moé moved to approve the agreement of auditing the Road Maintenance Committee and Hui accounts, by Mr. Swan at a fee of $1500.00, to be completed by December 31, 1996. If the audit is not finished by then, he will be charged at a rate of $250.00 per week. Seconded by Darren Hunt and passed unanimously.</p> <p>Darren moved to approve the purchase of 1/4&quot; Lexon, for the front, for $76.00, seconded by Don<br> Tinker and passed unanimously.</p> <div class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=left> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 11, 1996</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the agenda, seconded by Mike Murphy, approved unanimously.</p> <p>Denise Smith moved to <span class=GramE>approved</span> the Minutes of the November 13, 1996 regular Board of Directors meeting, Mike Murphy seconded, approved unanimously.</p> <p>Jane Buffington moved to approve the Balance Sheet dated November 30, 1996, subject to audit. Darren Hunt seconded, approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 8, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Agenda: Walter Moé moved to approve the agenda, seconded by Monica O'Sullivan, approved unanimously.</p> <p>Denise Smith moved to allow the Interim Home to come into the Hui to establish an after school program. Jane Buffington seconded, the motion carried unanimously.</p> <p>Walter Moé moved to <span class=GramE>approved</span> the Minutes of the December 11, 1996 regular Board of Directors meeting as written, Jane Buffington seconded, approved unanimously.</p> <p>Walter Moé moved to approve the Balance Sheet dated December 31, 1996, subject to audit. Monica O'Sullivan seconded, approved unanimously.</p> <p>Walter Moé moved to proceed with construction of the bulletin board not to exceed $762.00. Denise Smith seconded, the motion carried.</p> <p>Walter Moé moved to accept prorated membership dues restructuring as follows:</p> <p>If someone joined during the year, dues will be prorated quarterly to June 30th. If membership expires in July, August or September the fee will be $25.00, expiration in October, November or December the fee will be $20.00, expiration in January, February or March the fee will be $15.00, expiration in April, May or June the fee will be $30.00 which includes the following <span class=GramE>years</span> membership. Monica O'Sullivan seconded, the motion carried. This will be taken to the membership for approval</p> <p>Denise moved that Gary select subcommittee members from the Board, to meet with Malamalama School Board next month to discuss the lease. Monica O'Sullivan seconded, the motion carried.</p> <p>Walter Moé moved to have management approve the telephone contracts. Jane Buffington seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 11, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Walter Moé moved to approve the agenda, seconded by Mike Murphy, approved unanimously.</p> <p>Walter Moé moved to <span class=GramE>approved</span> the Minutes of the January 8, 1997 regular Board of Directors meeting as written, Jane Buffington seconded, approved unanimously.</p> <p>Walter Moé moved to approve the financial statements, subject to audit. Don Tinker seconded<span class=GramE>,</span><br> approved unanimously.</p> <p>Jim Erviti moved to exempt John Luchau from due payment from January 1997 through June 1998, seconded by Don Tinker. After discussion, Mike Murphy made a substitute motion to pay John Luchau the equivalent of one <span class=GramE>years</span> Hui dues for fixing the water tank. Walter Moé seconded. The motion to substitute the motion carried. The substitute motion carried.</p> <p>Jim Erviti moved approve the MEMORANDUM OF UNDERSTANDING AND STATEMENT OF POLICY, dated February 5, 1997, to strike the word CORPORATE from that title, with the following amendment in the text, first paragraph, next to last line .... <span class=GramE>the</span> President of BOD respectively. Seconded by Mike Murphy, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 12, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda, seconded by Mike Murphy, approved unanimously.</p> <p>Jim Erviti moved to <span class=GramE>approved</span> the Minutes of the February 12, 1997 regular Board of Directors meeting as written, Walter Moé seconded, approved unanimously.</p> <p>Jim Erviti moved to approve the financial statements, subject to audit. Jane Buffington seconded, approved unanimously.</p> <p>Walter Moé moved to change the approved Community Master Plan, by moving the industrial area designated at the highway to a cluster area on Kaloli Drive near 15th. Mike Murphy seconded, the motion carried.</p> <p>Mike Murphy amended the motion that we recommend this to the general membership for approval, Jim Erviti seconded, the amendment carried. The original motion as <span class=GramE>amended,</span> carried.</p> <p>Mike Murphy moved to have the two, one-half scholarships from the Malamalama School for Hui membership only. Don Tinker seconded, the motion carried.</p> <p>Jim Erviti moved to approve the revised budget for calendar year January through December 1997 in the amount of $97, 770.00, seconded by Mike Murphy, the motion carried.</p> <p>Denise Smith moved to approve the addition of 16 x 22 ft extension to the existing office, pending approval of the money, Mike Murphy seconded. The motion carried.</p> <p>Walter Moé moved to plan a 25th Anniversary celebration in July, Jane Buffington seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>April 9, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda as changed, seconded by Monica O'Sullivan, the motion carried.</p> <p>Mike Murphy moved to <span class=GramE>approved</span> the Minutes of the March 12, 1997 regular Board of Directors meeting as corrected, Jane Buffington seconded, the motion carried.</p> <p>Don Tinker moved to approve the financial statements, subject to audit, Monica O'Sullivan seconded, approved unanimously.</p> <p>Jim Erviti moved to designate Darren Hunt and Jane Buffington as the representatives to the Road Maintenance Committee, Mike Murphy seconded. The motion carried.</p> <p>Jane Buffington moved to invest in a riding mower for the Activity Center, she has checked prices and found a 22 hp, 50 inch cut by Craftsman at Sears which she recommended, Walter Moé seconded. <span class=GramE>the</span> motion was defeated.</p> <p>Mike Murphy made a substitute motion recommending that the Conch Committee send the first issue of the Conch to foreign countries with a request of a $5.00 donation for mailing if they want future editions, seconded by Don Tinker, the motion carried.</p> <p>Darren Hunt moved to allow Helco to continue spraying on an interim basic until May, when there will be a public hearing, so the Board can determine future spraying, seconded, the vote was 6 in favor, 2 opposed, the motion carried.</p> <p>Darren Hunt moved to grandfather the existing lines and exempt Mrs. Balais from the moratorium to complete the proposed two lines, after approval in writing of the owners of the two lots between where the lines are now, and her lots, seconded by Monica O'Sullivan, the vote was 6 in favor, 2 opposed, the motion carried.</p> <p>Jim Erviti moved to accept the recommendations of the joint committee for personnel benefits effective April 1st. seconded by Mike Murphy, the vote was 7 in favor, 1 abstained (Walter Moé) the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 14, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda, seconded by Mike Murphy, the motion carried.</p> <p>Denise Smith moved to approve the Minutes of the April 9, 1997 regular Board of Directors meeting as corrected, Monica O'Sullivan seconded, the motion carried.</p> <p>Jim Erviti moved to approve the financial statements subject to audit, Mike Murphy seconded, approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 11, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Walter Moé moved to approve the agenda, seconded by Don Tinker, the motion carried.</p> <p>Denise Smith moved to approve the Minutes of the May 14, 1997 regular Board of Directors meeting as corrected, Mike Murphy seconded, the motion carried.</p> <p>Denise Smith moved to approve the Minutes of the May 15, 1997 special Board of Directors meeting as written, Jane Buffington seconded, the motion carried.</p> <p>Denise Smith moved to approve the Minutes of the May 28, 1997 special Board of Directors meeting as written, Monica O'Sullivan seconded, the motion carried.</p> <p>Walter Moé moved to approve the treasurer's report, Don Tinker seconded, approved unanimously.</p> <p>Walter Moé moved to authorize approval of preliminary planning and detailing of a pathway throughout the 31 acre park area across from the Hui office, off 17th Street, seconded by Jane Buffington. The motion carried.</p> <p>Walter Moé moved to accept the amended Bulletin Board criteria as listed, Mike Murphy seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>July 9, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda, seconded by Walter Moé, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of the June 11, 1997 regular Board of Directors meeting as written, Ken Flood seconded, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of the July 1, 1997 special Board of Directors meeting as written, Walter Moé seconded, the motion carried.</p> <p>Walter Moé moved to approve the request of the Planning Department to give input on the home real estate business and the church office that have applied for Special Use permits, seconded by Jim Erviti, the motion carried.</p> <p>Walter Moé moved to allow the Seniors of Paradise to put up signs for their meetings, George Budway seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 13, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Walter Moé moved to approve the agenda, seconded by George Budway, the motion carried.</p> <p>Walter Moé moved to approve the Minutes of the July 9, 1997 regular Board of Directors meeting as written, George Budway seconded, the motion carried.</p> <p>Walter Moé moved to approve $218.40 to anchor the swing set, Ken Flood seconded, the motion<br> carried.</p> <p>Ken Flood moved to hire someone to cut the grass at the Activity Center on a regular basis, George Budway seconded, the motion carried.</p> <p>Ken Flood moved to appoint David Lindbergh as the Liaison to the Malamalama School, on the condition the School changed their meeting date, so he can attend both meetings. George Budway seconded. The motion and second were withdrawn.</p> <p>Ken Flood moved to appoint David Lindbergh as the representative of the Hui to serve on the Malamalama School Board, George Budway seconded, the motion carried.</p> <p>Walter Moé moved to accept Gary Jung's letter of resignation, George Budway seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>September 10, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Ken Flood moved to add the Malamalama School Report under the Liaison Reports, seconded by Sue Pirtle, the motion carried.</p> <p>Ken Flood moved to approve the agenda as changed, seconded by Sue Pirtle, the motion carried.</p> <p>Walter Moé moved to approve the Minutes of the August 13, 1997 regular Board of Directors meeting as corrected, Ken Flood seconded, the motion carried.</p> <p>Helene Williams moved to accept John Moran's proposal on the new pleading on Civil No: 96-38, Sue Pirtle seconded, the motion carried.</p> <p>Walter Moé moved to allow PATH to use the Activity Center for a starting and return point on November 1st or 2nd at no charge, Sue Pirtle seconded, the motion carried.</p> <p>Walter Moé moved to remove Darren Hunt from the Board of Director of Paradise Hui Hanalike<span class=GramE>,</span><br> seconded by Sue Pirtle, the motion carried.</p> <p>Ken Flood moved to purchase a new air conditioner for the library, Helene Williams seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>September 21, 1997 - Special meeting</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to request the Board of Director's attorney (John Moran) to refile the responsive pleading to Mr. Lerro's lawsuit Civil No. 96-38, and to file a motion for sanctions and monetary relief for the defendant. Don Tinker seconded, the motion passed unanimously.</p> <p>Jim Erviti moved that the Board authorizes payment of one month's severance pay to Lori Uehara as agreed to by the Property Manager and the Hui. Walter Moé seconded, the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 1, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Ken Flood moved to add the approval of minutes of the September 21, 1997 meeting to the agenda, Walter Moé seconded, the motion carried.</p> <p>Approval of Agenda: Don Tinker moved to approve the agenda as amended, seconded by Jim Erviti, the motion carried.</p> <p>Minutes of September 21, 1997: Don Tinker moved to approve the minutes of September 21, 1997, Ken Flood seconded, the motion carried.</p> <p>Walter Moé moved for the Board of Paradise Hui Hanalike to adopt and sanction the plan to create a Hawaiian Paradise Park Financial Management Improvement District. Don Tinker seconded, the motion carried unanimously.</p> <p>Walter Moé moved for the Board to allow him to continue with the process of moving ahead on the creation of a Hawaiian Paradise Park Financial Management Improvement District, and reporting progress to the Board. Don Tinker seconded, the motion carried unanimously.</p> <p>Jim Erviti moved that the letter to Patrick Walsh, from Norman Olesen dated September 29, 1997 regarding the water line from Highway 130 to HPP Fire Station, be referred to the next General Membership meeting in October. Seconded by Walter Moé, the motion carried.</p> <p>Jim Erviti moved that the Board members be furnished a copy of the Master Plan of Hawaiian Paradise Park, free of charge, seconded by George Budway, the motion carried.</p> <p>Ken Flood moved to allow up to $25.00 for a classified advertisement in the newspaper, for a two month trial basis, seconded by George Budway, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 8, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda as changed, seconded by Don Tinker, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of September 10, 1997 regular Board of Directors meeting as written, Walter Moé seconded, <span class=GramE>the</span> motion carried.</p> <p>Walter Moé moved to approve the Minutes of October 1, 1997 Special Board of Directors meeting as corrected, Helene Williams seconded, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of September 21, 1997 Special Board of Directors meeting as corrected, Walter Moé seconded, the motion carried.</p> <p>Sue Pirtle moved to allow Wise Heart to have a table at the swap meet at no charge, for taking blood pressure at no charge, seconded by Don Tinker, the motion carried.</p> <p>Walter moved to <span class=GramE>approved</span> the letter to Virginia Goldstein of the Planning Department allowing a<br> time extension for Sure Save building on Orchidland Drive in Orchidland, Ken Flood seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 17, 1997 - Special meeting - No motions were made.</span></u><span style='mso-fareast-font-family: "Times New Roman"'><o:p></o:p></span></h3> <h3 align=center style='text-align:center'><u><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></u></h3> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 12, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda as written, seconded by Ken Flood, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of October 8, 1997 regular Board of Directors meeting as written, Ken Flood seconded, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of October 17, 1997 Special Board of Directors meeting as written, Don Tinker seconded, the motion carried.</p> <p>Ken Flood moved to accept $25.00 per month for the Alcoholic Anonymous meetings, Sue Pirtle<br> seconded, the motion carried.</p> <p>Jim Erviti moved to deny the application for the &quot;Battle of the Bands,&quot; Ken Flood seconded, the motion carried.</p> <p>Jim Erviti moved to rescind the motion to deny application for the &quot;Battle of the Bands,&quot; Ken Flood seconded, the motion carried.</p> <p>Ken Flood moved to approve a request for the &quot;Battle of the Bands,&quot; on January 24th, from 10:00 a.m. to 6:00 p.m., Sue Pirtle seconded, the motion carried.</p> <p>Sue Pirtle moved to pursue getting free office equipment from Bank of America, Don Tinker seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 10, 1997</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda as written, seconded by Walter Moé, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of November 12, 1997 regular Board of Directors meeting as written, Walter Moé seconded, <span class=GramE>the</span> motion carried.</p> <p>Don Tinker moved to defer the Committee Reports and Liaison reports to the General Meeting, Helene Williams seconded, the motion carried.</p> <p>Walter Moé nominated Jim Erviti for the vacant RMC position, he was voted in unanimously.</p> <p>Ken Flood moved to allow <span class=GramE>two Craft Fair's</span> next year, in June and December. Jim Erviti seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 14, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda as written, seconded by Don Tinker, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of December 10, 1997 regular Board of Directors meeting as written, Don Tinker seconded, the motion carried.</p> <p>Sue Pirtle moved to file a lien against the properties going into bankruptcy, Don Tinker seconded, the motion carried.</p> <p>Sue Pirtle moved that we automatically file a lien when we are notified of a foreclosure or bankruptcy, Walter Moé seconded, the motion carried.</p> <p>Walter Moé moved to approve the request for a travel agency on 8th Street in HPP, seconded by Jim Erviti, the motion carried.</p> <p>Walter Moé moved for a St. Patrick's Day Party to be held on March 14th, Don Tinker seconded, the motion carried.</p> <p>Walter Moé moved to hire Yaggi Document Service to produce the next issue of the Conch, Don Tinker seconded, the motion carried.</p> <p>Don Tinker moved to address the budget concerns Jim Erviti outlined and send a letter to the Master/Receiver regarding the preparation of a budget, Walter Moé seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 11, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the agenda as written, seconded by Larry Pirtle, the motion carried.</p> <p>Don Tinker moved to approve the Minutes of January 14, 1998 regular Board of Directors meeting as written, Sue Pirtle seconded, the motion carried.</p> <p>Don Tinker moved to approve the Minutes of January 22, 1998 Special Board of Directors/RMC<br> meeting as written, Sue Pirtle seconded, the motion carried.</p> <p>Ken Flood moved to raise the road fees to $70.00 per year, Don Tinker seconded, the motion carried unanimously.</p> <p>Sue Pirtle moved for a recess, Helene Williams seconded, the motion carried.</p> <p>Walter Bell moved to send: the road fee bill; a self addressed return envelope; a letter from Mr. Yoshida; a solicitation to run for the RMC; an invitation to join the Hui; and the budget to be mailed on or before March 1, 1998, separate from a later mailing of the ballots. Jim Erviti seconded, the motion carried.</p> <p>Jim Erviti moved to allow the Salvation Army, Hilo Interim Home use of the Activity Center on March 28th between 10:00 a.m. and 2:00 p.m. at no charge, seconded by Sue Pirtle, the motion carried.</p> <p>Ken Flood moved to sign the Lease Agreement with Malamalama School, Sue Pirtle seconded. The motion was tabled until the Lease and minutes could be reviewed.</p> <p>Jim Erviti moved to amend the minutes of the Joint Board of Director/RMC Special meeting dated January 22, 1998 to reflect the changes of uncollectible lots is 1000 instead of 100 and the settlement is for the next three years instead of four years, Don Tinker seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 11, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda as written, seconded by Walter Moé, the motion carried.</p> <p>Jim Erviti moved to approve the Minutes of February 11, 1998 and two Special meetings of February 18, 1998 meeting as written, Sue Pirtle seconded, the motion carried.</p> <p>Jim Erviti moved to charge Hui members $. <span class=GramE>05 a copy, and anyone else $.</span> 10 a copy for any copies other than the current minutes of Board, RMC and General Membership meetings, Larry Pirtle seconded, the motion carried unanimously.</p> <p>Walter Moé moved to increase the kitchen rental from $9.00 to $12.50 per hour, Sue Pirtle seconded, the motion carried. Jim Erviti amended the motion to reflect the increase to start on July 1, 1998, seconded by Sue Pirtle. The vote on the motion and the amendment was unanimous.</p> <p>Walt Bell moved to pay Yaggi Document Service a progress payment of one-half of the fee, $750.00 for the winter edition, seconded by Sue Pirtle, the motion carried unanimously.</p> <p>Sue Pirtle moved for a recess, Larry Pirtle seconded, the motion carried.</p> <p>Jim Erviti moved to extend the Malamalama lease of 2 1/2 years ago to the end of a term of the total 5 years, Walt Bell seconded. The vote was 2 in favor, 3 against the motion was defeated.</p> <p>Jim Erviti moved to invite the Hui's lease Committee Chair to explain the issues of question, Larry Pirtle seconded, the motion carried, the motion carried.</p> <p>Walter Moé moved to expeditiously engage in dialog with the Malamalama School and resolve the lease signing, Larry Pirtle seconded. Walter Moé amended the motion to deal with question of the lease after we have examined and reviewed the motion made by Jim Erviti, Larry Pirtle seconded, the motion and amendment carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>April 8, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to add Glenn Santos to the agenda, after the Secretary's Report, seconded by Walter Moé, the motion carried.</p> <p>Sue Pirtle moved to add Norma Mastenbrook to the agenda, before Glenn Santos, Walter Moé seconded, the motion carried.</p> <p>Walter Moé moved to approve the revised agenda, seconded by Larry Pirtle, the motion carried.</p> <p>Walter Moé moved to approve the minutes of March 11, 1998 as written, Sue Pirtle seconded, the motion carried.</p> <p>Walter Moé moved to extend the existing lease of 2 1/2 years to the regular customary term of 5 years<span class=GramE>,</span><br> Sue Pirtle seconded. (Walt Bell amended the motion, to add &quot;existing&quot; before lease.) The amended motion carried.</p> <p>Jim Erviti moved to accept a proposal for Officers and Directors liability insurance in the amount of $1050 from American Insurance Agency, seconded by Walter Moé, the motion carried unanimously.</p> <p>Jim Erviti moved that only members and associate members of Paradise Hui Hanalike be permitted to rent the Activity Center for single events or usage, longer term renters shall present evidence that Paradise Hui Hanalike is named as an additional insured in their liability insurance, Walter Moé seconded, the motion carried unanimously.</p> <p>Jim Erviti moved that members whose membership expires in April, May or June of 1998, pay dues of $25.00, for the remainder of the 1997-98 fiscal year and for the year ending June 30, 1999. Larry Pirtle seconded, the motion carried.</p> <p>Jim Erviti moved that in accordance with Article 9, section 11b, of the bylaws, and number 16 of the Corporate Policy, lists of lot owners shall not be given or sold to any entity, individual or corporate, except on official business of the Corporation or its Road Committee. Larry Pirtle seconded, the motion carried</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 13, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to add Jane Buffington's Activities Report and Ron Terry regarding the Waterline, after approval of the minutes seconded by Walter Moé, the motion carried.</p> <p>Sue Pirtle moved to approve the revised agenda, seconded by Walter Moé, the motion carried.</p> <p>Jim Erviti moved to approve the minutes of April 8<span class=GramE>,1998</span> as written, Walter Moé seconded, the motion carried.</p> <p>Jim Erviti moved to thank the plumber for doing the work at the Activity Center, seconded by Sue Pirtle, the motion carried.</p> <p>Jim Erviti moved to approve the electrical <span class=GramE>contractors</span> price to install and rewire security lights at the Activity Center in the amount of $660.38, seconded by Walter Moé, the motion carried.</p> <p>Walter Moé moved to approve the rent reduction of three hours, to two renters, due to the broken waterline on May 8th and May 10th, seconded by Larry Pirtle, the motion carried.</p> <p>Walter Moé moved to approve Dr. Ron Terry study in reference to the Environmental Assessment for the proposed Paradise Drive waterline, Puna District, and we approve and support his activity in that endeavor. Seconded by Larry Pirtle</p> <p>Jim Erviti amended the motion, to continue to support the waterline, Larry Pirtle seconded, the amendment carried. The amended motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 10, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion carried.</p> <p>After the correction of Ken Flood as being excused, Don Tinker moved to approve the minutes of May13, 1998 as corrected, Jim Erviti seconded, themotion carried.</p> <p>Ken Flood moved to authorize no more than $6000 for the Hui's portion of Mr. Yoshida's bill, Don Tinker seconded.</p> <p>Sue Pirtle amended the motion to, in answer to the unauthorized request of Mr. Delima, that the BOD proposed that the Hui's portion be 10% of Mr. Yoshida's bill, Jim Erviti seconded, the vote on the amendment carried unanimous.</p> <p>On the amended motion, the vote was 3 in favor, 3 opposed, the President voted in favor, the motion carried.</p> <p>Jim Erviti moved to submit the Community Research Center proposal to the funding organizations, Larry Pirtle seconded, the vote was 5 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <p>Jim Erviti moved to table the Rental Agreement until the next regular meeting, Larry Pirtle seconded, the motion carried unanimously.</p> <p>Larry Pirtle moved for the Board to support the Neighborhood Watch with the amount of $1500, Don Tinker seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 21, 1998 - Special meeting</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion carried.</p> <p>Larry Pirtle moved that the TMR provide the Hui Board and RMC an opportunity to review the proposed bylaws prior to electing the three members from each group, seconded by Jim Erviti, the motion carried unanimously.</p> <p>Jim Erviti moved to question if compensation should be written into this order, Don Tinker seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span class=GramE><u><span style='mso-fareast-font-family:"Times New Roman"'>July 3, 1998 - Swearing in of new officers only.</span></u></span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <h3 align=center style='text-align:center'><u><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></u></h3> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>July 8, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda as amended, seconded by Jane Buffington, the motion carried.</p> <p>Sue Pirtle moved to approve the minutes of June 10, 1998 as written, Jane Buffington seconded, the motion carried unanimously.</p> <p>Jane Buffington moved that Walter Moé to be in charge of all legal aspects, and legal consultation to be at his discretion, Larry Pirtle seconded, the motion carried unanimously.</p> <p>Jane Buffington moved to keep John Moran as the Hui attorney, Don Tinker seconded, the motion carried unanimously.</p> <p>Jane Buffington moved to keep Patrick Walsh as the liaison with the Grant writer for Paradise Hui Hanalike, seconded by Arlene Terry, the motion carried unanimously.</p> <p>Jane Buffington moved to approve Jesse Crawford as the Community Action Chair, seconded by Larry Pirtle, the motion carried unanimously</p> <p>Sue Pirtle moved to approve Walt Bell as the Membership Chair, seconded by Don Tinker, the motion carried unanimously.</p> <p>Sue Pirtle moved to approve Don Tinker as the Hui's representative to the RMC, seconded by Larry Pirtle, the motion carried unanimously.</p> <p>Sue Pirtle moved to approve Jane Buffington as the Activities Chair, seconded by Don Tinker, the motion carried unanimously.</p> <p>Jane Buffington moved that the minutes to be mailed to all Board members, Nancy Cabral, the Master/Receiver and the RMC Chair, and arrive at least 3 days prior to the next meeting. Larry Pirtle seconded, the motion carried unanimously.</p> <p>Jane Buffington moved to have Walter Moé, Arlene Terry and Don Tinker as the bylaw review committee, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Walt Bell moved that the donation from a Japanese lot owner be used, in part, to initiate a Japanese language supplement to the Conch, in expectation that advertisers will be found in Japan to defray the cost in the future, Larry Pirtle seconded, the vote was 7 in favor, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 12, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the agenda as amended, seconded by Sue Pirtle the motion carried.</p> <p>Jesse Crawford moved to approve the minutes of July 3, 1998 and July 8, 1998 as written, Jane Buffington seconded, the motion carried unanimously.</p> <p>Sue Pirtle moved to support the application Grant for the restoration and rehabilitation of the Old Puna Road Trail, Jane Buffington seconded, the motion carried unanimously.</p> <p>Sue Pirtle moved to support the previous Board of Directors request for clarification of operational needs for Hui assets be met as per John Moran's letter dated June 22, 1998, Larry Pirtle seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>September <span class=GramE>9 ,</span> 1998</span></u><span style='mso-fareast-font-family: "Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the agenda as amended, seconded by Mary Ann Kamahele, the motion carried.</p> <p>Jesse Crawford moved to approve the minutes of August 12, 1998 as written, Don Tinker seconded, the motion carried unanimously.</p> <p>Mary Ann Kamahele moved to hire the Grant writer at of $100 per month, Don Tinker seconded. The vote carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 14, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the agenda, seconded by Sue Pirtle, the motion carried unanimously.</p> <p>Jane Buffington moved to approve the minutes of September 9, 1998 as written, Sue Pirtle seconded, the motion carried unanimously.</p> <p>Don Tinker moved to approve the self storage business variance application request, Jesse Crawford seconded, discussion followed, the vote was 3 in favor, 4 against, <span class=GramE>the</span> motion was defeated.</p> <p>Jane Buffington moved to send a letter to the Planning Commission of the Boards opposition to the self storage business variance, Larry Pirtle seconded, <span class=GramE>4</span> in favor, 2 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 11, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda, seconded by Jane Buffington, the motion carried unanimously.</p> <p>Jane Buffington moved to approve the minutes of October 14, 1998 as corrected, Larry Pirtle seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 20, 1998 - Special meeting</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to that Jesse Crawford become the full time member to the bylaws committee and elect Larry Pirtle as the alternate to the bylaw committee, Jane Buffington seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 20, 1998 - Second Special meeting</span></u><span style='mso-fareast-font-family: "Times New Roman"'><o:p></o:p></span></h3> <p>Larry Pirtle moved to appeal the Planning Commission's decision to allow the variance for John and Jeanne Vurich, in the building of the self storage units, as it will not conform with our Master Plan, Walt Bell seconded the vote was 5 in favor, 1 opposed, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 9, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the agenda, as amended, seconded by Marianne Kamahele, the motion carried unanimously.</p> <p>Marianne Kamahele moved to approve the minutes of November 11, 1998 as written, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Walt Bell moved to approve the minutes of the first meeting of November 20, 1998 as written, seconded by Marianne Kamahele, the motion carried unanimously.</p> <p>Walt Bell moved to approve the minutes of the second meeting of November 20, 1998 as written, seconded by Jesse Crawford, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 16, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Larry Pirtle moved to approve the agenda, Walt Bell seconded, the motion carried.</p> <p>Sue Pirtle moved that the Board confirm the prior motion to pursue the objection of the variance in the Third Circuit Court as an appeal, seconded by Larry Pirtle. The vote on the motion was 3 in favor, 2 opposed, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 13, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda, as written, seconded by Jesse Crawford, the motion carried unanimously.</p> <p>Jane Buffington moved to submit the $290,000 grant for improvements to the 20 acres where the Activity Center is located, and the 20 acres across 16th and adopt the resolution Walt Bell seconded. The vote was 6 in favor, 1 opposed, the motion carried.</p> <p>Sue Pirtle moved to approve the minutes of December 9, 1998 as corrected, Jane Buffington seconded, the motion carried unanimously.</p> <p>Sue Pirtle moved to approve the minutes of the special meeting of December 16, 1998 as written, seconded by Jesse Crawford, the vote was 6 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 10, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda, as written, seconded by Marianne Kamahele, the motion carried unanimously.</p> <p>Sue Pirtle moved to approve the minutes of January 13, 1999 as written, Larry Pirtle seconded, the motion carried.</p> <p>Jesse Crawford moved to terminate all contracts with the grant writer as of today, Sue Pirtle seconded, the motion carried unanimously.</p> <p>For the current grant application, Larry Pirtle moved to honor the prior contract of 10% of what is received from the grant, and reject the $4000 plus 5% counter offer, seconded by Jane Buffington, the vote was unanimously in favor.</p> <p>Walt Bell moved to appoint Jim Erviti and Jerry Miller as the Boards selection for the RMC Nominating Committee, seconded by Larry Pirtle, the motion carried unanimously.</p> <p>Larry Pirtle moved to appoint Gary Jung as a Financial Liaison with the TMR and PM until June 30, 1999, seconded by Jane Buffington, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 15, 1998</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda, as written, seconded by Jane Buffington, the motion carried unanimously.</p> <p>Larry Pirtle moved to give Don Tinker the authority to talk with our attorney prior to submitting this letter, and to submit this letter and proposed bylaws to the Judge. <span class=GramE>Seconded by Sue Pirtle.</span> The vote on the motion was unanimously in favor.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 10, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda, as written, seconded by Larry Pirtle, the motion carried unanimously.</p> <p>Jesse Crawford moved to approve the minutes of February 10, 1999 as written, Larry Pirtle seconded, the motion carried.</p> <p>Jane Buffington moved to approve the minutes of the Special meetings of February 10, 1999 and of February 15, 1999, Larry Pirtle seconded, the motion carried.</p> <p>Jane Buffington moved to offer an apology to the grant writer for any misunderstandings in regard to the grant, Larry Pirtle seconded, the vote was 5 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <p>Larry Pirtle moved to continue the tradition of giving the Rick Edward's Award to one individual, Jane Buffington seconded. The vote on the motion was unanimously in favor.</p> <p>Sue Pirtle moved to allow BIARC to use the Activity Center for the weekend of June 26 and 27 with a flat charge of $40 for kitchen use, seconded by Jane Buffington. The vote on the motion was unanimously in favor.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 21, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Ron Phillips moved that the Hui disapprove John Moran's recommendation, to accept the agreement arrived at between the TMR and PM, with the mowing contractor, CL Services, seconded by Jane Buffington. The vote was unanimously in favor.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>April 14, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda, as written, seconded by Larry Pirtle, the motion carried.</p> <p>Sue Pirtle moved to approve the minutes of March 10, 1999 and the Special meeting of March 21, 1999 as written, Marianne Kamahele seconded, the motion carried.</p> <p>Jane Buffington moved to accept Larry Pirtle's resignation, Ron Phillips seconded, the motion carried unanimously.</p> <p>Arlene Terry moved that we pursue establishing the HPP Activity Center as an emergency shelter, seconded by Jane Buffington. <span class=GramE>the</span> motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 12, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda as written, seconded by Arlene Terry, the motion carried.</p> <p>Sue Pirtle moved to approve the minutes of April 14, 1999 as written, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Arlene Terry moved to accept the procedure for changes to the Draft of 5-13-99, Proposed Bylaws, <span class=GramE>Jesse</span> Crawford seconded. Jesse Crawford amendment the motion to remove the words by a certain date from Item 2, Ron Phillips <span class=GramE>seconded .</span> The vote on the amended motion carried unanimously.</p> <p>Jane Buffington moved to pay $300.00 to Roger Evans when he is finished painting the library and catch tanks, also removing graffiti and rust from the catch tanks. Ron Phillips seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to charge the Church group $10 per hour for using the Activity Center and kitchenfor Dinners for the Needy. Sue Pirtle seconded. The vote on the motion was 2 in favor, 3 opposed, the motion was defeated.</p> <p>Sue Pirtle moved to allow use of the Activity Center and kitchen for Dinners for the Needy at no charge and to ask for a donation. Jesse Crawford seconded, the vote was 3 in favor, 2 opposed, the motion carried.</p> <p>Ron Phillips moved to send the proposed budget back to the RMC for reconsideration, Jane Buffington seconded. The vote on the motion was 2 in favor, 2 opposed and 2 abstained, the motion failed.</p> <p>Sue Pirtle moved to approve the budget, Walt Bell seconded. The vote on the motion was 3 in favor, 3 opposed, the motion failed.</p> <p>Ron Phillips moved to table the proposed budget, Sue Pirtle seconded, <span class=GramE>the</span> vote was 2 in favor, 3 opposed, the motion failed.</p> <p>Arlene Terry moved to return the proposed budget to the RMC tomorrow evening for their review, and to provide either the same budget if approved or an amended budget to the Board. Ron Phillips seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to form a committee to decide what computer equipment is needed and draw up a request for a proposal in order to proceed. Arlene Terry seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 9, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Sue Pirtle moved to approve the agenda as written, seconded by Jane Buffington, the motion carried.</p> <p>Sue Pirtle moved to approve the minutes of May 12, 1999 as amended, Jane Buffington seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to form a committee to gather details on the variance request (at 27th and Kaloli,) Norma Mastenbrook seconded. The vote was 5 in favor, 2 abstained, the motion carried.</p> <p>Jane Buffington moved to have a letter written in response to John Moran's resignation, and delivered to Mr. Moran, Sue Pirtle seconded, <span class=GramE>The</span> vote carried unanimously.</p> <p>Norma Mastenbrook moved that (the Board) support and participate in the community Bylaws group, which meet on Tuesday evenings and Friday mornings, so that working together we will produce the best Bylaws possible. Ron Phillips seconded. The vote was 5 in favor, 2 abstained, the motion carried.</p> <p>Ron Phillips moved to invite the owner of the school bus company to the July Board meeting, failure to appear will force (the Board into) more severe action, which may result in being barred from the park. Jane Buffington seconded, the motion carried unanimously.</p> <p>Walt Bell moved to accept the budget submitted by the RMC, Sue Pirtle seconded. <span class=GramE>the</span> vote was 4 in favor, 3 opposed, the motion carried.</p> <p>Sue Pirtle moved if only two applicants for the Malamalama scholarships exist, to go ahead and<br> accept them for the scholarships, Jane Buffington seconded, the vote was 4 in favor, 1 abstained, themotion carried.</p> <p>Walt Bell moved to form a committee of Gary Jung, Sue Pirtle and Walt Bell to select a recipient for the Rick Edward's Award, to be announced at the June General Meeting, Norma Mastenbrook seconded, the vote was 5 in favor, 1 abstained, the motion carried.</p> <p>Norma Mastenbrook moved (that this Board) sponsor the public hearing on July 16, Sue Pirtle<br> seconded, the motion carried unanimous.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>July 14, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the agenda as written, seconded by Jane Buffington, the motion carried.</p> <p>Jesse Crawford moved to approve the minutes of June 9, 1999 as written, Jane Buffington seconded, the motion carried unanimously.</p> <p>Jane Buffington moved to have a five (5) minute time limit on visitors speaking, Ron Phillips seconded. Mike McMillan made a friendly amendment that each visitor has one opportunity to speak, for up to five minutes during the <span class=GramE>visitors</span> time to speak, which was accepted. The vote on the amended motion was 3 in favor, 5 opposed, the motion failed.</p> <p>Jesse moved to create a committee of Ron Phillips and Mike McMillan to look into combining the 31 Acre parcels into one parcel, Mike McMillan seconded<span class=GramE>,,</span> the vote was 4 in favor, 4 opposed, the motion failed.</p> <p>Jesse moved to pass a resolution to endorse the letter regarding contracts to the TMR from the RMC, seconded by Mike McMillan. The vote was 7 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <p>Jesse Crawford moved that Don Tinker be the Hui selection to the RMC, the vote was 6 in favor, the motion carried. (This motion was remade, seconded and passed at the August meeting.)</p> <p>Jesse moved to approve the Malamalama School letter endorsing the Kinderhale project, Robert Daley seconded, the vote was unanimously in favor.</p> <p>Robert Daley moved to request in writing, asking the Planning Department for an update on the progress on incorporating the HPP Master Plan into the County General Plan, Ron Phillips seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to wait for the TMR's draft of revisions to the Bylaws of August 15 before doing anything, seconded by Mike McMillan. The vote was 0 in favor, 4 opposed, the motion failed.</p> <p>Jesse Crawford moved to extend the time limit to 9:30 p.m., seconded by Ron Phillips, the motion carried unanimously.</p> <p>Walt Bell moved that copies of all proposed Bylaw revisions be made available in the office to interested parties in such a way that no endorsement will be made, Robert Daley seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to set a date in the first week of August for a public hearing, and in the same advertisement, to state all other proposed revisions are available at the office, seconded by Robert Daley. Mike amended the motion to have <span class=GramE>a someone</span> establish the dates and determine if the Activity Center is available on those dates. The vote was unanimously in favor.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 11, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the minutes of July 14, 1999 as corrected, Robert Daley seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to approve the agenda, seconded by Yoshi Terada. Ron Phillips amended the motion to approve the agenda as amended, seconded by Yoshi Terada, the motion carried unanimously.</p> <p>Ron Phillips moved to form a Committee to develop what issues and concerns an attorney will address, seconded by Mike McMillan. The vote was 5 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <p>Ron Phillips moved to pay John Moran's bill, Yoshi Terada seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to give Jesse the authority to purchase two computers and the necessary software, seconded by Mike McMillan, the motion carried unanimously.</p> <p>Mike McMillan moved to purchase a collating copier so the office can run smoothly and efficiently, Yoshi Terada seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to extend the meeting time to 9:30 p.m., seconded by Mike McMillan, the motion carried unanimously.</p> <p>Jesse Crawford renewed the motion that Don Tinker be the Boards representative to the RMC, Ron Phillips seconded, the motion carried.</p> <p>Ron Phillips moved that we do not have any further Property Owners meetings until we have the Hui membership meeting to approve or disapprove the proposed amendments to the Bylaws, seconded by Jesse Crawford. The vote was 5 in favor, 2 opposed, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>September 8, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the agenda as amended, seconded by Ron Phillips, the motion carried unanimously.</p> <p>Ron Phillips moved to approve the minutes of 8-11-99, Mike McMillan seconded. The amended minutes were approved by a vote of 6 in favor, 1 abstention.</p> <p>Jane Buffington moved to request contractors to prepare bids for re-roofing the entire roof area of the activity center, barbecue area and in between, seconded by Robert Daley, the vote carried unanimously.</p> <p>Jesse Crawford moved to invite Drug Addiction Services of Hawaii to attend a meeting to make a presentation and a written proposal to the Board, Jane Buffington seconded. Ron Phillips offered a friendly amendment to solicit a written proposal prior to the next meeting, which was accepted. The amended motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 13, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the motion carried unanimously.</p> <p>Mike McMillan moved to approve the minutes of September 8, 1999, as corrected, Ron Phillips seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to disapprove Mr. Pistone's application for a used car lot, Jane Buffington seconded. The vote on the motion was 6 in favor, 1 opposed, the motion carried.</p> <p>Mike McMillan moved to approve both proposals using option (B,) at $1,425.84 and $8,132.80, Ron Phillips seconded. The motion carried unanimously.</p> <p>Jesse Crawford moved to turn this issue over to the Policy Committee, and be instructed to see <span class=GramE>what is the appropriate level of insurance for a small commercial business</span>, Robert Daley seconded. Ron Phillips made a friendly amendment that it <span class=GramE>be</span> within 30 days, seconded by Mike McMillan which was accepted. The motion carried unanimously.</p> <p>Mike McMillan moved to proceed with the consolidation of the 31 acre area, Jane Buffington seconded, the motion carried unanimously.</p> <p>Mike McMillan moved to ask both Harry Ellison and Alan Okamoto to represent HPP whenever we need their service, without a retainer, Jane Buffington seconded, the vote was 6 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 10, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the motion carried unanimously.</p> <p>Jane Buffington moved to approve the minutes of October 13, 1999, as corrected, Ron Phillips seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to ask the Community Action Committee Chair to undertake a fact finding mission and report back to the Board with recommendations, Mike McMillan seconded. Walt Bell offered a friendly amendment that it refers to the 19th and Paradise problem and other properties in violation, which was accepted. The motion carried unanimously.</p> <p>Jane Buffington moved that the Hui Board of Directors make available to the Police Department, on a temporary basis, the office located in the Road Equipment Building for the purpose of a substation for the Police in HPP, for them to use at their discretion at no cost to the County. (Notification to be by) letter sent to the Police Chief making this offer, once approval has been granted, and signed by the heads of the (Hui) Board, (Hui) membership, RMC, Seniors of Paradise and Neighborhood Watch. <span class=GramE>Seconded by Jesse Crawford.</span> The vote was unanimously in favor, the motion carried.</p> <p>Ron Phillips moved the Board send a letter to the TMR and to the PM suggesting to not <span class=GramE>send</span> the bylaws out for the lot owners to vote on, seconded by Jesse Crawford. The vote was 2 in favor, 4 against, the motion was defeated.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 8, 1999</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the agenda, seconded by Robert Daley, the motion carried unanimously.</p> <p>Mike McMillan moved to approve the minutes of November 10, 1999, as written, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Mike McMillan moved to have the PM institute credit card charging for the payment of road fees, seconded by Robert Daley, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 12, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda, seconded by Yoshi Terada, the motion carried unanimously.</p> <p>Jesse Crawford moved to approve the minutes of December 8, 1999, as corrected, Mike McMillan seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved, and volunteered, to write a letter to the Water Commissioner and Water Department about our concerns with spaghetti lines, seconded by Yoshi Terada. The motion carried unanimously.</p> <p>Ron Phillips moved to dispense with Committee Reports, seconded by Jesse Crawford. The motion carried unanimously.</p> <p>Jesse Crawford moved to amend the budget reflecting income as $410,000 and $90,000 borrowed from next year totaling $500,000. Yoshi Terada seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to rescind the motion to review the level of insurance for small businesses, Ron Phillips seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to request the PM to ask the TMR for a monthly statement of charges for budgeting purposes. Ron Phillips seconded, carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 9, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda, seconded by Robert Daley, the motion carried unanimously.</p> <p>Mike McMillan moved to approve the minutes of January 12, 2000 as written, Robert Daley seconded, the motion carried unanimously.</p> <p>Walt Bell moved to accept the proposal for a Website from Orion Enterprises (Morgan Sky) of $525 set up, and $25 per month for updating, with General Membership approval if there is a quorum at the next meeting. If there is no quorum, the Boards decision stands. Ron Phillips seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to approve the RMC revised Budget for 7-1-00 to 6-30-01, Jane Buffington seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to allow BIARC to use the Activity Center for $40, Walt Bell seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span class=GramE><u><span style='mso-fareast-font-family:"Times New Roman"'>February 20, 2000 - No motions.</span></u></span><span style='mso-fareast-font-family: "Times New Roman"'><o:p></o:p></span></h3> <h3 align=center style='text-align:center'><u><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></u></h3> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 8, 2000 - No Quorum</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <h3 align=center style='text-align:center'><u><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></u></h3> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>April 12, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda as amended, seconded by Jesse Crawford, the motion carried unanimously.</p> <p>Jesse Crawford moved to approve the minutes of February 9, 2000 as written, Yoshi Terada seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to approve the minutes of February 20, 2000 as written, Walt Bell seconded, the motion carried unanimously.</p> <p>Ron Phillips moved that the Board agreed that a letter be written to the TMR expressing the Boards concerns (of the delay on Court approval of the bylaws). Mike McMillian seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to file a complaint with the Building Department, against the property at 19th and Paradise Drive, for violation of the permit. Mike McMillian seconded. The motion carried unanimously.</p> <p>Jesse Crawford moved that renting the Activity Center to parties and other activities that can be expected to be loud be restricted to daylight hours only. Mike McMillian seconded. The vote was 6 in favor, 1 against, the motion carried.</p> <p>Jesse Crawford moved to form a committee to review rental of the Activity Center, Mike McMillian seconded, the motion carried.</p> <p>Walt Bell moved the Board accept the current criteria for awards and continue the Awards Program. Seconded by Ron Phillips, the motion carried unanimously.</p> <p>Jesse Crawford moved to establish a committee to examine the criteria for the Malamalama School Scholarships, Mike McMillian seconded, <span class=GramE>the</span> motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 10, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda as written, seconded by Robert Daley, the motion carried unanimously.</p> <p>Mike McMillan moved to approve the minutes of April 12, 2000 as written, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to dismantle the barbecue and open the space up as a clear floor, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to display the &quot;No Open Fires&quot; only during legally declared fire bans, seconded by Ron Phillips.</p> <p>Ron Phillips moved to table the motion, Robert Daley seconded, the vote was 5 in favor, 0 opposed, 1 abstained.</p> <p>Walt Bell moved that the Board form a committee to research the aspects of Fire Bans or prohibition of burning, Ron Phillips seconded, the motion carried unanimously.</p> <p>Ron moved that this Board doesn't give carte <span class=GramE>blanc</span> permission for a bike path through Paradise Park at this time, seconded by Mike McMillian. The vote was 3 in favor, 3 opposed, 1 abstained, the motion failed.</p> <p>Ron Phillips moved to approve the Web Site (for payment), Robert Daley seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 14, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillan moved to approve the agenda as written, seconded by Marianne Kamahele, the motion carried unanimously.</p> <p>Mike McMillan moved to approve the minutes of April 12, 2000 as written, Ron Phillips seconded, the motion carried unanimously.</p> <p>Mike McMillian moved that as soon as the revised bylaws are in effect, to begin the election process in accordance with the newly revised bylaws, regardless of the time frame involved. Ron Phillips seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to contact Al Smith to make an appeal to the County to accept Pohaku Circle, Ron Phillips seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>July 12, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the agenda as written, seconded by Mike McMillan, the motion carried unanimously.</p> <p>Mike McMillan moved to approve the minutes of June 14, 2000 as written, Jesse Crawford seconded, <span class=GramE>4</span> in favor, 1 abstained, the motion carried.</p> <p>Ron Phillips moved that the President asks Jane Buffington if she wishes to continue or resign. Seconded by Mike McMillian, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 9, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Yoshi Terada moved to approve the agenda as written, seconded by Ron Phillips, the motion carried unanimously.</p> <p>Ron Phillips moved to approve the minutes of July 12, 2000 as corrected, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Ron Phillips moved that only the Motions Log be put on the website, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Ron Phillips moved to allow the old used equipment to be sold at the upcoming swap meet, Yoshi Terada seconded, carried unanimously.</p> <p>Ron Phillips moved to contact our attorney with a list of activities, Jesse Crawford seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span style='mso-fareast-font-family:"Times New Roman"'><br> <u>September 13, 2000</u><o:p></o:p></span></h3> <p>Ron Phillips moved to approve the agenda as amended, seconded by Yoshi Terada, the motion carried unanimously.</p> <p>Approval of Minutes of August 9, 2000: Yoshi Terada moved to approve the minutes of August 9 as written, Ron Phillips seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to form a committee of at least three members of the Hui Board to work on a contract/lease proposal with the HAAS Charter School, seconded by Ron Phillips, the motion carried unanimously.</p> <p>Mike McMillian moved to appointed Ron Phillips as the Malamalama School liaison, Robert Daley seconded. The vote was 5 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 11, 2000 No Quorum</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <h3 align=center style='text-align:center'><u><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></u></h3> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 15, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillian moved to accept the County Waterline easement as presented, Walt Bell seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to instruct our President to make a written inquiry to Mr. Moran for an update and ask for a recommendation of how to proceed from here. Marianne Kamahele seconded. The vote was 6 in favor, 1 opposed, the motion carried.</p> <p>Ron Phillips moved to adjourn, Jesse Crawford seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 8, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the agenda as amended, seconded by Walt Bell, the motion carried unanimously.</p> <p>Jesse Crawford moved to approve the minutes of September 13, 2000 as written, Robert Daley seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to approve the minutes of October 15, 2000 as written, Marianne Kamahele seconded, the vote was 4 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <p>Ron Phillips moved to hold a Special Membership Meeting on December 17, 2000 in order to vote again on the Amended and Restated Bylaws, Jesse Crawford seconded, the motion carried unanimously.</p> <p>Ron Phillips moved for a recommendation at the next meeting on the future of our record keeping program from Jesse and the PM, Robert Daley seconded. This motion was not voted on.</p> <p>Jesse Crawford moved to extend the meeting by 15 minutes, Ron Phillips seconded, carried unanimously.</p> <p>Ron Phillips moved to adjourn, Marianne Kamahele seconded, carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 13, 2000</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillian moved to approve the agenda, seconded by Robert Daley, the motion carried unanimously.</p> <p>Mike McMillian moved to approve the minutes of November 8, 2000 as written, Ron Phillips seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to purchase the Enterprise program from Yardi for billing and record keeping, Robert Daley seconded, <span class=GramE>the</span> vote was 4 in favor, 2 opposed, the motion carried.</p> <p>Ron Phillips moved to ask the PM to obtain a copy of the Master Plan for our office, Mike McMillian seconded, the motion carried.</p> <p>Mike McMillian moved to hold a regular membership meeting after the special meeting to address the position available on the Board, seconded by Marianne Kamahele. The vote carried unanimously.</p> <p>Ron Phillips moved to adjourn, Mike McMillian seconded, carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 10, 2001</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillian moved to approve the agenda as amended, seconded by Jesse Crawford, the motion carried unanimously.</p> <p>Mike McMillian moved to approve the minutes of December 13, 2000 as corrected, Ron Phillips seconded, the motion carried unanimously.</p> <p>Ron Phillips moved that any information coming in, that is relevant to the function and duties of the <span class=GramE>Board,</span> shall be copied and put in our office boxes. Yoshi Terada seconded. The vote was 5 in favor, 1 opposed, the motion carried.</p> <p>Ron Phillips moved to establish a committee to prepare a budget by the next Board meeting, Mike McMillian seconded. The motion carried unanimously</p> <p>Jesse Crawford moved that the Board make application for $750,000 to the Ways &amp; Means Committee of the State Legislature for a waterline down Kaloli to 25th Street. Mike McMillian seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the motion carried.</p> <p>Jesse Crawford moved that the Board ask Gary Jung to write the proposal, file the application, and do whatever is necessary to secure a State Legislature grant. Marianne Kamahele seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'><br> February 14, 2001</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Mike McMillian moved to approve the agenda as amended, seconded by Robert Daley, the motion carried unanimously.</p> <p>Ron Phillips moved to approve the minutes of January 10, 2001 as written, Yoshi Terada seconded, the motion carried unanimously.</p> <p>Mike McMillian moved to accept the Hawaiian Academy of Arts and Science Charter School letter of termination of discussion, dated December 26, 2000, and send them a letter stating so. Seconded by Ron Phillips, the vote carried unanimously.</p> <p>Ron Phillips moved to approve the RMC budget as approved by the road committee, seconded by Yoshi Terada. The vote on the budget was 3 in favor, 3 opposed, the motion failed.</p> <p>Ron Phillips moved to adjourn, 2 in favor, 3 opposed, the motion failed.</p> <p>Mike McMillian moved for the meeting to be extended by 20 minutes, Robert Daley seconded, 3 in favor, 2 opposed, the motion carried.</p> <p>Mike McMillian moved to approve the proposed non-road budget as written, seconded by Ron Phillips, the motion carried unanimously.</p> <p class=MsoNormal align=center style='margin-bottom:12.0pt;text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'>Ron Phillips moved to adjourn, Mike McMillian seconded, carried.<br style='mso-special-character: line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal align=center style='text-align:center'><span class=GramE><span style='mso-fareast-font-family:"Times New Roman"'>searching</span></span><span style='mso-fareast-font-family:"Times New Roman"'> for March 2001 thru October 01<o:p></o:p></span></p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span style='mso-fareast-font-family:"Times New Roman"'><br> <u>November 13, 2001 (continued on November 19, 2001)</u><o:p></o:p></span></h3> <p>&nbsp;</p> <p>Jesse Crawford moved to recess tonight and defer the election of officers to Monday, November 19, at 7:00 p.m. for the continuation of this meeting, Dan Payne seconded, the motion carried unanimously.</p> <p>Robert Daley moved to establish the first (year) term at seven months, Don Tinker seconded. The motion carried.</p> <p>Jesse Crawford moved to have the Election of Officers prior to Length of Board Term, Don Tinker seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to retain Day-Lum on <span class=GramE>a</span> interim basis, after the TMR is dismissed, at a rate to be determined, subject to termination by either party with 30 days notice. <span class=GramE>Seconded by Walter Moé.</span> The motion carried unanimously.</p> <p>Jesse Crawford moved to pursue the SBA loan, Don Tinker seconded, the motion carried unanimously.<br> <br> Walter Moé moved to dismiss the interim committees and form four new permanent committees: Policies &amp; Procedures; Budget &amp; Finance; Legal &amp; Government; and Road Advisory, with only two Directors and a maximum of five members per committee, and to ask the membership to get involved, Jesse Crawford seconded. The vote on <span class=GramE>the was</span> 6 in favor, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'><o:p>&nbsp;</o:p></span></p> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 3, 2001</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p><b><br> </b>Wayne Graber moved to accept the minutes Minutes of November 13 &amp; 19, 2001 as written, Walter Moé seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to change the accounting method from cash to an accrual basis with all deliberate haste in order to keep everything on the same basis. Robert Daley seconded, the motion carried unanimously.<br> <br> Walter Moé moved to have the four (4) HPPOA Officers as signatories on the Association checking account plus the current Property Manager, Nancy Cabral of Day-Lum, or General Manager, with two (2) signatures required on checks. Don Tinker seconded, the motion carried unanimously.<br> <br> Walter Moé moved that the four (4) Officers also have the authority to sign for the filing of liens and release of liens. Chuck Cartwright seconded, the motion carried unanimously.<br> <br> Walter Moé moved to raise the road maintenance fees by 10%, from the present $93.15 to a total amount of $102.00. Jesse Crawford seconded. The vote was 6 in favor, 2 opposed, the motion carried.<br> <br> Robert Daley moved to put the HPP Master Plan under the Polices &amp; Procedures Committee, Jesse seconded, the motion carried unanimously.<br> <br> Walter Moé moved to have Wayne Graber and Floyd Lundquist selected as members of the Budget &amp; Finance Committee, Frank Wooten seconded, the motion carried unanimously.<br> <br> Walter moved to have Chuck Cartwright and Floyd Lundquist selected as members of the Road Advisory Committee, Jesse Crawford seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to have Robert Daley and Frank Wooten selected as members to the Policies &amp; Procedures Committee, Chuck Cartwright seconded, the vote was 7 in favor, 0 opposed, 1 abstained, the motion carried.<br> <br> Don Tinker moved to allow the committees to elect their own Chair from the Board members, Robert Daley seconded, the motion carried unanimously.<br> <br> Jesse Crawford moved to recess for an Executive Session, Wayne Graber seconded, the motion carried.<br> <br> Wayne Graber moved to engage Ted Hong as the HPPOA legal representative, Don Tinker seconded, the motion carried unanimously.<br> <br> Walter Moé moved to adjourn, Chuck Cartwright seconded, the motion carried. The meeting adjourned at 9:45 p.m.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 4, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Walter Moé moved to accept the Minutes of December 3, 2001 with grammatical and typing correction as needed, Frank Wooten seconded, the motion carried unanimously.<br> <br> Walter Moé moved to <span class=GramE>re-approved</span> the minutes of November 13, 2001 with the correction to the word &quot;Policies&quot; on page 6, 7, and 8. Robert Daley seconded, the motion carried.<br> <br> Jesse Crawford moved that the work on Paradise Drive be accepted contigent upon approval of the road Advisory Committee, Walter Moé seconded, the motion carried unanimously.<br> <br> Walter Moé moved to petition the Water Board to consider allowing the Department of Water Supply to supply water and drive on cinder roads in HPP. Jesse Crawford seconded. Jesse made a friendly amendment to limit traffic to light vehicles which was accepted. The motion carried unanimously.<br> <br> Jesse Crawford moved to approve the construction of bus shelters in HPP, Don Tinker seconded, the motion carried unanimously.<br> <br> Jesse Crawford moved to establish a two hour limit on Board meetings, with a motion to extend if beyond that time limit, Walter Moé seconded. The vote was 8 in favor, 1 opposed (Cartwright,) the motion carried.<br> <br> Walter Moé moved to adjourn, Chuck Cartwright seconded, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 1, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>&nbsp;</p> <p>Chuck Cartwright moved that all committee reports be attached to the Board minutes as an addendum, in it's entirety, Jesse Crawford seconded. The vote was 6 in favor, 1 abstained (Tinker), the motion carried.<br> <br> Jesse Crawford moved to approve the minutes of January 4, 2002 as amended, Chuck Cartwright seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to authorize the PM to have the past due letter translated into Japanese, printed and sent to any past due lot owners who reside in Japan. Frank Wooten seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to authorize the PM to place for collection, with a collection agency of her choice, all past due accounts at her discretion, Jesse Crawford seconded. The motion carried unanimously.<br> <br> Wayne Graber moved that the PM place (Association General) funds in Certificate of Deposits as appropriate. Don Tinker seconded, the motion carried unanimously.<br> <br> Chuck Cartwright moved to decline waiving any road fees to any organization, Jesse Crawford seconded, the motion carried unanimously.<br> <br> Jesse Crawford moved to deny Mr. Wytosky the petition for a meter from the Water Dept., Chuck Crawford seconded, the motion carried unanimously.<br> <br> Chuck Cartwright moved to drop pursuing the SBA loan, Robert Daley seconded, the motion carried unanimously.<br> <br> Don Tinker moved to extend the meeting by one-half hour, Jesse Crawford seconded. The vote was 6 in favor, 1 opposed, the motion carried.<br> <br> Frank Wooten moved to accept the Road Advisory Committee's recommendations as a goal for our future actions in HPP, Robert Daley seconded. The motion carried unanimously.<br> <br> Chuck Cartwright moved that the webpage be kept current, updated after the Board meetings with a current motions log, unapproved minutes and an agenda of the next meeting, no later than a week prior to the next meeting. Don Tinker seconded. The vote was 6 in favor, 1 abstained (Tinker), the motion carried.<br> <br> Wayne Graber moved to extend the meeting another hour, Robert Daley seconded, the motion carried unanimously.</p> <p>&nbsp;</p> <p>MOTIONS LOG.....continued</p> <p>Jesse Crawford moved to adopt the following resolution:<br> WHEREAS, THE BOARD OF DIRECTORS OF HAWAIIAN PARADISE PARK OWNERS ASSOCIATION (&quot;HAWAIIAN PARADISE PARK&quot;) wishes to approve certain actions relating to the filing of documents in the Land Court of the Sate of Hawaii.<br> NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF HAWAIIAN PARADISE PARK OWNERS ASSOCIATION that<span class=GramE>:</span><br> Dan Payne, as President is authorized to sign on behalf of the corporation and all documents relating to the filing of Petition for Amendment of Land Court Certificate of Title No. 196,718 and the Petition for Consolidation of Lots 100-108, 148-156, and 177-185 with the Land Court of the State of Hawaii and is authorized to take all actions to finalize said documents on behalf of the corporation.<br> Robert Daley seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to extend the meeting another hour, Don Tinker seconded, the motion carried unanimously.<br> <br> Robert Daley moved to approve the necessary expenditures for the newspaper advertisements in the search for a General Manager, with a $1000 cap, Don Tinker seconded, the motion carried.<br> <br> Frank Wooten moved to rescind the two hour limit, Wayne Graber seconded, the vote was 2 in favor, 3 opposed, <span class=GramE>the</span> motion was defeated.<br> <br> Robert Daley moved to adjourn, Wayne Graber seconded, the motion carried. The meeting adjourned at 1:25 p.m.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 1, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the minutes of February 1, 2002 with spelling corrections, Robert Daley seconded, the motion carried unanimously.<br> <br> Robert Daley moved to give a Board member, or members, (at this time Floyd Lundquist) authorization to negotiate interest on past due accounts, and to review this policy on a regular basis. Don Tinker seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to accept the bid of Royal Surplus Lines Insurance Company (who had the lowest bid) for General Liability Insurance, Don Tinker seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to accept the $1,000,000 bid for a Fidelity Bond, Don Tinker seconded, the motion carried unanimously.<br> <br> Robert Daley moved that we accept the job description for Association General Manager as a basis for a draft we will utilized when we receive responses, and give to those applying for the position. Don Tinker seconded. After changing <span class=GramE>I</span> - E to Valid State driver's license, the motion carried unanimously.<br> <br> Wayne Graber moved to approve attorney Ted Hong's bill for payment, Floyd Lundquist seconded, them motion carried unanimously.<br> <br> Don Tinker moved to accept Chuck Cartwright's resignation from the Board, Wayne Graber seconded, them motion carried unanimously.<br> <br> Robert Daley moved that the Board accept the management contract with Nancy Cabral of Day-Lum that was approved last month, Don Tinker seconded. The motion carried unanimously.<br> <br> Frank Wooten moved that no member of the Board can enter into an agreement of expenditures without prior approval of the Board, Wayne Graber seconded, the motion carried unanimously.<br> <br> Don Tinker moved to change the speed limit to 35 mph on the main roads, Walter Moe seconded, the motion carried unanimously.<br> <br> Robert Daley moved to hold the next HPPOA Association Membership Meeting on June 30, 2002. Wayne Graber seconded, the motion carried unanimously.<br> <br> Frank Wooten moved to change Board meetings to the third Saturday of each month at 9:00 a.m. Walter Moe seconded, the vote was 4 in favor, 2 opposed, 1 abstained, the motion carried.<br> <br> Robert Daley moved to have Lori Miner as the Parliamentarian for Board and Membership meetings, Wayne Graber seconded, the vote was 5 in <span class=GramE>favor</span>, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>April 5, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to <span class=GramE>approved</span> the minutes of March 1, 2002 as corrected, Don Tinker seconded, the amended motion carried unanimously.<br> <br> Don Tinker moved to amend the minutes of February 1, 2002 by removing: (removed: &quot;Jesse has been told that Walter Moé represented that he was speaking for the HPPOA Board at a County meeting. He will be asked to stop.&quot;) Wayne Graber seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to engage our attorney to pursue clarification of the Bylaws, regarding Money Mortgage Transfers, Walter Moe seconded, the motion carried unanimously.<br> <br> Robert Daley moved to have the Board meetings on the third Sunday of each month, at 3:00 p.m. starting in July. Wayne Graber seconded, the motion carried unanimously.<br> <br> Walter Moe moved that the Board approve $450 to $600 for the creation of a bill, formulated by himself and Attorney Hong, to be introduced by Councilman Gary Safarik to the County Council to give Hawaiian Paradise Park the status as an Improvement District. Robert Daley seconded. The motion carried unanimously.<br> <br> Robert Daley moved to allow up to $200 for expenses of bringing this applicant for General Manager from Oahu, for an interview. Wayne Graber seconded. The vote was 6 in favor, 0 opposed, 1 abstained (Crawford).<br> <br> Walter Moe moved to requiring establishments or the establishment of commercial activities that require an abundance of motor vehicle traffic which are being considered and erected on our main roads, Maku`u, Paradise, Kaloli, and Shower, be required to carry HPPOA as a co-insurer on their insurance policy, and to notify the County of that requirement, Don Tinker seconded. The vote was 6 in favor, 1 opposed (Graber).</p> <p>Robert Daley moved to have Committee Reports follow the Financial Report, Walter Moe seconded. The vote was unanimous.</p> <p>Jesse Crawford moved to turn the two half scholarships back to the school Scholarship Committee for distribution to Hawaiian Paradise Park residents, on the basis of need and merit, giving HPPOA acknowledgment. Walter Moe seconded. The vote was 6 in favor, 0 opposed, 1 abstained (Daley).</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 3, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Walter Moe moved to approve the minutes of April 5, 2002, Jesse Crawford seconded. The motion carried unanimously.<br> Walter Moe moved to <span class=GramE>approved</span> the 2002-2003 Road and Non-Road Budgets as amended, seconded by Darrell Crisp, the motion carried unanimously.<br> Jesse Crawford moved to increase the funding for interviews by $400, seconded by Darrell Crisp. Wayne Graber made a friendly amendment to increase the fund by $1000, to a maximum of $1200, which was accepted. The motion carried unanimously.<br> Robert Daley moved that legal expenses pertaining to waterlines or water service will be paid from the non-road water account, Walter Moe seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved that the candidates be listed on the ballots in alphabetical order by last name, Wayne Graber seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 7, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to create a temporary committee, with one or more directors, to deal with the rooster noise problem. Walter Moe seconded, the motion carried unanimously.</p> <p>Walter Moe moved to approve the minutes of May 3, 2002 as corrected, Darrell Crisp seconded. The motion carried unanimously.<br> <br> Jesse Crawford moved to organize the HPPOA motions by categories, Walter Moe seconded, the motion carried unanimously.<br> <br> Walter Moe moved to approve reimbursement to Floyd Lundquist for gasoline while involved in collection activities on behalf of delinquent road fees. Robert Daley seconded.<br> <br> Jesse Crawford moved to table this motion until the next meeting, Wayne Graber seconded, the motion carried.<br> <br> Walter Moe moved to approve the Treasurers report subject to audit, Jesse Crawford seconded, the motion carried unanimously.<br> <br> Walter Moe moved to accept the Yamada &amp; Sons bid plus or minus the variance, to pave Beach Road and 28th Street from Shower to Paradise Drive, Robert Daley seconded, the motion carried unanimously.<br> <br> Floyd Lundquist moved that Darrell Crisp be on the Road Advisory Committee, Robert Daley seconded, the motion carried unanimously.<br> <br> Jesse Crawford moved to follow attorney Hong's advice to pursue collecting on past due fees on property taken back in place of foreclosure. Darrell Crisp seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>July 21, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Walter Moe moved to approve the minutes of June 7, 2002 as written, Robert Daley seconded. The vote was 6 in favor, 3 abstained, the motion carried.<br> <br> Walter Moe moved to approve the Treasurer's Report subject to audit, Robert Daley seconded, the motion carried unanimously.<br> <br> Walter Moe moved to request that the Hawaii County Water Board, put HPP on the next month's agenda of the Water Board, Floyd Lundquist seconded, the motion carried unanimously.<br> <br> Jesse Crawford moved to accept Yamada and Sons, Inc. bid as written for paving Beach Road, and 28th from Shower to Paradise, Don Tinker seconded, the motion carried unanimously.<br> <br> Don Tinker moved that<span class=GramE>:</span><br> 1. Standing committees be: Legal &amp; Government, Road Advisory, and Activity Center.<br> 2. Temporary Committees to be assigned as needed; to include Policies &amp; Procedures.<br> 3. Budget &amp; Finance falls under the duties of the Treasurer.<br> 4. That any Board member may serve on any or all committees.<br> 5. No limit to the number on a committee.<br> 6. Committees will select their own Chair.<br> Jesse Crawford seconded, the motion carried unanimously.<br> <br> Robert Daley moved that the signatories on the bank accounts of the HPPOA be transferred to President Dan Payne, Vice-president John Vurich, Secretary Don Tinker, Treasurer Wayne Graber, and General Manager Suzanne Mayhew, Wayne Graber seconded, the motion carried unanimously.<br> <br> Walter Moe moved to sell all the road equipment the association owns, Robert Daley seconded. Don Tinker made a friendly amendment to keep the tractor, mower, jackhammer and compressor, which was accepted. The motion carried unanimously.<br> <br> Robert Daley moved to approve the salaries for Morgan Sky and Suzanne Mayhew, as decided in executive session, Wayne Graber seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 18, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Wayne Graber moved to approve the minutes of June 7, 2002 as corrected, Don Tinker seconded. The vote carried unanimously.<br> <br> Don Tinker moved to adjust our transfer fees to be in accordance with the majority of the developments in the area, based on a poll by the General Manager, Wayne Graber seconded, the motion carried unanimously.</p> <h3 align=center style='text-align:center'><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></h3> <h3><span style='mso-fareast-font-family:"Times New Roman"'>September 15, 2002<o:p></o:p></span></h3> <p>Jesse Crawford moved to sponsor a Scouting program in HPP, and to provide a meeting place for the Scouts. To also ask that HPP be named as additionally insured on their policy. John Vurich seconded, the motion carried unanimously.</p> <p>Jesse Crawford moved to approve the minutes of August 18, 2002 as written, Wayne Graber seconded. The vote carried unanimously.</p> <p>Wayne Graber moved to appoint Alexa von Allamann as a replacement Board member for District 3. Don Tinker seconded, the motion carried unanimously.<br> <br> Floyd Lundquist moved to approve the installation of an approved lateral waterline off Paradise Drive, John Vurich seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 20, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Wayne Graber moved to approve the minutes of September 15, 2002 as written, Jesse Crawford seconded.<br> The vote carried unanimously.</p> <p>Wayne Graber moved to increase the transfer fee to $35 effective January 1, 2003, seconded by Don Tinker, the motion carried unanimously.<br> <br> Floyd Lundquist moved that the Road Advisory Committee recommendations be accepted by the Board, seconded by Jesse Crawford. The vote was 10 in favor, 0 opposed, 1 abstained, the motion carried.<br> <br> Director Von Alemann moved that a proposal be established to fund the newsletter (the Conch) in order to keep the members as informed as possible, seconded. The motion carried unanimously.</p> <p>Wayne Graber moved to increase the road maintenance fees from $102 to $112 next year. <span class=GramE>Seconded by Alexa Von Alemann.</span> The motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span style='mso-fareast-font-family:"Times New Roman"'><br> <u>November 9, 2002 Special Board of Directors Meeting</u><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the Special Permit Application for the Contractor's Warehouse located on the highway between Paradise and Makuu Drive subject to visual appeal by planting and that their driveway and 33rd street be paved to Makuu street. Wayne Graber seconded. The vote was 3 in favor, 1 opposed, the motion carried.<br> <br> Jesse Crawford moved to adjourn, Wayne Graber seconded, the motion carried.</p> <h3 align=center style='text-align:center'><span style='mso-fareast-font-family: "Times New Roman"'> <hr size=2 width="100%" align=center> </span></h3> <h3><span style='mso-fareast-font-family:"Times New Roman"'><br> <u>November 17, 2002 Special Board of Directors Meeting</u><o:p></o:p></span></h3> <p>Wayne Graber moved to approve the minutes of October 20, 2002 as amended, Jesse Crawford seconded. The vote carried unanimously.</p> <p>Wayne Graber moved to approve the minutes of November 9, 2002 as written, Jesse Crawford seconded. The vote carried unanimously.</p> <p>Gerard Silva moved to adopt all County traffic codes for HPP, Jesse Crawford seconded. The motion carried unanimously.<br> <br> Wayne Graber moved to eliminate the surcharge on road fees for businesses, Alex Von Alemann seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>December 15, 2002</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the minutes of November 17 as amended, Wayne Graber seconded. The vote carried unanimously.</p> <p>John Vurich moved that until we have Policies and Procedures for the Road Advisory Committee that the Road Advisory Committee <span class=GramE>be</span> in abeyance, Don Tinker seconded, the vote was unanimous.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 19, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p><span style='font-size:13.5pt'>John Vurich moved to prepare a counter proposal to the Paradise Ala Kai group for paving, Jesse Crawford seconded. . The motion carried unanimously.</span></p> <p><span style='font-size:13.5pt'>Don Tinker moved to appoint Paul Silva to the Board to complete the unexpired term of Alexia Von Alemann, John Vurich seconded, the motion carried unanimously.</span></p> <p><span style='font-size:13.5pt'>Wayne Graber moved that the Awards Program be authorized by the Board of Directors in the year 2000 be ratified by this Board, and the President appoint and Awards selection committee to begin the awards selection for 2003. <span class=GramE>Seconded by John Vurich.</span> The motion was defeated unanimously.</span></p> <p><span style='font-size:13.5pt'>Floyd Lundquist moved to accept a settlement of $775 from this individual for road maintenance fees through December 2002, John Vurich seconded. The vote was 4 in favor, 1 opposed, 1 abstained, the motion carried.</span></p> <p><span style='font-size:13.5pt'>John Vurich moved to prioritize the aprons in the park and pave them as we have financial ability, Floyd Lundquist seconded, the motion carried unanimously.</span></p> <div class=MsoNormal align=center style='text-align:center'><span style='font-size:13.5pt;mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 16, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to approve the minutes of January 19, 2003 as written, Wayne Graber seconded. The motion carried unanimously.</p> <p>John Vurich moved that each individual lot fee, as determined by the original plan, shall be due without regard to lot consolidation. Wayne Graber seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to give the GM authority to pay not more than $1200 for a new yoke for the loader, seconded by John Vurich, the motion carried unanimously.<br> <br> Don Tinker moved to send a counter proposal to the group prepaying for paving of Paradise Ala Kai according to the percentage (38%) arrived at by the GM, seconded by Robert Daley, the motion carried unanimously.<br> <br> Wayne Graber moved that road fees not be written off under any condition, and any write-offs of anything else be handled as follows: The GM brings to the Board each case with a recommendation of approval on non-approval. Her input will be from Directors, members, and records - an exception to this will be corrections, and any amount less than $100 which the GM will have sole authority to write off and report those to the Board, John Vurich seconded. The motion carried unanimously.<br> <br> John Vurich moved to not exceed $500 for drafting and <span class=GramE>Engineering</span> approval for the safe building for HPP records, seconded by Robert Daley, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 16, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p><br> Wayne Graber moved to approve the minutes of February 16, 2003 as written, Don Tinker seconded. The motion carried unanimously.<br> <br> Jesse Crawford moved to specify in Policies that bank reconciliation is a function of the Treasurer. Seconded by Gerard Silva, the motion carried unanimously.<br> <br> Robert Daley moved to establish an Executive Committee, Gerard Silva seconded, the vote was 4 in favor, 1 opposed (JC), the motion carried.<br> <br> Jesse Crawford moved to establish the last date to take nominations is April 10, 2003. Gerard Silva seconded, the motion carried unanimously.<br> <br> Jesse Crawford moved to rework the Corporate Policies by separating and creating a Suggested Guidelines for Lot Owners as a separate document. Seconded by Wayne Graber, the vote was 4 in <span class=GramE>favor</span>, 1 abstained (RD) the motion carried.<br> <br> Wayne Graber moved to change the Board meeting date to the third Tuesday at 7:00 p.m. each month, effective July 1, 2003, Don Tinker seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>April 9, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to approve the Roads Budget, Wayne Graber seconded, the motion carried unanimously.<br> <br> Wayne Graber moved to approve the Non-Roads Budget, John Vurich seconded, the motion carried unanimously.<br> <br> Don Tinker moved that June 13th be the Election Date, seconded by John Vurich, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span style='mso-fareast-font-family:"Times New Roman"'><br> <u>May 5, 2003 Special Board of Directors Meeting</u><o:p></o:p></span></h3> <p>Jesse Crawford moved to reject the Special Permit Application SPP-03-004 request, explaining that we have not had sufficient time to discuss it with the applicant and lot owners. Wayne Graber seconded, the vote was 3 in favor, 1 opposed, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 18, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Wayne Graber moved to approve the minutes of March 16, 2003 and April 9, 2003 as written, Don Tinker seconded. The motion carried unanimously.</p> <p>Jesse Crawford moved to authorize the GM to purchase road materials subject to her judgment, Wayne Graber seconded, the motion carried unanimously.</p> <p>Wayne Graber moved to provide $700 for Neighborhood Watch, Paul Silva seconded, the motion carried unanimously.<br> Wayne Graber moved to accept the GM's recommendation of hiring a Road Manager at her discretion, Jesse Crawford seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>June 29, 2003 Special Board of Directors Meeting</span></u><span style='mso-fareast-font-family: "Times New Roman"'><o:p></o:p></span></h3> <p>Jesse Crawford moved to continue with the current Officers of the Corporation until the next Board meeting, Wayne Graber seconded, the motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><i><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></i></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>July 15, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Wayne Graber moved to approve the minutes of the special meeting of May 5, 2003 as written, Don Tinker seconded. The motion carried unanimously. Wayne Graber moved to approve the minutes of the special meeting of June 29, 2003 as written, Don Tinker seconded. The vote was 7 for, 1 abstention, the motion carried.</p> <p>Treasurer Graber moved that HPPOA open an account at HFC Federal Credit Union, Jesse Crawford seconded. The motion carried unanimously.</p> <p>Treasurer Graber moved that HPPOA hire the auditing firm of Dolan, Silva &amp; Associates, Jesse Crawford seconded. The motion carried unanimously.</p> <p>Wayne Graber moved that the HPPOA office acquire a credit card for petty cash purchases under $500, John Vurich seconded. The vote was 7 for, 1 abstention, the motion carried.</p> <p>Chuck Boehnke moved that HPPOA investigate the feasibility of designating 33rd St. off Maku`u a commercial/light industrial area, John Vurich seconded. The motion carried unanimously.</p> <p>Wayne Graber moved that Industrial Iron Works be contracted to repair the loader, John Vurich seconded. The motion passed unanimously.</p> <p>Gerard Silva moved to pursue road designation for county law enforcement, Wayne Graber seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved that HPPOA dedicate Pohaku Dr. and Pohaku Place to the county, John Vurich seconded. The motion passed unanimously.</p> <p>Don Tinker moved that board meetings be changed to the second Wednesday of each month at 7 p.m., effective in October, Chuck Boehnke seconded. The vote was 7 for, 1 abstention, the motion passed.</p> <p>Jesse Crawford moved that HPPOA pursue providing a police substation, John Vurich seconded. The motion carried unanimously.</p> <p>Jesse Crawford moved that any rental of the recreation center later than 6 p.m. include the association's hiring a police officer to close the facility, Don Tinker seconded. The cost of the officer will be an added cost to the renter. The vote was 7 for, 1 against, the motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>August 19, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Minutes: Don Tinker moved to approve the minutes of May 18, 2003 and July 15, 2003, Kile Golden seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved to rescind the motion retaining Ted Hong, Gerard Silva seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved that the general corporate policies be adopted with these changes, Don Tinker seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>September--no meeting</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>October 8, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Gerard Silva moved to approve the minutes of August 19, 2003 as written; Kile Golden seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved to appoint Steven Martin to the Board of Directors to represent District 5; Don Tinker seconded. The motion passed unanimously.</p> <p>Kile Golden moved to appoint Alan Medeiros to the Board of Directors to represent District 3; Don Tinker seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved to remove John Vurich from the office of vice president; Gerard Silva seconded. The vote was 3 for, 1 abstention; the motion passed.</p> <p>Don Tinker moved to nominate Jesse Crawford treasurer by acclamation; Kile Golden seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved to nominate Gerard Silva vice president by acclamation; Kile Golden seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>November 12, 2003</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Minutes: Gerard Silva moved to approve the minutes of October 8, 2003, as written. Don Tinker seconded; the motion passed unanimously.</p> <p>Board Vacancy: Kile Golden moved that Frank Annin be appointed to the Board of Directors to complete John Vurich's term. Gerard Silva seconded; the motion passed unanimously.</p> <p>Jesse Crawford moved that road maintenance fees for the coming year be set at $123. Don Tinker seconded; the motion passed unanimously.</p> <p>Don Tinker moved to reimburse Suzanne Mayhew for her personal expenses for Volunteer Day. Kile Golden seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p>December 10, 2003</p> <p>Approval of Minutes: Jesse Crawford moved to approve the minutes of November 12, 2003, as written. Kile Golden seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>January 14, 2004</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Minutes: Don Tinker moved to approve the minutes of December 10, 2003, as <span class=GramE>written.;</span> Frank Annin seconded. The motion passed unanimously.<br> <br> Don Tinker moved to approve the minutes of the special session of the Board of December 22, 2003. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Jesse Crawford moved to approve changing the waterline easement agreement to require extending the sleeve out of the easement into the property line. The pipe must be buried 24 inches. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Don Tinker moved to donate the Association's swings to Malamalama School; Alan Medeiros seconded. The motion passed unanimously.</p> <p>Don Tinker moved to approve signing a one-year mowing contract with Ryan's <span class=GramE>Towing</span>; Barney Sheffield seconded. After discussion, Barney Sheffield moved to amend the motion to approve signing a six-month mowing contract with Ryan's <span class=GramE>Towing</span>; Alan Medeiros seconded. The motion as amended passed unanimously.</p> <p>Don Tinker moved to go into executive session; Alan Medeiros seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved to create a committee, to be chaired by Frank Annin, to review Suzanne's job performance. The motion was seconded by Alan Medeiros. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>February 11, 2004</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Don Tinker moved to accept Suzanne Mayhew's voluntary resignation and to approve the letter written for that purpose. Steven Martin seconded; the motion passed unanimously.</p> <p>Approval of Minutes: Frank Annin moved to approve the minutes of January 14, 2004. Kile Golden seconded; the motion passed unanimously.</p> <p>Don Tinker moved to adopt the draft of the 20-year plan. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Frank Annin moved that President Silva appoint a committee to revisit the possibility of obtaining a loan to expedite the paving of the roads. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Jesse Crawford moved to support Jackie Benton Ching's efforts to obtain a grant for drug prevention training in Puna. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Don Tinker moved to allow David Day to set up an auction of the unused road equipment. Frank Annin seconded. After discussion, Frank Annin moved to amend the motion to ask Alan Medeiros to work with David Day and to authorize the sale of equipment. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Jesse Crawford moved to create a committee for looking into the management situation. Barney Sheffield seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><span style='mso-fareast-font-family:"Times New Roman"'><br> <u>February 29, 2004 Special Board of Directors Meeting</u><o:p></o:p></span></h3> <p>Don Tinker moved to elect Allan Deehr as a Director on the Board; Frank Annin seconded. The motion passed unanimously.</p> <p>Jesse Crawford moved that the Association invite Day Lum to submit a proposal to the management search committee. Alan Medeiros seconded. The vote was 5 for, 1 abstention; the motion passed.</p> <p>Jesse Crawford nominated Frank Annin for Vice President; Alan Medeiros seconded. The motion passed unanimously.</p> <p>&nbsp;</p> <p>Barney Sheffield moved to contact a temp agency as soon as possible to get office help immediately. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve the schedule for voting functions; Jesse Crawford seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>March 10, 2004</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Minutes: The minutes of February 11, 2004 were approved as written.</p> <p>Allan Deehr moved to approve and authorize President Silva to sign the work/financial plan and the accompanying cooperative service agreement signed by the State Director of the Department of Agriculture dated March 5, 2004. Don Tinker seconded; the motion passed unanimously.</p> <p>Alan Medeiros moved to purchase a roller. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Alan Medeiros moved to purchase a rock drill for installing signs. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Alan Medeiros moved to sell the Kubota tractor to Ryan's Towing for $3000 cash and $2000 credit on mowing. Allan Deehr seconded; the motion passed unanimously.</p> <p>Alan Medeiros moved to sell David's truck and buy a 4-cylinder truck. Don Tinker seconded; the motion passed unanimously.</p> <p>Don Tinker moved to approve the 2004-2005 road <span class=GramE>budget</span>. Jesse Crawford seconded; the motion passed unanimously.</p> <p>Overtime Policy: Jesse Crawford moved to add to HPPOA's policies and procedures the following overtime policy<span class=GramE>:</span><br> In-office, overtime hours will be paid time and a half. In general, work will not be taken home except in very special circumstances, not involving anything financial.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <p><b>April. 2004 no meeting--no quorum</b></p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May10, 2004 Special Meeting</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Allan Deehr moved to go into executive session. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Frank Annin moved to hire Bobbi Stutsman as General Manager. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Frank Annin moved to start Bobbi Stutsman at a salary at $40,000 per year with her job performance to be evaluated in six months with a pay increase, and reevaluated on a yearly basis thereafter. Allan Deehr seconded; the motion passed unanimously.</p> <p>Frank Annin moved to call Morgan Sky's position Office Associate. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Frank Annin moved to change the job title Road Manager to Road Supervisor. Allan Deehr seconded; the motion passed unanimously.</p> <p>Frank Annin moved to proceed with the District Improvement Plan; Allan Deehr seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <h3><u><span style='mso-fareast-font-family:"Times New Roman"'>May 12, 2004</span></u><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Minutes: Allan Deehr moved to approve the minutes of the Board of Directors meeting of March 10, 2004, and the minutes of the special Board meeting of February 29, 2004, as written. Don Tinker seconded; the motion passed unanimously.</p> <p>Frank Annin moved that Jesse Crawford head a committee to research security, including fencing and visual surveillance, and provide cost estimates. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to enter a lease-to-own contract for the grader and separately obtain an insurance policy to cover the road equipment. Frank Annin seconded; the motion passed unanimously.</p> <p>Alan Medeiros moved to sell the old grader. Allan Deehr seconded; the motion passed unanimously.</p> <p>Frank Annin moved that Alan Medeiros and David Day be allowed to set the final price on the grader. Don Tinker seconded; the motion passed unanimously.</p> <p>Don Tinker moved to ask the Frog Squad to open its own bank account. Alan Medeiros seconded; Allan Deehr offered a friendly amendment that this <span class=GramE>be</span> done within 120 days. The amendment was accepted; affirmative votes were cast by Don Tinker, Allan Deehr, Kile Golden and Alan Medeiros. Votes against were cast by Frank Annin and Jesse Crawford. The motion passed 4 to 2.</p> <p>Frank Annin moved to adjourn and reconvene in executive session. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Don Tinker moved to adopt the revised job descriptions for General Manager, Road Supervisor and Office Associate. Allan Deehr seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b><u>June 9, 2004</u></b></p> <p>Allan Deehr moved to approve the minutes of May 10, 2004, as amended; Alan Medeiros seconded. The motion passed unanimously.<br> <br> Allan Deehr moved to approve the minutes of May 12, 2004, as written. Steven Martin seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to accept mowing contract two from Ryan's Towing for a period of two years; Steven Martin seconded. Allan Deehr, Steven Martin, and Alan Medeiros voted for; Jesse Crawford voted no. The motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b><u>June 27, 2004 Special Meeting</u></b></p> <p>&nbsp;</p> <p>Election of Officers: Barney Sheffield nominated Gerard Silva for President; Mark Cook seconded.<br> <br> Rick Frazier nominated Frank Annin for President; Barbara Kahn-Langer seconded.<br> <br> Frank Annin was elected President by a vote of 3 to 4.<br> <br> Allan Deehr nominated Gerard Silva for Vice President; Mark Cook seconded.<br> <br> Allan Deehr moved that nominations be closed; Barbara Kahn-Langer seconded.<br> <br> Barney Sheffield moved to unanimously accept Gerard Silva as Vice President; Allan Deehr seconded. The motion passed.<br> <br> Barbara Kahn-Langer nominated Mark Cook for Secretary; Rick Frazier seconded. Allan Deehr moved that nominations be closed; Mark Cook seconded. The motion passed unanimously.<br> <br> Barney Sheffield nominated Allan Deehr for Treasurer; Barbara Kahn-Langer seconded.<br> <br> Mark Cook moved that nominations be closed; Rick Frazier seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b><u>Motions Log July 14, 2004</u></b></p> <p>Approval of Minutes: Mark Cook moved to approve the minutes of the Board meeting of June 27 as written; Allan Deehr seconded. Mark Cook, Allan Deehr, and Erhard Autrata voted to approve; Barbara Kahn-Langer abstained. The motion passed.</p> <p>Barbara Kahn-Langer moved for the ad hoc financial committee to meet at 7 p.m. July 28. Mark Cook seconded; the motion passed unanimously.</p> <p>Mark Cook moved that the General Manager seek bids from three professional providers of video surveillance systems. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to change Morgan Sky's title from Office Associate to Administrative Associate; Mark Cook seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b><u>Motions Log August 11-04</u></b></p> <p>Approval of Minutes: Barney Sheffield moved to approve the minutes of June 9, 2004 as written; Allan Deehr seconded. The motion passed with Allan Deehr and Barney Sheffield voting yes; the other Board members were ineligible to vote, as they did not attend the meeting.<br> <br> Mark Cook moved to approve the minutes of July 14, 2004; Barbara Kahn-Langer seconded. The motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to hire Dolan, Silva, &amp; Associates to perform the 2003-2004 <span class=GramE>audit</span>; Erhard seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <p><b><u>Motions Log September 8-04</u></b></p> <p>Approval of Minutes: Allan Deehr moved to <span class=GramE>approved</span> the minutes of August 11, 2004, as corrected. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to adopt the 2004-2005 Non-Roads Budget and passage of the resolution setting the annual compensation to the General Fund at 3% of the 2004 assessed road maintenance funds. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to adopt the Coqui Frog Account Resolution, providing that the existing account be placed under the responsibility of the Coqui Frog Committee composed of JoAnne Backman, Diana Radich and John Rozett. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to authorize Bobbi Stutsman to query residents on 28th Street between Paradise and Kaloli and report to the Board at the next meeting with suggestions for action. Rick Frazier seconded; the motion passed unanimously.</p> <p>Erhard Autrata moved to install an appropriate road sign designating the dangerous hill on 28th Street. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to request Les Pedersen to submit a bid for the removal of the hill on 28th Street. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log October 13-04</b></p> <p>Approval of Minutes: Rick Frazier moved to approve the minutes of September 8, 2004, as written. Allan Deehr seconded; the motion passed unanimously.</p> <p>Mark Cook moved to instruct David Day and Bobbi Stutsman to identify three possible locations for placement of dome buttons by the November Board meeting, so that the Board can select a test site and confer with the County on proper placement. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to adopt the Amended 2004-2005 Roads Budget. Mark Cook seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Board pass a resolution stating that the rate of interest to be applied to all delinquent accounts as of this date, if no other rate has previously been stated, shall be 10% since June 1982, and 6.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log November 10-04</b></p> <p>Approval of Minutes: Mark Cook moved to approve the minutes of October 13, 2004, as corrected. Bill Carlson seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to approve the Treasurer's Report as presented; Rick Frazier seconded. The motion passed unanimously.</p> <p>Allan Deehr moved to test the Bot's Dots on the following sites: 1) 28th Avenue from Shower toward Hilo 175 feet 2) Pohaku Circle from the highway approaching the curve across the entire entry lane 3) The end of Maku`u, makai direction approaching the stop sign for a minimum of 75-100 feet. Rick Frazier seconded the motion; it passed unanimously.</p> <p>Mark Cook moved to raise the road maintenance fee to $135 for the 2005-2006 fiscal <span class=GramE>year</span>. Rick Frazier seconded; the motion passed unanimously.</p> <p>Allen Deehr moved that in response to the application for a special use permit that the Board of Directors open a line of communication with the County asking that HPPOA be timely notified of such requests and be given an opportunity to provide input, based primarily on the Master Plan, before the County makes a decision. Mark Cook seconded; the motion passed unanimously.</p> <div class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=left> </span></div> <p><b>Motions Log December 8-04</b></p> <p>Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of the special meeting of October 27, 2004, as written; Gerard Silva seconded. The motion passed unanimously.</p> <p>Allan Deehr moved to approve the minutes of the Board of Directors meeting of November 10, 2004, as written; Rick Frazier seconded. Allan Deehr, Erhard Autrata, Rick Frazier, and Barney Sheffield voted for; Barbara Kahn-Langer and Gerard Silva abstained. The motion passed.</p> <p>Allan Deehr moved to reconsider and request bids for fencing the equipment shed area to protect the Association's and independent contractor's equipment. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Special Permit Application: Barney Sheffield moved to adopt the letter of intent to Chris Yuen regarding the special use permit for J &amp; J Storage. Allan Deehr seconded; the motion passed unanimously.</p> <p>Rick Frazier moved to require the General Manager to bring to each Board meeting the &quot;books&quot; of outstanding and completed complaint forms for review and a detailed report of the month's road maintenance activities. This report shall contain<span class=GramE>:</span><br> beginning and ending dates<br> grader and roller hour meter readings<br> road maintenance progress detail by road, including materials applied, if any, and note if outside of the plan as a response to a complaint<br> road plan for coming month, with details by road<br> other activities, such as repair of road signs, machine maintenance, including hours expended away from grading activities<br> Gerard Silva seconded the motion, which passed unanimously.</p> <p>Allan Deehr moved that the Board take no action on lot consolidation until the Bylaws are undergoing revision. Gerard Silva seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 1-12-05</b></p> <p>Approval of Minutes: Allan Deehr moved to approve the minutes of December 8, 2004, as amended; Barbara Kahn-Langer seconded. Gerard Silva, Allan Deehr, Erhard Autrata, Barney Sheffield, and Barbara Kahn-Langer voted for; Mark Cook and Bill Carlson abstained because they were not present at the meeting. The motion passed.</p> <p>Mark Cook moved to address the topic of Association funds in one financial institution, exceeding the FDIC limit of $100,000, and to present alternatives to the Board at the next meeting. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to continue the shoulder maintenance proposal until the next meeting so that all the Board members could obtain a copy and Rick Frazier could be present to explain his proposal. Mark Cook seconded; the motion passed unanimously.</p> <p>Mark Cook moved to give William Turner permission to proceed in the special permit process to operate a small gunsmith business from his home. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Mark Cook moved to authorize the General Manager to hire on a temporary basis through a temp agency a grader operator and utility worker to replace David Day while he is on sick leave. Allan Deehr seconded; the motion passed unanimously.</p> <p>Gerard Silva moved to accept Yamada &amp; Sons' bid of $169,047.50 to install four drywells and a swale on 30th Avenue, plus paving of 30th from Kaloli to the dead end; and also to accept the bid of $62,600 to finish the paving of 28th to Maku`u. Mark Cook seconded. Barney Sheffield, Gerard Silva, Bill Carlson, Barbara Kahn-Langer, Allan Deehr, and Mark Cook voted for; Erhard Autrata voted against. The motion passed.</p> <p>Allan Deehr moved to request a written contract with specific details from Yamada &amp; Sons regarding the drywells, swale, and paving on 30th Avenue and 28th Avenue. Barney Sheffield added a friendly amendment that the Board <span class=GramE>instruct</span> the General Manager to communicate with Yamada &amp; Sons in the next two business days. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 2- 9-05</b></p> <p>&nbsp;</p> <p>Gerard Silva moved to approve the minutes of January 12, 2005, as written. Bill Carlson seconded. Gerard Silva, Bill Carlson, Barbara Kahn-Langer, Allan Deehr, Erhard Autrata, and Barney Sheffield voted for; Rick Frazier abstained as he did not attend that meeting. The motion passed</p> <p>Barbara Kahn-Langer moved to accept the Treasurer's Report as presented; Gerard Silva seconded. The motion passed unanimously.</p> <p>Barney Sheffield moved that a security fence is not needed at this time. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Erhard moved to send a letter to representatives of the electric company and the telephone company, giving them permission to cut trees to the ground on HPPOA easements. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the General Manager put out the document, Specifications for improving roadway shoulders (with the wording changes discussed) for at least three bids. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the General Manager be authorized by the Board to hire through a temporary agency clerical help to assist with the receipt and documentation of road fee payments, freeing her to address other responsibilities. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Gerard Silva moved to solicit bids for paving Paradise Drive from the Highway to 20th Avenue at current County standards so that paving can proceed as soon as monies are available at the beginning of the fiscal year. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Treasurer of HPPOA be authorized to commence collection action against the ten properties with the greatest outstanding balance of delinquent road assessment in accordance with Article XI, Section 3 of the Association Bylaws as amended June 12, 2004. Barney Sheffield seconded; the motion passed unanimously.</p> <p><br> Erhard Autrata moved to purchase a compactor, the Wacker 1550. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Board asking the Planning Department to issue no building permits which provide ingress or egress on any of the four main roads unless the lot is landlocked and has no other access to public roads. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Board instruct the General Manager to send a letter to the Planning Department before the contested case hearing on March 3, 2005, requesting that no additional permit be granted unless and until the Vuriches have complied with the conditions of the previous permit. Barbara Kahn-Langer seconded; the motion passed unanimously.<br> <br> Rick Frazier moved to solicit bids for rolling and grading services for the cinder roads. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the meeting adjourn to executive session at 9: 26 p.m. Barney Sheffield seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <p><b>Motions Log 3-9-05</b></p> <p><br> Approval of Minutes: Allan Deehr moved to approve the minutes of February 9, 2005, as corrected; Barbara Kahn-Langer seconded. The motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to reverse the order of business at the next general membership meeting, placing the business session before the owner input. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to refurbish the existing bulletin board, to be used for Association business only. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to table the topic of the Board's involvement in the alternate road proposal until the April Board meeting. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Mark Cook moved that the Board form a committee to determine how to communicate with the membership and respond to the members' wishes. Allan Deehr seconded; the motion passed unanimously.</p> <p>Mark Cook moved that this committee be a &quot;committee of the whole,&quot; including the entire Board of Directors. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to change the due date for road assessments to April 1 of each year, or sixty days after the Association office mails the annual billing. Barney Sheffield seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 4-13-05</b></p> <p>Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of March 9, 2005, as written. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to approve the treasurer's report as presented. Rick Frazier seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to accept the resolution concerning HB 1214 as corrected, to be signed by the Board members and sent to the State legislators. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to convene within sixty days a Master Plan Review Committee composed of any former members who are willing to serve and at least two Board members, with the specific charge to report to the Board of Directors whether specific proposals &quot;meet, destroy, or complement&quot; the current Master Plan, and if necessary to update the plan to accommodate community growth. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to authorize Allan Deehr to negotiate a lease agreement with Malamalama School. Rick Frazier seconded; the motion passed unanimously.</p> <p>Bill Carlson recommended that the Board acquire the services of the Hawaii Employer's Council. Allan Deehr seconded; the motion passed unanimously.<br> <br> Oceanic Warner Cable: Barney Sheffield moved to accept the proposal by Oceanic Warner Cable Company to install a twenty foot by twenty foot enclosure on the HPPOA property at 16th and Maku`u. Gerard Silva seconded the motion, which passed unanimously.</p> <p>Allan Deehr amended the motion to provide that the President of the Board of Directors and the General Manager be authorized to determine the proposed site. Erhard Autrata seconded; the amendment passed unanimously.</p> <p>Allan Deehr further amended the motion to provide that the President of the Board of Directors and the General Manager be authorized to work out specific details of the reciprocal agreement consistent with the restrictions of the deed. Barbara Kahn-Langer seconded; the amendment passed unanimously.</p> <p>Rick Frazier moved to accept the proposed budget with a proviso that Allan Deehr <span class=GramE>review</span> the potential for hiring additional employees. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to table accepting Mark Cook's resignation from the Board for one month, until the members have had a chance to discuss it with him. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to accept Rick Frazier's resignation from the Board of Directors; Allan Deehr seconded. The motion passed unanimously.</p> <p>Adjournment: Allan Deehr moved to adjourn; Barbara Kahn-Langer seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 5-11-05</b></p> <p>&nbsp;</p> <p>Erhard Autrata moved to correct the minutes of April 13, 2005, by deleting the sentence, &quot;He proposed 10th Ave. as a main crossroad through the Park.&quot; Allan Deehr seconded; the motion passed unanimously. The minutes were approved as corrected.</p> <p>Barbara Kahn-Langer moved to accept the Treasurer's report as presented; Barney Sheffield seconded. The motion passed unanimously.</p> <p>Barbara Kahn-Langer moved that the Board review and approve the contract with Oceanic Warner before it is signed. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barbara Kahn-Langer moved to accept Mark Cook's resignation as Secretary and allow his term to run out; Gerard Silva seconded. The motion passed unanimously.</p> <p>Allan Deehr nominated Barbara Kahn-Langer for Secretary; Barney Sheffield seconded. Allan Deehr moved that nominations cease; Gerard Silva seconded. Both motions passed unanimously.</p> <p>Barbara Kahn-Langer moved to authorize Morgan Sky to receive bids from towing companies and have the company with the lowest bid remove all the abandoned vehicles which have been tagged as soon as possible. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the General Manager announce on the website and in any and all publicity concerning the June Membership meeting that the Board is seeking to fill the vacancy created by the resignation of Rick Frazier from District 1. Anyone interested in filling the position should notify the Association office at least ten days before the General Membership meeting; interviews will be conducted before the meeting. Barbara Kahn-Langer seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 5-25-05 Special Meeting</b></p> <p>&nbsp;</p> <p>Gerard Silva moved to accept the bid of $48,477.86 for shoulder widening on 28th Ave. Erhard Autrata seconded. The motion passed by a vote of 3 for, 2 against. Erhard Autrata, Gerard Silva, and Bill Carlson voted for; Allan Deehr and Barbara Kahn-Langer voted against.</p> <p>Barbara Kahn-Langer moved to send a new mailing that includes all interested applicants to all voters in District 7 by Friday, May 27, indicating that Ben Meade was inadvertently left off the original ballot. Allan Deehr seconded.<br> <br> Allan Deehr amended the motion to state that the Board authorizes the General Manager to send the mailing. The amendment was accepted and passed unanimously.<br> The amended motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 6-8-05</b></p> <p>Minutes: Barney Sheffield moved to approve the minutes of May 11, 2005, as corrected. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to approve the minutes of the special meeting of the Board of Directors of May 25, 2005, as written. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Erhard Autrata moved to accept the Treasurer's Report as given. Gerard Silva seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to approve an addendum to the Malamalama School lease to provide for changing the review period from ten years to five years, with a moratorium on all other lease issues until that time. Barney Sheffield seconded; the motion passed unanimously.<br> <br> Barney Sheffield moved to hold in abeyance the Waters of Life request for a temporary school site on HPPOA property until the documentation requested December 8, 2004, and reiterated on June 8, 2005, has been received. Gerard Silva seconded; the motion passed unanimously.<br> <br> Barney Sheffield moved to amend the previous motion to state that said documentation must be received by the Board by July 6, 2005. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to accept the bid from Yamada &amp; Sons for $6,770.79 to correct the slope on a portion of 28th Avenue. Gerard Silva seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to table the decision on paving Paradise Drive until the Board receives clarification on how long the bids are good for and the cost of the shoulder work. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to table the resolution to enforce traffic laws in the Park. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to hold an informal new member orientation meeting from 5 to 7 p.m. on Wednesday, June 29. Gerard Silva seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to table John Acree's request until the waterline specifications have been researched. Gerard Silva seconded; the motion passed unanimously.<br> <br> Barney Sheffield moved to accept bids up to $500 to build a cabinet to house the sound equipment. Bill Carlson seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log Special Meeting 6-26-05</b></p> <p>Barney Sheffield nominated Frank Annin for President. Bill Carlson seconded; Frank Annin was elected unanimously.</p> <p>Allan Deehr nominated Ron Phillips for Vice President. Barney Sheffield seconded; Ron Phillips was elected unanimously.</p> <p>Bill Carlson nominated Lloyd Cabral for Secretary. Allan Deehr seconded; Lloyd Cabral was elected unanimously.</p> <p>Barney Sheffield nominated Allan Deehr for Treasurer; Ron Phillips seconded. Allan Deehr was elected by a vote of 6 for, 0 against. (Allan Deehr abstained.)</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 7-13-05</b></p> <p>Approval of Minutes: Allan Deehr moved to approve the minutes of June 8, 2005, as written; Bill Carlson seconded. The motion passed by a unanimous vote of those Directors who were on the Board at the time of the meeting.<br> Lloyd Cabral moved to approve the minutes of June 26, 2005, as written. Bill Carlson seconded; the motion passed unanimously.</p> <p>Ron Phillips moved not to consider the proposal of the Waters of Life School for short-term use of the Activity Center property. Bill Carlson seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Board withdraw its previous proposals to Malamalama School, and proposed that:<br> the rental payment be increased by the ratio that the school's tuition has increased since 1980<br> the road fees be assessed for the full twenty acres included under the lease, and not just for the five acres currently being used<br> if the issue goes to arbitration, the Association raise the issue of Malamalama's right to continued possession of the 15 acres it does not use<br> Erhard Autrata seconded; the motion passed unanimously.</p> <p>Erhard Autrata moved to accept John Acree's proposal to put a waterline across Beach Road meeting County standards, with a concrete cap of a minimum of four inches across the entire roadway, and notices to the General Manager at the start and completion of the project. Ron Phillips seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to accept Yamada &amp; <span class=GramE>Son's</span> bid for the overlay of Paradise Drive; Barney Sheffield seconded. The motion passed unanimously.</p> <p>Allan Deehr moved to adopt the resolution to facilitate the expansion of cable services throughout Paradise Park in exchange for internet service in the office, internet service in the library with three computers plus a support and repair service, and periodic internet training to benefit Park members or access to a cable public television channel. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to vacate the May 11, 2005, motion to advertise the vacancy in District 1 in the newspaper before the June general membership meeting. Luke Clebsch seconded; the motion passed unanimously.<br> <br> Allan Deehr moved to advertise the vacancy in the Tribune-Herald, on the office bulletin board, and on the website. Interested candidates must submit a written declaration of intent to accept an appointment to that office by close of business August 1, 2005. At the August 10 meeting all candidates will have an opportunity to give a five-minute presentation or submit a written statement expressing their desire to serve, to be followed by a secret ballot. Ron Phillips seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to call a special general membership meeting at the September 14, 2005, Board meeting to address the proposed Bylaws change. Allan Deehr seconded; the motion passed unanimously.</p> <p>Robert's Rules: Bill Carlson moved to continue to use the tenth edition of Robert's Rules of Order. Ron Phillips seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to secure the services of Dolan &amp; Silva for the annual audit; Bill Carlson seconded. Lloyd Cabral, Allan Deehr, Barney Sheffield, Bill Carlson, and Luke Clebsch voted for; Ron Phillips opposed. The motion carried.</p> <p>Luke Clebsch moved to have the condition of the roof appraised by two or three contractors, to determine whether to repair or replace it. Bill Carlson seconded; the motion passed unanimously.</p> <div class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=left> </span></div> <p><b>Motions Log 8-10-05</b></p> <p>&nbsp;</p> <p>Approval of Minutes: Ron Phillips moved to approve the minutes of July 13, 2005, as written. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to approve the Treasurer's Report as presented; Barney Sheffield seconded. The motion passed unanimously.</p> <p>Erhard Autrata moved to repair the Activity Center roof, gutters and drainage at an approximate expense of $41,500, including accepting a bid from Ron Barrett for $30,680 to remove and replace the existing roof. Ron Phillips seconded; the motion passed unanimously.<br> <br> Ron Phillips amended the motion to place a cap of $42,000 on the expenditures. Barney Sheffield seconded; the amendment passed unanimously.</p> <p>Erhard Autrata moved to post the revised Master Plan on the HPPOA website after it has been approved by the Board. Bill Carlson seconded. The motion passed.</p> <p>Ron Phillips moved to appoint a committee to evaluate effective methods of traffic control. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Erhard Autrata moved to rip 300 feet on the easement on the right side of Maku`u near 12th Ave. to allow water to drain. Alan Medeiros seconded. The motion was defeated.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 9-14-04</b></p> <p>Approval of Minutes: The minutes of August 10, 2005, were approved as corrected.</p> <p>Allan Deehr moved that the President be authorized to sign a letter of response to Waters of Life School. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to accept and pay the bill for the cabinet for the Activity Center sound equipment. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that a special meeting of the general membership be called on October 30, 2005, to review proposed Bylaws changes and revisions to the Master Plan. Lloyd Cabral seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log Special Meeting 9-21-05</b></p> <p>Allan Deehr moved to delete the word &quot;Residential&quot; from Section II, page 10, paragraph 3, to insert the word &quot;green&quot; in front of &quot;border&quot;, and to delete the words &quot;in its natural state&quot; from Section II, page 11. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Erhard Autrata moved to change the phrase &quot;in HPP&quot; to &quot;throughout HPP&quot; in Section II, page 12, paragraph 2. Allan Deehr seconded; the motion passed unanimously.<br> <br> Barney Sheffield moved to add: &quot;All schools established after the adaptation of the amended plan shall be located in lots designated as school areas.&quot; to Section II, page 13, paragraph 3, and to delete the word &quot;public&quot; in the paragraph title. Allan Deehr seconded the motion, which passed unanimously.</p> <p>Erhard Autrata moved to change Section IV, page 19, paragraph 7 to read: &quot;Barbara Kahn-Langer, Chairperson&quot;, followed by the list of participants. The motion was seconded by Barney Sheffield and passed unanimously.</p> <p>Barney Sheffield moved to authorize the purchase of two plaques, one to recognize Barbara Kahn-Langer as Chairperson, and another for all participants of the Master Plan Review Committee. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved that the Board accept and approve, with the aforementioned changes, the Revised Master Plan. Allan Deehr seconded, and the motion passed unanimously.</p> <p>Allan Deehr moved to approve the expense of making fifty copies of the Revised Master Plan, to be available at the next General Membership meeting. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Erhard Autrata moved to approve the payment of $600 to Linden Whitfield for services related to the revision of the Master Plan. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to table the acceptance of any bids for shoulder work on Paradise Drive until the next regularly-scheduled meeting of the Board of Directors. Erhard Autrata seconded, and the motion passed unanimously.</p> <div class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=left> </span></div> <p class=MsoNormal><b><span style='mso-fareast-font-family:"Times New Roman"'>Motions Log 10-12-05</span></b><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p> <p>Approval of Minutes: Allan Deehr moved to approve the minutes of the Board of Directors meeting of September 14, 2005, as corrected. Erhard Autrata seconded; the motion passed unanimously.<br> <br> Barney Sheffield moved to approve the minutes of the special meeting of the Board of Directors of September 21, 2005, as written. Allan Deehr seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to approve the Treasurer's Report as presented; Bill Carlson seconded. The motion passed unanimously.</p> <p>Allan Deehr moved to table the Paradise Drive shoulder preparation and overlay until the November meeting of the Board of Directors. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to seek alternative bids for the Activity Center roof and drywell. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to rescind the balance of $350 allocated to reimburse Linden Whitfield. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to request the General Manager to recommend to the Planning Commission that when it considers the application for the special use permit on 33rd Avenue, that it require paving to the distant end of the property as a condition of the permit, and that the Commission give great weight to the HPPOA Master Plan. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to direct the General Manager to write a letter to Hawaiian Telecom insisting that the company maintain their easements, mentioning the previous meeting with the PUC and giving <span class=GramE>them</span> twenty days to respond. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to adopt the revised 2005-2006 Roads Budget; Erhard Autrata seconded. The motion passed unanimously.</p> <p>Barney Sheffield moved to approve the revised Non-Roads Budget; Lloyd Cabral seconded. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 11-9-05</b></p> <p>&nbsp;</p> <p>Approval of Minutes: Lloyd Cabral moved to approve the minutes of the Board of Directors meeting of October 12, 2005. Ron Phillips seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to communicate with the property owners affected by drainage problems at 12th &amp; Maku`u, first by telephone and then in writing; to remove soil from the easement on the Pahoa side; and to rip the easement with a D-9 to improve drainage at and above the intersection. Lucas Clebsch seconded.<br> <br> Lloyd Cabral moved to amend the motion to using an excavator instead of a bulldozer. Lucas Clebsch seconded; Barney Sheffield accepted the friendly amendment. The amendment was approved unanimously.<br> The motion as amended was approved unanimously.</p> <p>Erhard Autrata moved to raise the road fees ten percent. Lucas Clebsch seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved that the next general membership meeting be held Sunday, February 12, 2006, at 3 p.m. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to accept the Roads Manager Job Description policy as revised. Lucas Clebsch seconded; the motion passed unanimously.</p> <p>Ron Phillips moved regretfully to accept Alan Medeiros' resignation. Lloyd Cabral seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 12-14-05</b></p> <p>District <span class=GramE>I</span> Vacancy Installation: Ron Phillips moved to install Walter Moe as Director for District I. Allan Deehr seconded; the motion passed unanimously.</p> <p>Approval of Minutes: Ron Phillips moved to approve the minutes of November 9, 2005, as corrected. Bill Carlson seconded; the motion passed unanimously.</p> <div class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=left> </span></div> <p class=MsoNormal style='margin-bottom:12.0pt'><span style='mso-fareast-font-family: "Times New Roman"'><o:p>&nbsp;</o:p></span></p> <p><b>Motions Log 1-11-06</b></p> <p>Approval of Minutes: Bill Carlson moved that the minutes of the Board meeting of December 14, 2005, be approved as corrected. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Walter Moe moved to pursue investigating petitioning the Court to collateralize the Association's properties; Ron Phillips seconded. The motion passed unanimously.</p> <p>Allan Deehr moved to include school site policy on the agenda for the General Membership meeting February 12, 2006. Lucas Clebsch seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Board ignore Rod Thompson's letter and not respond to it. Barney Sheffield seconded.<br> Allan Deehr proposed a friendly amendment to write a letter to Thompson politely acknowledging receipt of his letter; Lucas Clebsch seconded.<br> The amendment passed unanimously; the amended motion also passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 2-8-06</b></p> <p>Approval of Minutes: Allan Deehr moved to amend the minutes of January 11, 2006, to include Bobbie Alicen's inquiry about the Personnel Policy and Procedures; to change &quot;cannot be used&quot; to &quot;may not be accepted&quot; in the sentence in which Walter Moe explained that the Association's 120 acres may not serve as collateral for loans; and to change &quot;Allan has contacted&quot; to &quot;Attorney Hong has contacted&quot; ABS International. Lucas Clebsch seconded the motion, the motion carried.</p> <p>Allan Deehr moved to amend the minutes of December 14, 2005, to change &quot;bid received from Kerry Mills&quot; to &quot;estimate received from Kerry Mills&quot;. Ron Phillips seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to change his motion to amend the minutes of January 11, 2006, to delete the reference to the policy manual. Lucas Clebsch seconded; the motion carried.</p> <p>Ron Phillips moved to approve the Treasurer's Report, subject to audit. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lucas Clebsch moved to ratify the bid by RnT Services of $180,747.84 for shoulder widening on Paradise Drive. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to approve a bid for tree-cutting services already performed by Tree Works on Paradise Drive, not to exceed $15,000. Lucas Clebsch seconded the motion, which passed unanimously.</p> <p>Allan Deehr moved to approve after the fact the additional cost of the basecourse, including labor and transportation, as part of the shoulder widening on Paradise Drive in an amount not to exceed $70,000. Lloyd Cabral seconded. Allan Deehr, Erhard Autrata, Bill Carlson and Lloyd Cabral voted for; Walter Moe, Lucas Clebsch and Ron Phillips voted against. The motion carried.</p> <p>Lloyd Cabral moved to instruct the General Manager to purchase a 2001 Dodge 3500 one-ton truck from Mayer Equipment in Sacramento, California, assuming it is available. Lucas Clebsch seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to rescind the motion of March 10, 2004: &quot;Alan Medeiros moved to sell David's truck and buy a 4-cylinder truck. Don Tinker seconded; the motion passed unanimously.&quot; Lucas Clebsch seconded, and the motion passed unanimously.</p> <p>Lloyd Cabral moved to accept Apply-a-Line's bid of $14,200 with confirmation of a start date within thirty days. Allan Deehr seconded. Lloyd Cabral, Allan Deehr, Ron Phillips, Walter Moe, Bill Carlson, and Lucas Clebsch voted for; Erhard Autrata voted against. The motion carried.<br> Walter Moe moved to authorize Ted Hong to change the title to the Association's property deeds to Hawaiian Paradise Park Owners Association. Lucas Clebsch seconded. Walter Moe, Lucas Clebsch, Ron Phillips, Bill Carlson, and Lloyd Cabral voted for; Erhard Autrata and Allan Deehr abstained. The motion passed.</p> <p>Walter Moe moved to allow the attorney to change the deeds on the six twenty-acre parcels to allow them to be used however the Board decides so long as it benefits the community as a whole. Erhard Autrata seconded. Walter Moe, Erhard Autrata, Ron Phillips, Lloyd Cabral, Bill Carlson and Lucas Clebsch voted for; Allan Deehr voted against. The motion carried.</p> <p>Allan Deehr moved to approve $150 for the purchase of six news racks for distribution of the <i>Puna News. Lucas Clebsch seconded; the motion passed unanimously.</i></p> <p><i>Walter Moe moved to approve the American Rainwater Catchment System Association's use of the Activity Center on August 16, 2007, from 8 a.m. until 11 p.m. Allan Deehr seconded; the motion passed unanimously.</i></p> <p><i>Ron Phillips moved that the Association office remain open 9 a.m. until 4 p.m. Monday through Friday. Lloyd Cabral seconded; the motion passed unanimously.</i></p> <p><i>Allan Deehr moved to hire Suzanne Mayhew for the position of Roads <span class=GramE>Manager,</span> and Lloyd Cabral seconded. Allan Deehr, Lloyd Cabral, Ron Phillips, Bill Carlson, and Walter Moe voted for. Erhard Autrata voted against; Lucas Clebsch abstained. The motion carried.</i></p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 3-8-06</b></p> <p>Approval of Minutes: Ron Phillips moved to approve the minutes of February 8, 2006, as corrected. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Walter Moe moved that the Board of Directors of Hawaiian Paradise Park Owners Association request attorney Ted Hong to petition the Hawaii State Land Court judiciary to change the restrictive covenants embodied in the deeds made on December 28, 1977, covering approximately 120 acres: TMK 3-1-5-23001 (20 ac Maku'u), 3-1-5-28-001 (20 ac Maku'u), 3-1-5-28-050 (20 ac Maku'u), 3-1-5-47-206 (20 ac Kaloli), 3-1-5-54-234 (20 ac Kaloli) , and 3-1-5-39-267 (20 ac Kaloli).<br> The property can be used without restrictions exclusively for the benefit of the lot owners and residents of Hawaiian Paradise Park, the use of the property requiring the approval of at least 60% of lot owners voting at a membership meeting. Lucas Clebsch seconded the motion. Ron Phillips, Lloyd Cabral, Barney Sheffield, Lucas Clebsch, Walter Moe, Bill Carlson and Erhard Autrata voted for; Allan Deehr voted against. The motion passed.</p> <p>Lloyd Cabral moved that a 25- to 30-foot hole 12 inches in diameter be dug on the easement at 12th and Maku`u for flood control, the cost not to exceed $5000. Erhard Autrata seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to authorize the Roads Manager to purchase a 1-ton diesel dump truck appropriate to our needs, not to exceed $26,000 including taxes, registration and shipping if needed. Before purchasing the vehicle, the Roads Manager must email the Directors explaining and describing the vehicle and its purchase price. The Board members are directed to advise the President of their vote within 24 hours; the majority vote carries. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that based on the legal opinion from Attorney Hong with respect to the Bylaw issues concerning the counting of votes and the number of General Membership meetings as was addressed by motions at the February 12, 2006 Membership meeting, that the motions be deemed null and void, and that the makers of these motions be furnished a copy of the legal opinion. Lloyd Cabral seconded the motion, which passed unanimously.</p> <p>Allan Deehr moved to adopt the resolution:<br> Whereas, the 2003-2004 fiscal audit noted delinquent road fees for over 1,000<br> properties for four consecutive years was a concern of the internal control<br> structure and an operational matter that needs immediate improvement; and<br> Whereas, the Hawaiian Paradise Park Owners Association needs additional funds to<br> meet its obligation to provide adequate maintenance;<br> THEREFORE, BE IT RESOLVED THAT:<br> The Treasurer of Paradise Park Owners Association, in accordance with Article<br> XI, Section 3 of the Association Bylaws, as amended June 12, 2004, is authorized to<br> commence collection action against all properties with an outstanding balance in<br> excess of $2,000 for unpaid road assessments, interest and lien fees. Those actions<br> may include, but are not limited to attachment, execution on lien, foreclosure, and<br> writ of possession.<br> Lucas Clebsch seconded the motion, which passed unanimously.</p> <p>Erhard Autrata moved to explore the possibility of purchasing or renting a mobile steam cleaner. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to rent a safe deposit box at a bank for safekeeping of the Association's deeds and important documents. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to approve the special use permit application if as a condition of the special permit the owners be required to install and use exclusively a driveway onto the side road. Erhard Autrata seconded. Allan Deehr, Ron Phillips, Erhard Autrata, and Bill Carlson voted for; Walter Moe, Lloyd Cabral and Lucas Clebsch voted against; Barney Sheffield abstained. The motion passed by a vote of 4 to 3.</p> <p>Ron Phillips moved to approve Suzanne Mayhew as the Association's General Manager. Lucas Clebsch seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 4-12-06</b></p> <p>Approval of Minutes: Ron Phillips moved to approve the minutes of March 8, 2006, as written. Bill Carlson seconded; the motion passed unanimously.</p> <p>Walter Moe moved to accept the Treasurer's report; Lucas Clebsch seconded. The motion passed unanimously.</p> <p>Walter Moe moved to defer action on the motion to remove the covenants and deed restrictions on the Association's properties and to put the question to a vote of the general membership. Ron Phillips seconded; the motion passed unanimously.</p> <p>Allan Deehr moved not to participate in a contested case hearing concerning the special use application for a bed and breakfast facility at 10th and Maku`u. Walter Moe seconded. Erhard Autrata, Bill Carlson, Barney Sheffield, Lloyd Cabral, Walter Moe and Allan Deehr voted for; Ron Phillips voted against and Lucas Clebsch abstained. The motion passed.</p> <p>Lucas Clebsch moved that the Association fund airplane tickets to fly Barbara Kahn-Langer and Bobbie Alicen to Oahu to meet with Mrs. Watamull. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to make an amendment to the current Bylaws to incorporate the changes. Lucas Clebsch seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to approve the Roads and Non-Roads budgets as presented, with the proviso that the Treasurer <span class=GramE>revise</span> the budget based on fiscal carry-over. Lucas Clebsch seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to accept Erhard Autrata's letter of resignation. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to allow an archeological study of the 31-acre parcel owned by the Association by scientists from the University of Hawaii at Hilo. Allan Deehr seconded.<br> Lloyd Cabral amended the motion to require the scientists to notify the office of approximately how many people and what times they would be on the property, during daylight hours only. Allan Deehr seconded the amendment. Barney Sheffield, Lloyd Cabral, Bill Carlson, Ron Phillips and Allan Deehr voted for the amendment. Walter Moe abstained; the amendment passed.<br> Barney Sheffield, Lloyd Cabral, Bill Carlson and Allan Deehr voted for the motion as amended. Walter Moe and Ron Phillips abstained; the motion passed.</p> <p>Allan Deehr moved to approve the deadline of April 7, which has passed, for candidates for the Board of Directors. Ron Phillips seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 4-8-06</b></p> <p>Erhard Autrata moved to cut two trees on the Center for Spiritual Growth property, not to exceed $9500, and subsequently explore pursuing the owners for the expense. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that the Board withdraw and deem the contract with RnT Services breached, pay RnT Services no further monies, withhold any monies unpaid, and send a letter advising RnT Services of that and that it is no longer to perform any work nor go upon the easements to do any such work. Walter Moe seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to contract with Yamada &amp; Sons to finish the shoulder preparation and paving on Paradise Dr. per specifications. Walter Moe seconded. The motion passed unanimously, with Allan Deehr noting that he voted &quot;aye&quot; with the expectation that HPPOA will have a contract and change order sometime Monday, April 10, reflecting the numbers discussed.</p> <p>Lloyd Cabral moved that the Board of Directors or General Manager create a file system for bids with a checklist for contracts, including a copy of the contractor's license, insurance and proposal, signed and kept on file in the office at all times. Allan Deehr seconded.<br> Walter Moe amended the motion to include that the General Manager check that the contractor's license and insurance are still valid at the time a contract is executed. Allan Deehr seconded.<br> The motion as amended passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 5-10-06</b></p> <p>Approval of Minutes: Allan Deehr moved to approve the minutes of the special Board of Directors meeting of April 8, 2006, as corrected. Lloyd Cabral seconded; the motion passed unanimously.<br> Barney Sheffield moved to approve the minutes of the regular Board meeting of April 12, 2006, as corrected; Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Ron Phillips moved to approve the Treasurer's report as presented. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that Whereas, at a special meeting of the Hawaiian Paradise Park Owners Association Board of Directors on April 8, 2006 it was determined necessary for widening and repaving of Paradise Drive that the roots extending into and under the paved portion of the roadway from two large trees located on Block 8, Lot 346, TMK #3-1-5-017-0061 had to be removed; and Whereas, the Board of Directors also determined that removal of the roots from the two trees would compromise the stability of the trees and thus, the safety of users of Paradise Drive; and Whereas, the Board of Directors, when advised that the owner of the property would give Hawaiian Paradise Park Owners Association permission to enter its property for the removal of the two trees but that it could not afford to pay for such removal, accepted a bid of $9,500.00 from a third party for removal of the trees in the interest of the safety of users of Paradise Drive; Therefore, be it resolved that the General Manager upon removal of the trees from Block 8, Lot 346, TMK #3-1-5-017-0061 and payment of the third party contractor, shall bill the owner of the lot for reimbursement of the tree removal costs and shall pursue any reasonable measures to collect such reimbursement. Ron Phillips seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to defer action regarding sending the Watamull Committee to Oahu. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to adopt the bid acceptance policies proposed by the General Manager, including sealed bids, contracts awarded to lowest responsible bidder, and hiring consultants as needed. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to accept the roadside maintenance (mowing) bid specifications, with the suggested changes, to be mailed to contractors by the end of the week. Barney Sheffield seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to instruct the General Manager to write and send a letter of support for the cell tower proposal. Allan Deehr seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to approve the $2,100 change order submitted by Apply-A-Line to include 1.8 miles of striping on Paradise Drive in their contract. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to adopt the resolution: Whereas payments are received from owners with delinquent road assessments without directing application of the payment to unpaid road assessments for a specific year or payment of accrued interest; and Whereas the Hawaiian Paradise Park Owners Association Board of Directors has determined that a uniform payment application policy should be instituted for uniform accounting purposes; Therefore be it resolved that all payments received from owners with delinquent assessments without specific direction for application of such payments, shall be applied to the most delinquent year's road assessments with accrued interest up to date of payment, and to each succeeding year thereafter to the extent of the payment; any remaining balance shall be applied to any lien fees. Ron Phillips seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to accept the Personnel Policies and Procedures as corrected. Ron Phillips seconded; the motion passed unanimously.</p> <p>Barney Sheffield moved to authorize the Roads Manager to investigate the cost of reflective glass beads and reflective paint for striping the edges of the roads and to report these figures to President Annin. Allan Deehr seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 6-14-06</b></p> <p>Approval of Minutes: Allan Deehr moved to approve the minutes of the meeting of May 10, 2006, as presented. Walter Moe seconded; the motion passed unanimously.</p> <p>Allan Deehr moved to correct the minutes of February 8, 2006, to include the sentence: &quot;Bobbi Stutsman, General Manager, was also present.&quot; Ron Phillips seconded; the motion passed unanimously.</p> <p>Walter Moe moved to approve the Treasurer's Report as presented. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Allan moved that the Board hold a special meeting to consider the roadside mowing bids. Walter Moe seconded; the motion passed unanimously.<br> <br> Ron Phillips moved to accept the loan proposal with the clarification of covenant 4) &quot;except any loan to pay off any obligation to Hawaii National Bank,&quot; and that HPPOA accounts <span class=GramE>be</span> moved to Hawaii National Bank on the condition that the assignment of the stream of income becomes effective only upon the first default. Barney Sheffield seconded. Ron Phillips, Allan Deehr, Barney Sheffield, Lloyd Cabral, and Bill Carlson voted for. [Walter Moe abstained because of his involvement with GMAC.] The motion passed.</p> <p>Ron Phillips moved to appoint a Discretionary Funds Committee consisting of Ron Phillips, Lloyd Cabral, and Bobbie Alicen. Allan Deehr seconded, and the motion passed unanimously.</p> <p>Allan Deehr moved to authorize the General Manager to pay two invoices for a temporary grader operator tomorrow. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Civil Defense Evacuation Committee: Lloyd Cabral moved to allocate $300 to the Civil Defense Committee for printing costs. Ron Phillips seconded; the motion passed unanimously.</p> <p>Treasurer's Consultation Request: Barney Sheffield moved to request that the current Treasurer consult with the General Manager and the new Treasurer, without compensation, after his term ends June 30. Lloyd Cabral seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 6-21-06 Special meeting</b></p> <p>Allan Deehr moved that only those bids that were sealed as directed in the bid specifications be considered by the Board. Bill Carlson seconded; the motion passed unanimously.</p> <p>Allan Deehr moved that any re-bid on the roadside mowing proposal with additional requirements as determined necessary be limited to the four entities which submitted sealed bids on or about June 12. Walter Moe seconded.<br> Ron Phillips moved to amend the motion to include a bid deadline of July 10. Lloyd Cabral seconded; the motion passed unanimously.<br> The amended motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 6-29-06 Special Meeting</b></p> <p>&nbsp;</p> <p>Ron Phillips nominated Frank Annin for President. Ron Phillips moved that nominations cease; Bill Carlson seconded. Frank Annin was elected unanimously.</p> <p>Lloyd Cabral nominated Ron Phillips for Vice President. Les Pedersen moved that nominations cease; Bill Carlson seconded. Ron Phillips was elected unanimously.</p> <p>Bill Carlson nominated Lloyd Cabral for Secretary. Ron Phillips moved that nominations cease; Bill Carlson seconded. Lloyd Cabral was elected unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 7-12-06</b></p> <p>Lucas Clebsch moved that the Board appoint Alan Medeiros to represent District 2, Walter Moe to represent District 3, and Paulette Smith to represent District 4 on the Board of Directors. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Approval of Minutes: Walter Moe moved to approve the minutes of the June 14, 2006, meeting of the Board of Directors as written. Lloyd Cabral seconded, and the motion passed unanimously.</p> <p>Walter Moe moved to accept the interim Treasurer's report; Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Lucas Clebsch nominated Paulette Smith for Treasurer.<br> Lloyd Cabral moved that nominations be closed; Walter Moe seconded. The motion passed unanimously.</p> <p>Walter Moe moved to retain Dolan, Silva and Associates, Certified Public Accountants, including the $1500 retainer. Les Pedersen seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <b>Motions Log 8-9-06</b></p> <p>&nbsp;</p> <p>Approval of Minutes: Walter Moe moved to approve the minutes of the June 21, 2006, special meeting of the Board as written. Lloyd Cabral seconded; the motion passed unanimously.<br> <br> Ron Phillips moved to approve the minutes of the June 29, 2006, special meeting of the Board as written. Walter Moe seconded, and the motion passed unanimously.<br> <br> Walter Moe moved to approve the minutes of the July 12, 2006, meeting of the Board of Directors as written; Ron Phillips seconded. The motion passed unanimously.</p> <p>Walter Moe moved to approve the Treasurer's Report; Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Ron Phillips moved to request $5600 in discretionary funds to fund a pilot program for traffic enforcement within Paradise Park; Lucas Clebsch seconded. The motion passed unanimously.</p> <p>Ron Phillips moved to request $3000 in discretionary funds for Neighborhood Watch. Lucas Clebsch seconded, and the motion passed unanimously.</p> <p>Ron Phillips moved to accept the Emergency Notification and Evacuation Team's request for $1600 in discretionary funds to purchase megaphones and radios. Lucas Clebsch seconded.</p> <p>Les Pedersen moved to amend the motion to increase the requested amount to $2500. Lucas Clebsch seconded; the amendment passed unanimously.<br> The motion as amended passed unanimously.</p> <p>Ron Phillips moved to approve the Park Development Committee's request for $5000 in discretionary funds for seed money for a park. Walter Moe seconded; the motion passed unanimously.</p> <p>Walter Moe moved to approve the Paving Committee's mission statement:<br> &quot;Our mission is to make recommendations to the Board for road paving priorities and procedures. The following principles were agreed upon by the committee.<br> E. Road maintenance funds should be spent to provide maximum benefit for all members.<br> F. The interests of the members are best served by paving as many roads as possible as quickly as possible.<br> G. Except for in cases where there are unique drainage problems, roads degrade fastest the more axle loads travel them.<br> H. The roads with the most axle loads should be improved (paved) first to reduce maintenance required on those roads, thereby increasing resources to maintain unpaved roads until they may also be paved.&quot;<br> Bill Carlson seconded the motion, which passed unanimously.</p> <p>&nbsp;</p> <p>Walter Moe moved to approve $3000 to purchase traffic counting devices; Bill Carlson seconded.<br> Lucas moved to amend the motion to authorize the committee to spend up to $6000. Les seconded; the amendment passed unanimously.<br> The motion as amended passed unanimously.</p> <p>Les Pedersen moved to award a two-year mowing contract to Ryan K, Inc. for $127,881, including tax, with a 5% increase at the beginning of the next fiscal year; in addition, that Suzanne be authorized to negotiate with Ryan whether weed-whacking or use of the sidearm mower is more cost-effective on the corners. Alan Medeiros seconded. The vote was tied with Paulette Smith, Lloyd Cabral, Alan Medeiros and Bill Carlson voting for and Ron Phillips, Lucas Clebsch, Les Pedersen and Walter Moe voting against. Frank Annin voted for; the motion passed.</p> <p>Walter moved to approve a special general membership meeting October 29 to consider the three proposed Bylaws amendments. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to appoint Paulette Smith, Allan Deehr and Les Pedersen to the Finance Committee. Walter Moe seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to pay a claim for $3400; Lucas Clebsch seconded. The vote was tied, with Les Pedersen, Lucas Clebsch, Alan Medeiros and Lloyd Cabral voting for and Ron Phillips, Paulette Smith, Walter Moe and Bill Carlson voting against. Frank Annin voted for; the motion passed.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 8-25-06</b></p> <p>Walter Moe moved to object strongly to the adoption of the proposed amendment to the County Zoning Code and to send a letter voicing this objection to the Planning Commission, the Planning Director, the County Council, the Mayor, department heads, legislators and the Governor and Lieutenant Governor of the State. Ron Phillips seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 9-20-06</b></p> <p>Les Pedersen moved to hold a special general membership meeting on October 29.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to allocate $1277 to the Park Committee to fund a Park Awareness Day. Paulette Smith seconded. Lloyd Cabral, Paulette Smith, Les Pedersen, Walter Moe and Bill Carlson voted for; Ron Phillips abstained.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <p><b>Motions Log 10-11-06</b></p> <p>Approval of Minutes: Walter Moe moved to approve the minutes of the Board of Directors meeting of August 9, 2006, including Les Pedersen's corrections. Ron Phillips seconded; the motion passed unanimously.<br> Les Pedersen moved to approve the minutes of the August 25 special meeting of the Board as written; Alan Medeiros seconded. The motion passed unanimously.</p> <p>Walter Moe moved to approve the Treasurer's Report as written; Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Lloyd Cabral moved to accept Paulette Smith's resignation. Walter Moe seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to appoint Ron Phillips to the Finance Committee; Alan Medeiros seconded. The motion passed unanimously.</p> <p>Walter Moe moved to authorize the General Manager to develop a plan and cost estimate for upgrading the commercial kitchen; Lloyd Cabral seconded. The motion passed.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 11-8-06</b></p> <p>Walter Moe moved to appoint JoAnne Backman to the Board of Directors; Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Walter Moe moved to elect JoAnne Backman as Treasurer. Bill Carlson seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to appoint Treasurer Backman to the Finance Committee. Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Approval of Minutes: Ron Phillips moved to approve the minutes of the special meeting of the Board of Directors of September 20, 2006, as written. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Walter Moe moved to approve the minutes of the Board of Directors meeting of October 11, 2006, as written; Lloyd Cabral seconded. The motion passed unanimously.</p> <p>Ron Phillips moved to approve the Treasurer's Report as presented; Luke Clebsch seconded. The motion passed unanimously.</p> <p>Walter Moe moved to call a special meeting of the Board of Directors for Wednesday, November 15, from 5 to 7 p.m. for the purpose of discussing the loan proposal. Ron Phillips seconded; the motion passed unanimously.<br> <br> Les Pedersen moved to authorize the General Manager to approve items 1, 2, and 3 of Apply-A-Line's striping proposal to paint a double yellow center stripe on the main roads and white side stripes on the widened portions of the main roads, as long as the materials and application meet County of Hawaii specifications. Luke Clebsch seconded; the motion passed unanimously.</p> <p>Walter Moe moved to increase the Association's road fees by 10% for the upcoming fiscal year. Les Pedersen seconded; the motion passed unanimously.</p> <p>Walter Moe moved to authorize the General Manager to pay the amount billed by Yamada &amp; Sons for basecourse used on Paradise Dr. Ron Phillips seconded; the motion passed unanimously. (Les Pedersen recused himself.)</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 11-15-06 Special Meeting</b></p> <p>Ron Phillips moved that once the paving specifications and the funding mechanism are determined, a ballot be sent by special mailing to all property owners stating the pros and cons and asking whether they want the roads paved or not. Walter Moe seconded the motion. The motion passed unanimously.</p> <p>Les Pedersen moved to request $13.5 million from USDA Rural Development for the paving project. Luke Clebsch seconded. Ron Phillips, Lloyd Cabral, JoAnne Backman, Bill Carlson, Luke Clebsch, Walter Moe and Les Pedersen voted for; Alan Medeiros voted against. The motion passed.</p> <p>Les Pedersen moved to continue to pursue the bond issue for $12 million. Ron Phillips seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to pursue $12 million funding for paving in six $2 million increments, the first two from Hawaii National Bank and the remaining eight through USDA rural development. Ron Phillips seconded; the motion was defeated unanimously.</p> <div class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=left> </span></div> <h3><span style='font-size:12.0pt;mso-fareast-font-family:"Times New Roman"'>Motions Log 12-13-06</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Approval of Minutes:&nbsp; Lloyd Cabral moved to approve the minutes of November 8, 2006, as corrected.&nbsp; JoAnne Backman seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the minutes of the special meeting of November 15, 2006, as written.&nbsp; Alan Medeiros seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the Treasurer's report as presented; Bill Carlson seconded.&nbsp; The motion passed unanimously.</p> <p>Lloyd Cabral moved to rescind the motion of February 8, 2006, to single stripe the main roads.&nbsp; Bill Carlson seconded; the motion passed unanimously.</p> <p>Alan Medeiros moved to accept Apply-A-Line's bid proposal of $11,510.40 for a single yellow stripe on the narrow sections of Maku`u, Paradise and Kaloli and a double yellow stripe on the lower section of Shower Drive.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>JoAnne Backman moved to rescind the November 15 motion:&nbsp; &quot;Ron Phillips moved that once the paving specifications and the funding mechanism are determined, a ballot be sent by special mailing to all property owners stating the pros and cons and asking whether they want the roads paved or not.&quot;&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to approve sending a paving referendum to the lot owners.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the referendum and consulting agreement with Scott Marlin; JoAnne Backman seconded.&nbsp; The motion passed unanimously.</p> <p>Ron Phillips moved to reconsider the motion of November 15:&nbsp; &quot;Les Pedersen moved to pursue $12 million funding for paving in six $2 million increments, the first two from Hawaii National Bank and the remaining eight through USDA rural development.&nbsp; Ron Phillips seconded; the motion was defeated unanimously.&quot;&nbsp; The motion died for lack of a second.</p> <p>Ron Phillips moved that the General Manager write a letter of support for Lloyd Cabral's negotiations with T-Mobile concerning locating a telecommunications site on his property; Alan Medeiros seconded.&nbsp; The motion passed unanimously.</p> <p>Lloyd Cabral moved to accept Walter Moe's resignation from the Board of Directors; Bill Carlson seconded.&nbsp; Alan Medeiros, JoAnne Backman, Bill Carlson and Lloyd Cabral voted for; Ron Phillips abstained.&nbsp;</p> <p>JoAnne Backman moved to appoint Robin Wright to fill the vacancy in District 3; Lloyd Cabral seconded.&nbsp; The motion passed unanimously.&nbsp;</p> <p>Ron Phillips moved to hire a civil engineer for a 90-day contract to write the paving specifications and prepare a request for proposal.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>Alan Medeiros moved to give Donna White and all other willing <span class=GramE>volunteers</span> permission to remove signs from the HELCO poles in Paradise Park.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log 1-10-07&nbsp;</strong></p> <p>Approval of Minutes:&nbsp; Lloyd Cabral moved to approve the minutes of December 13, 2006, as written.&nbsp; Bill Carlson seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to rescind the December 13 motion to hire a civil engineer.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>Luke moved to authorize Suzanne to direct Yamada &amp; Sons to repair the drywell on 30th.&nbsp; Ron Phillips seconded; the motion passed unanimously.&nbsp;</p> <p>Ron Phillips moved to increase the transfer fees to $200.&nbsp; JoAnne seconded; the motion passed unanimously.&nbsp;</p> <p>Lloyd Cabral moved to appoint Robin Wright Human Resources Committee chair.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>JoAnne Backman moved to develop an emergency contact list, to be submitted to the Police and Fire Departments and to Civil Defense and other appropriate agencies.&nbsp; Les Pedersen asked for a friendly amendment instructing the General Manager to develop the list.&nbsp; Luke Clebsch seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <p><b>Motions Log 2-21-07 Special Meeting</b></p> <p>Luke Clebsch moved to postpone entertaining the bids for 12th and Maku`u until a bid from Yamada and Sons is received; Lloyd Cabral seconded. JoAnne Backman requested a friendly amendment to call a special meeting within one week to review the bids. The motion as amended passed unanimously. (Les Pedersen recused himself.)</p> <p>Luke Clebsch moved to postpone consideration of bids for drywells on 30th Street, 33rd, and Paradise Ala Kai until next week. Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to defer approval of the paving specifications draft until the next regular Board meeting in March. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to request the Paving Committee to continue working on the paving specifications draft. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Luke Clebsch moved to commence the traffic counter deployment plan under the supervision of Frank Annin. JoAnne Backman seconded; the motion passed unanimously.</p> <p>Luke Clebsch moved to adopt the Road Maintenance Paving Borrowing Resolution:<br> Whereas, the Hawaiian Paradise Park Owners Association Board of Directors on February 21, 2007 determined that the most efficient and cost effective road maintenance plan for Hawaiian Paradise Park is to commence an aggressive paving plan for all streets; and whereas, the Board of Directors also determined that the maximum indebtedness Hawaiian Paradise Park Owners Association can reasonably service at this time for a paving plan is $12 million, plus attendant costs; therefore be it resolved that:<br> 1) Piper Jaffray's insured and rated bond issue proposal, dated February 8, 2007, with the repayment of interest-only option for the initial three years, is accepted.<br> 2) The officers of Hawaiian Paradise Park Association are authorized to execute and deliver all documentation necessary to secure the issuance of insured and rated bonds in accordance with the accepted Piper Jaffray proposal.<br> Lloyd Cabral seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><b><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></b></div> <p class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'><o:p>&nbsp;</o:p></span></p> <p><b>Motions Log 2-28-07 Special Meeting</b></p> <p>&nbsp;</p> <p>Ron Phillips moved to accept Jonathan Santiago's proposal PR116 to install a vertical drain at 33rd and Maku`u. Robin Wright seconded.<br> Les Pedersen proposed a friendly amendment to require the contractor to line the drain with filter fabric beneath a minimum of six inches of drain rock for an additional cost not to exceed $500. Ron Phillips seconded the amendment, which passed unanimously.<br> The motion as amended passed unanimously.</p> <p>Ron Phillips moved to accept Jonathan Santiago's bid proposal PR117 to install a vertical drain at Paradise Drive and Paradise Ala Kai; Lloyd Cabral seconded.<br> Les Pedersen proposed a friendly amendment to require the contractor to line the trench with filter fabric beneath a minimum of six inches of drain rock for an additional cost not to exceed $500. JoAnne Backman seconded the amendment, which passed unanimously.<br> The motion as amended passed unanimously.</p> <p>Ron Phillips moved to accept Yamada &amp; Sons' proposal for three drywells plus culverts on 12th and Maku`u. Lloyd Cabral seconded. The motion passed unanimously, with Les Pedersen recusing <span class=GramE>himself</span>.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal align=center style='margin-bottom:12.0pt;text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'><o:p>&nbsp;</o:p></span></p> <p><b>Motions Log 3-14-07</b></p> <p>Approval of Minutes: Ron Phillips moved to approve the minutes of January 10, 2007, as written. Bill Carlson seconded; the motion passed unanimously.<br> <br> Lloyd Cabral moved that the minutes of the special meeting of February 21, 2007, be approved as corrected. JoAnne Backman seconded; the motion passed unanimously.<br> <br> Lloyd Cabral moved to approve the minutes of the special meeting of February 28, 2007, as corrected. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to accept the Treasurer's Report as presented. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to accept the codes, covenants and restrictions for school use on HPPOA properties. Bill Carlson seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to accept the resignations of the Chair and the current School Site Committee. JoAnne Backman seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to appoint Alan Medeiros chair of the Waterline Committee; JoAnne Backman seconded. The motion passed unanimously.</p> <p>JoAnne Backman moved to accept the proposed position description format. Bill Carlson seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to refuse the request of Hamilton Cole for reimbursement of a repair bill. Alan Medeiros seconded; the motion passed unanimously.</p> <p>Les Pedersen moved that the Board<span class=GramE>:</span><br> 1) express the Board's sincere appreciation to the Parks Committee for their work.<br> 2) <span class=GramE>adopt</span> the committee's preliminary site plan as the express intent of the Board to pursue with the County of Hawaii.<br> 3) <span class=GramE>designate</span> and appoint a park property committee to investigate the most advantageous means and negotiate with the County to the purpose of deeding one HPPOA 20-acre parcel to the County of Hawaii to put into effect the park preliminary site plan.<br> 4) Members of the committee shall be appointed at a later date.<br> 5) All actions performed by the committee on behalf of HPPOA shall be performed under the active guidance and approval of the Board of Directors.<br> Lloyd Cabral seconded the motion. JoAnne Backman introduced a friendly amendment that the members of the committee be appointed at the next Board meeting. The amendment was accepted, and the motion as amended passed unanimously.</p> <p>Ron Phillips moved to ask the owner to remove a crane from the HPPOA property. Lloyd Cabral seconded; the motion passed unanimously, with Les Pedersen recusing <span class=GramE>himself</span>.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 4-11-07</b></p> <p>Approval of Minutes:&nbsp; Bill Carlson moved to approve the Board minutes of March 14, 2007, as corrected; Alan Medeiros seconded.&nbsp; The motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the Treasurer s Report as presented; Bill Carlson seconded.&nbsp; The motion passed unanimously.</p> <p>Alan Medeiros moved to allow Apply-A-Line to finish striping the roads.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>JoAnne Backman moved to rescind the following motions:&nbsp; February 8, 2006 to allow the attorney to change the deeds on six 20-acre parcels; March 8, 2006 to request the attorney to petition Hawaii State Land Court to change restrictive covenants on HPPOA s deeds; March 8, 2006 to dig a 25- to 30-foot hole 12 inches in diameter on the easement at 12th and Maku`u for flood control; April 12, 2006 to defer action on the motion to remove covenants and deed restrictions on Association property; April 12, 2006 to put the question of removing covenants and deed restrictions to a membership vote; and April 12, 2006 to fund airplane tickets to Oahu for Barbara Kahn-Langer and Bobbie Alicen to meet with Mrs. Watamull.&nbsp; Robin Wright seconded the motion.&nbsp; JoAnne Backman, Robin Wright, Lloyd Cabral, Bill Carlson and Alan Medeiros voted for; Ron Phillips voted against; the motion passed.</p> <p>Ron Phillips moved to appoint Lloyd Cabral, Carole Mullins, John Hanor, and Kaniu Stocksdale to the Parks Committee.&nbsp; JoAnne Backman seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to accept the 2007-2008 Roads Budget as presented; Alan Medeiros seconded.&nbsp; The motion passed unanimously.</p> <p>Lloyd Cabral moved to accept the 2007-2008 Non-Roads <span class=GramE>budget</span> as presented.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to provide the Emergency Notification and Evacuation Team with $840 for equipment.&nbsp;&nbsp; Alan Medeiros seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to disapprove the 35th Anniversary Committee s request for $5000 in seed money.&nbsp; Lloyd Cabral seconded.</p> <p>Ron Phillips called the question to end debate; this passed unanimously.&nbsp; The motion also passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 4-18-07</b></p> <p>JoAnne Backman moved to purchase a 3-compartment sink, two stainless steel work tables, a 2-compartment handwashing sink, 2 faucets, 4 stainless steel baffle filters for the hood, and painting supplies for the certified kitchen, after comparing for comparable grades of stainless steel, in an amount not to exceed $2500.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to accept All Service Hawaii s original bids dated February 6, 2007, without filter fabric or additional drain rock.&nbsp; Alan Medeiros seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to set the waterline application fee at $500 $250 for administrative costs and $250 for the waterline fund.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the Waterline Policy specifications as amended, with the final document and permit form to be available for review at the May Board meeting.&nbsp; Ron Phillips seconded the motion, which passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log 5-8-07</strong></p> <p><strong>&nbsp;</strong></p> <p>Lloyd Cabral moved to adopt the resolution:&nbsp; Whereas, the Hawaiian Paradise Park Owners Association is a nonprofit corporation duly organized and existing under the laws of the State of Hawaii; and whereas under its Articles of Incorporation and Bylaws, the Association is responsible for, among other things, the maintenance of the system of roads within the subdivision known as Hawaiian Paradise Park; and whereas the Association has undertaken as a project (the Project) a road maintenance paving program for all unpaved crossroads and a repaving program for portions of arterial roads within the subdivision; and whereas the Association has been considering plans for the issuance of its Homeowners Assessment Revenue Bonds, Series 2007 (the Bonds) for the purpose of funding the costs of the project, including related costs of issuing the bonds and funding a debt service reserve fund to secure the bonds; and whereas the proposed plans for the issuance of the bonds have been presented at this meeting, together with the principal financing documents for the issuance of the bonds, consisting of a) the Trust Indenture to be entered into by the Association and Union Bank of California, N.A., as trustee, b) the Deposit Account Control Agreement to be entered into by the Association, First Hawaiian Bank, as depository, and the Trustee, c) the Preliminary Private Placement Memorandum of the Association, and d) the Bond Placement Agreement to be entered into by the Association and Piper Jaffray &amp; Co. as placement agent; and whereas, upon consideration of such plans and financing documents, the Board of Directors of the Association intends hereby to approve the issuance of the bonds and to authorize the taking of all further actions which may be necessary or desirable in connection with such issuance; now therefore be it resolved by the Board of Directors of the Association as follows:</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 1.</span>&nbsp; <span class=GramE>Approval of Bond Issue.</span>&nbsp; Subject to the terms and conditions specified herein, the Board of Directors hereby approves the issuance of the Bonds for the purpose of funding the costs of the Project, including related costs of issuing the Bonds and funding a debt service reserve fund to secure the Bonds.&nbsp; The President of the Association, or the vice President in the absence of the President, is hereby authorized to determine the final terms of the Bonds, such approval to be conclusively evidenced by the execution and delivery of the Financing Documents as hereinafter authorized; provided that:&nbsp; a) the aggregate principal amount of the Bonds shall not exceed $16,000,000; b) the interest rate or rates on the Bonds shall not exceed 8% per annum; and c) the Bonds shall be amortized over a term to final maturity not to exceed 30 years.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 2.</span>&nbsp; <span class=GramE>Placement of Bonds.</span>&nbsp; The forms of the Preliminary Placement Memorandum and Placement Agreement presented at this meeting are hereby approved.&nbsp; The President of the Association, or the Vice President in the absence of the President, is hereby authorized to execute and deliver the Placement Agreement in substantially the form presented and approved at this meeting, and a final Private Placement memorandum is substantially the form of the Preliminary Placement Memorandum presented and approved at this meeting, each with such changes as the officer executing the same may approve, such approval to be conclusively evidenced by the execution and delivery thereof.&nbsp; The Placement Agent is hereby authorized to proceed with a private placement of the bonds as set forth in the Placement Agreement and to circulate the Preliminary Placement Memorandum and Final Placement Memorandum to potential investors in connection with such placement.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 3.</span>&nbsp; <span class=GramE>Approval of Bond Indenture and Depository Account Agreement.</span>&nbsp; The forms of the Indenture, including the form of Bond attached thereto, and Depository Account Agreement presented at this meeting <span class=GramE>are</span> hereby approved.&nbsp; The President of the Association, or the Vice President in the absence of the President, is hereby authorized to execute and deliver the Indenture, the Bonds and the Depository Account Agreement, each in substantially the form presented and approved as aforesaid, with such changes as the officer executing the same may approve, such approval to be conclusively evidenced by the execution and delivery thereof.&nbsp; The Secretary of the Association, or the Treasurer in the absence of the Secretary, is hereby authorized to affix and attest the corporate seal of the Association to the Bonds so executed and delivered by the President or Vice President.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 4.</span>&nbsp; <span class=GramE>Bond Insurance.</span>&nbsp; The President of the Association, or the Vice President in the absence of the President, is hereby authorized to solicit one or more proposals for the issuance of a bond insurance policy and/or debt service reserve fund credit facility and to accept a proposal for the issuance of such a credit facility or facilities upon such terms as such officer deems beneficial to the Association upon consultation with the Association s financial advisor.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 5.</span>&nbsp; <span class=GramE>Other Matters.</span>&nbsp; It is the intent and understanding of the Board of Directors that this Resolution shall constitute full authorization for the Association to consummate the issuance of the Bonds and to bind itself to the duties and obligations imposed by the financing documents, all without the need for any further action by the Board of Directors, provided that all applicable terms and conditions specified herein have been satisfied. Without limiting the generality of the foregoing, it is expressly intended and understood that:</p> <p>a)&nbsp;&nbsp;&nbsp; The foregoing approvals of the financing document shall extend and apply to the consummation of the transactions contemplated thereby and the performance and observance of the Association s covenants and agreements thereunder.</p> <p>b)&nbsp;&nbsp;&nbsp; The officers of the Association are hereby authorized to execute and deliver such other documents and to take such other actions as they deem to be reasonably necessary or appropriate in order to effectuate the intent of this Resolution.</p> <p>c)&nbsp;&nbsp;&nbsp;&nbsp; Any and all actions heretofore taken by the officers of the Association in connection with the proposed issuance of the Bonds, including without limitation the prior execution and delivery of any documents relating thereto, are hereby ratified, approved and confirmed as the proper and binding actions of the Association.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 6.</span>&nbsp; <span class=GramE>Effective Date; Repealer.</span>&nbsp; This Resolution shall take effect immediately upon its adoption.&nbsp; All prior resolutions, or portions thereof, inconcsistent herewith are herby repealed.</p> <p>Les Pedersen seconded the motion, which passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions <span class=GramE>Log &nbsp;5</span>-9-07</b></p> <p><b>&nbsp;</b></p> <p>Approval of Minutes:&nbsp; JoAnne Backman moved to approve the minutes of April 11, 2007.&nbsp; Bill Carlson seconded; the motion passed unanimously.</p> <p>Robin Wright moved to approve the minutes of the special Board meeting of April 18, 2007, as corrected.&nbsp; JoAnne Backman seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to approve the Treasurer s Report; Lloyd Cabral seconded.&nbsp; The motion passed unanimously.</p> <p>Les Pedersen moved to approve a waterline easement request for Paradise Dr. and 22nd.&nbsp;&nbsp; Alan Medeiros seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to approve a waterline easement request for 27th and Paradise Dr., with the condition that the <span class=GramE>line connect</span> to the stub-out without cutting the pavement.&nbsp; JoAnne seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to defer a decision on the waterline policy specifications.&nbsp; Bill Carlson seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to contact Ted Hong to draft a letter to Apply-A-Line and take whatever legal action Hong recommends.&nbsp; Les seconded; the motion passed unanimously.&nbsp;</p> <p>Les Pedersen moved to adopt Lloyd Cabral s letter asking that a special permit for an automotive business be denied, stating that the Association opposes all businesses not run by lot owners or requiring more than one employee and/or vehicles weighing over 10,000 pounds, except for businesses specifically allowed by the HPPOA Master Plan.&nbsp; He also moved to send a similar letter to Chris Yuen informing him of the Association s policy and asking to be notified of all special use permit applications within Hawaiian Paradise Park.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to allow ENET to hold a bake sale preceding and following the June membership meeting.&nbsp; Bill Carlson seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to remove James Lee from the Centennial Committee and ask Michelle Higgins to chair the committee.&nbsp; Further, that all marketing efforts outside the Park be discontinued, and all future marketing efforts be directed at HPP lot owners only and approved by the HPPOA office.&nbsp; Bill Carlson seconded the motion, which passed unanimously.&nbsp;</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 5-30-07</b></p> <p><b>&nbsp;</b></p> <p>Les Pedersen moved to approve the resolution:&nbsp; Whereas by resolution duly adopted on May 8, 2007 (the Existing Resolution), the Board of Directors of the Hawaiian Paradise Park Owners Association authorized the issuance of up to $16,000,000 of Homeowners Assessment Revenue Bonds, Series 2007 to fund a road paving and repaving project for the Hawaiian Paradise Park Subdivision; and whereas the Board has determined to authorize certain further actions pertaining to the issuance of the Bonds as hereinafter set forth, be it resolved by the Board of Directors of the Association as follows:</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 1.</span>&nbsp; <span class=GramE>Further Authorization Regarding Bonds.</span>&nbsp; The issuance of the Bonds without credit enhancement is hereby expressly authorized.&nbsp; However, in the event that credit enhancement (whether in the form of a bond insurance policy, letter of credit or other credit facility) becomes available on a timely basis, the President of the Association, or the Vice President in the absence of the President, is hereby authorized to accept a proposal for the issuance of such credit enhancement upon such terms as such officer deems to be appropriate upon consultation with the Association s financial advisor.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 2.</span>&nbsp; <span class=GramE>Investment Advisor.</span>&nbsp; The Board hereby approves the appointment of Wilmington Trust Company as investment advisor with respect to the funds held under the Indenture (as defined in the Existing Resolution) and other moneys of the Association.&nbsp; The President of the Association, or the Vice President in the absence of the President, is hereby authorized to execute and deliver such documents pertaining to the appointment of the investment advisor upon such terms as such officer deems to be appropriate upon consultation with the Association s financial advisor.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 3.</span>&nbsp; <span class=GramE>Concerning the Existing Resolution.</span> Except as expressly modified or supplemented herby, the Existing Resolution, including all approvals and authorizations thereunder, shall remain in full force and effect.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <span class=GramE>Section 4.</span>&nbsp; <span class=GramE>Effective Date.</span>&nbsp; This Resolution shall take effect immediately upon its adoption.</p> <p>Lloyd Cabral seconded the motion, which passed unanimously.</p> <p>Ron Phillips moved to allow an unrestricted fund balance policy and investment policy. &nbsp;Alan Medeiros seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to invite elected officials, including Senator Kokobun, Representative Hanohano, Mayor Kim and Councilwoman Naeole, to all HPPOA General Membership meetings.&nbsp; Ron Phillips seconded; the motion passed unanimously.&nbsp;</p> <p>JoAnne Backman moved that:</p> <p>1.&nbsp;&nbsp;&nbsp;&nbsp; The HPPOA Committee Guidelines (Draft 5, dated May 30, 2007) be adopted and implemented by the Association.</p> <p>2.&nbsp;&nbsp;&nbsp;&nbsp; The General Manager <span class=GramE>be</span> assigned the task of distributing the Committee Guidelines to all current committee Chairs advising them that the guidelines are to be implemented immediately.</p> <p>3.&nbsp;&nbsp;&nbsp;&nbsp; As new committees are formed, the General Manager shall have the responsibility of issuing the HPPOA Committee Guidelines to new committee Chairs.</p> <p>Robin Wright seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 6-13-07</b></p> <p align=center style='text-align:center'><b>&nbsp;</b></p> <p>Lloyd Cabral moved to approve the Treasurer s Report as presented; Alan Medeiros seconded.&nbsp; The motion passed unanimously.</p> <p>JoAnne Backman moved to adopt the resolution:&nbsp; Whereas, the amended and restated Bylaws of the Hawaiian Paradise Park Owners Association direct that the Board of Directors annually determine an amount of compensation payable to the Association General Fund for use of non-road assets; and whereas, the Bylaws restrict the annual amount of compensation to an amount not to exceed five percent of road maintenance funds collected in any given year; therefore, be it resolved that:</p> <p>1)&nbsp;&nbsp;&nbsp; The Board of Directors, having adopted a Non-Roads Budget for the fiscal year 2007-2008, determine a need to set the annual compensation to the General Fund at 3% of the 2007 assessed road maintenance fees collected prior to the close of the current fiscal year; and</p> <p>2)&nbsp;&nbsp;&nbsp; No interest or lien fee collected on delinquent accounts shall be deemed part of the 3% payment authorized by this resolution.</p> <p>Ron Phillips seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to accept the Community Festival proposal as presented and fund a $2500 operating budget as requested.&nbsp; Bill Carlson seconded; the motion passed unanimously.</p> <p>Les Pedersen moved to instruct the General Manager to write a letter to the Department of Water Supply approving a lot owner s application for a waterline agreement.&nbsp; Bill Carlson seconded; the motion passed unanimously.&nbsp;&nbsp;</p> <p>Les Pedersen moved to terminate the contract with Apply-A-Line, effective immediately.&nbsp; Luke Clebsch seconded; the motion passed unanimously.</p> <p>JoAnne Backman moved to direct the General Manager to write a response to Tatar s letter.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 6-24-07</b></p> <p>Frank Annin nominated JoAnne Backman for President; she was elected unanimously.</p> <p>Ron Phillips nominated Frank Annin for Vice President; he was elected unanimously.</p> <p>Ron Phillips nominated Lloyd Cabral for Secretary; he was elected unanimously.</p> <p>Frank Annin nominated Ron Phillips for Treasurer; he was elected unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log 7-11-07</b></p> <p align=center style='text-align:center'>&nbsp;</p> <p>Approval of Minutes:&nbsp; Lloyd Cabral moved to approve the minutes of the special Board meeting of May 8, 2007, as written.&nbsp; Frank Annin seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the minutes of the special Board meeting of May 30, 2007, as written.&nbsp; Frank Annin seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to approve the minutes of the June 13, 2007, as corrected.&nbsp; Frank Annin seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve the minutes of the Board meeting of June 24, 2007.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve the Treasurer s Report as presented.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve the Waterline Easement as corrected to include the pipe cushion and backfill and inspection checklist.&nbsp; Dale Watson seconded; the motion passed unanimously.&nbsp;</p> <p>Frank Annin moved to accept Allan Deehr s resignation from the Finance Committee.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>Frank Annin moved to appoint Ron Phillips, Allan Deehr, Vivienne Houghton, and June Conant to the Finance Committee.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Dale Watson moved that the current Paving Committee, consisting of Les Pederson, Lucas Clebsch and Lloyd Cabral, complete Phase I, determining the priority for paving and paving specifications.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to combine the Roads Policy Committee (approved at the general membership meeting) and the existing Traffic and Safety Committee into the Roads Traffic Safety and Policy Committee.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Dale Watson moved to appoint Barbara Kahn-Langer, Frank Annin, Robin Wright, Dennis Higgins and Ron Phillips to the Roads Traffic Safety and Policy Committee.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to add Frank Annin and Dennis Higgins to the existing Paving Committee.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>Frank Annin moved to hire Ron Dolan to perform the annual audit.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>Dale Watson moved to approve funds for a tent deposit for the Community Festival.&nbsp; Lloyd Cabral seconded.&nbsp; Dale Watson, Lloyd Cabral, Frank Annin, and Vivienne Houghton voted yes; Ron Phillips abstained.&nbsp; The motion passed.&nbsp;</p> <p>Frank Annin moved to approve $500 from the Non-Roads Budget to hire off-duty police officers for traffic control at the Community Festival.&nbsp; Dale Watson seconded; the motion passed unanimously.</p> <p>Lloyd Cabral moved to submit a letter to Councilwoman Naeole requesting discretionary funds on behalf of the Emergency Notification and Evacuation Team.&nbsp; Frank Annin seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve $1550 from Parks Improvements of the Non-Roads Budget for printing and festival costs.&nbsp; Dale Watson seconded.&nbsp; Lloyd Cabral added a friendly amendment that the flier be approved by the Board liaison before printing.&nbsp; Dale Watson, Lloyd Cabral, Frank Annin, and Vivienne Houghton voted yes; Ron Phillips abstained.&nbsp; The motion passed.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><b>Motions Log August 8, 2007</b></p> <p>Approval of Minutes:&nbsp; Frank Annin moved to approve the minutes of the meeting of May 9, 2007, as written.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve the minutes of July 11, 2007, as written; Vivienne Houghton seconded.&nbsp; The motion passed unanimously.&nbsp;</p> <p>Dale Watson moved to approve the Treasurer s Report as presented.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>Ron Phillips moved to rescind the motion approved on June 13 to terminate Apply-A-Line s contract.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Dale Watson moved to identify what is needed for Apply-A-Line to satisfy the Association and ask if they will complete the contract at the original price.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.&nbsp;</p> <p>Ron Phillips moved to appoint Darrell Houghton to the Finance Committee.&nbsp; Dale Watson seconded; the motion passed unanimously.&nbsp;</p> <p>Frank Annin moved to accept the roads personnel position descriptions as presented and amended.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Robin Wright moved to schedule a special Board meeting August 15 or August 22 to determine the Association s short and long term goals and objectives, and any goals it wants to direct the General Manager to achieve by her next scheduled appraisal.&nbsp; Vivienne Houghton seconded.&nbsp; The motion failed unanimously.&nbsp;</p> <p>Robin Wright moved to direct the General Manager to propose her annual goals to the Board of Directors.&nbsp; Vivienne Houghton seconded.</p> <p>Lloyd Cabral offered a friendly amendment to propose the goals by the next Board meeting.&nbsp; Robin Wright, Dale Watson, Lloyd Cabral and Vivienne Houghton voted for the amendment; Bob Rainie, Ron Phillips and Frank Annin voted against.</p> <p>The motion as amended passed by a vote of 4 for and 3 against.</p> <p>Frank Annin moved to include a notice from the Vision Statement Task Force in the Conch.&nbsp; Dale Watson seconded.&nbsp; Frank Annin, Ron Phillips, Lloyd Cabral, Robin Wright, Vivienne Houghton and Dale Watson voted for; Bob Rainie voted no.&nbsp; The motion passed.&nbsp;</p> <p>Bob Rainie moved that the next Conch be limited to eight pages.&nbsp; Dale Watson seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to change the meeting date to the third Wednesday of each month, effective October 17.&nbsp; Frank Annin seconded; the motion passed unanimously.</p> <p>Bob Rainie moved that meetings begin at 6 p.m. effective October 17.&nbsp; Vivienne Houghton seconded.&nbsp; Bob Rainie, Vivienne Houghton, Frank Annin, Robin Wright and Dale Watson voted yes; Ron Phillips and Lloyd Cabral voted no.&nbsp; The motion passed.&nbsp;</p> <p>Ron Phillips moved to limit Board meetings to two hours, unless extended by a vote of the Directors.&nbsp; Bob Rainie seconded.&nbsp; Bob Rainie, Vivienne Houghton and Ron Phillips voted yes; Lloyd Cabral, Dale Watson, Frank Annin and Robin Wright voted no.&nbsp; The motion failed.&nbsp;</p> <p>Ron Phillips moved to allow the General Manager to be the single signatory on transactions for non-routine items up to $1500.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <p>Frank Annin moved to rescind the previous motion; Lloyd Cabral seconded.&nbsp; The motion passed unanimously.</p> <p>Ron Phillips moved to give the General Manager single signatory authority on all checks up to $1500.&nbsp; Lloyd Cabral seconded; the motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p style='mso-outline-level:4'><b>Motions Log 9-12-07</b><b><span style='font-size:13.5pt'><o:p></o:p></span></b></p> <p>Approval of Minutes:&nbsp; Ron Phillips moved to approve the minutes of the Board of Directors meeting of August 8, 2007.&nbsp; Frank Annin seconded; the motion was approved by consent.</p> <p>Robin Wright moved to approve the minutes of the special Board meeting of August 29, 2007, as corrected.&nbsp; Frank Annin seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to approve the Treasurer s report as presented.&nbsp; Frank Annin seconded; the motion was approved by consent.</p> <p>The General Manager s projects report was approved as presented by consent.</p> <p>The General Manager s daily operations report was approved by consent.</p> <p>Frank Annin moved to accept Lloyd Cabral s resignation and to send him a letter expressing regrets and thanking him for his service to the community.&nbsp; Robin Wright seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to accept Alan Medeiros resignation and to send him a letter of thanks for his service to the community.&nbsp; Dennis Higgins seconded; the motion passed unanimously.</p> <p>Election of Secretary:&nbsp; Frank Annin nominated Vivienne Houghton for secretary.&nbsp; She was elected unanimously.</p> <p>Dale Watson moved to allow the Roads Traffic Safety and Policy Committee to send a letter requesting tax information from Councilwoman Naeole.&nbsp; Vivienne Houghton seconded.&nbsp; Dale Watson, Vivienne Houghton, Dennis Higgins, Robin Wright and Frank Annin votes for; Ron Phillips voted against, and Bob Rainie and Joan Galante abstained.&nbsp; The motion passed.</p> <p>Dennis Higgins moved that the second request for information concerning funds budgeted for Hawaiian Paradise Park for police, fire, civil defense and other line items be sent at the discretion of the Roads Traffic Safety and Policy Committee;&nbsp; Frank Annin seconded.&nbsp; Dennis Higgins, Frank Annin, Ron Phillips and Dale Watson voted for; Joan Galante, Vivienne Houghton and Robin Wright voted against.&nbsp; Bob Rainie abstained.&nbsp; The motion passed.</p> <p>Frank Annin moved to approve the vision statement draft:</p> <p>We are a vibrant and growing community of owners with rights and responsibilities defined in Article III Objects and Purposes of our Corporation Bylaws and desires reflected in our Community Master Plan. </p> <p>·<span class=GramE>&nbsp; We</span> foster unity, harmony, communication and The Aloha Spirit amongst our members and neighbors</p> <p>·<span class=GramE>&nbsp; We</span> ensure legal and fiscal integrity in all our actions and policies with primary attention to roads and administrative operations with best use of association assets and resources</p> <p>·<span class=GramE>&nbsp; We</span> protect and preserve our '?ina and rural surroundings with sustainable land use, contained development and responsible stewardship</p> <p>·<span class=GramE>&nbsp; We</span> serve the needs and interests of our community through participation and cooperation of our membership, Board of Directors, dedicated staff, public service officials and the private sector</p> <p>Bob Rainie seconded; the motion passed unanimously.</p> <p>Frank Annin moved to accept the Human Resource Committee s proposed position descriptions for Administrative Associate and Accounts Associate.&nbsp; Vivienne Houghton seconded; the motion passed unanimously.</p> <p>Frank Annin moved to approve Ted Hong s attendance at the October 30 Park Committee meeting with County representatives.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>Dennis Higgins was appointed Paving Committee Chair by consent.</p> <p>Ron Phillips moved to dissolve the 35th Anniversary Committee; Vivienne Houghton seconded.&nbsp; The motion passed unanimously.</p> <p>Ron Phillips moved to table the decision on mobile vendors until the October meeting.&nbsp; Dale Watson seconded; the motion passed unanimously.</p> <p>Frank Annin moved to permit the ENET Committee to send letters to special needs person living in the tsunami inundation zone.&nbsp; Ron Phillips seconded; the motion passed unanimously.</p> <p>Ron Phillips moved to invite Jim Kauahikaua and Troy Kendrid to speak at the October membership meeting.&nbsp; Frank Annin seconded.</p> <p>Robin Wright offered a friendly amendment to limit the speakers to 30 minutes total for both.&nbsp; The motion as amended passed unanimously.</p> <p>Vivienne Houghton nominated Joan Galante to join the Finance Committee.&nbsp; She was approved unanimously.</p> <p>Dale Watson moved that special meetings of the Board be called only for agenda items of an emergency nature which would cause damage to the Association if not taken care of before a regular meeting.&nbsp; Bob Rainie seconded.&nbsp; Vivienne Houghton, Dennis Higgins, Joan Galante, Dale Watson and Bob Rainie voted for; Ron Phillips, Frank Annin, and Robin Wright voted against.&nbsp; The motion passed.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log 10-17-07</strong></p> <p>Approval of Minutes:&nbsp; The minutes of September 12, 2007, were approved as corrected by consent.</p> <p>The Treasurer s report was approved by consent.</p> <p>The General Manager s Day-to-Day operations Report dated 10-17-07 was approved by consent.</p> <p>The General Manager s Management Projects Report dated 10-17-07 was approved by consent.</p> <p>The Paving Committee report was approved by consent.</p> <p>The Parks Committee report was approved by consent.</p> <p>The Bus Stops Committee report was approved by consent.</p> <p>The Traffic Safety and Road Policy Committee report was approved by consent.</p> <p>Construction of smaller bus shelters was approved by general consent of the Board.</p> <p>Ron Phillips moved to approve the proposed agenda for the October 28 membership meeting.&nbsp; Vivienne Houghton seconded; the motion was approved by consent.</p> <p>The Vision Statement Committee report was approved by consent.</p> <p>Vivienne Houghton moved to adopt the resolution:</p> <h3><span style='font-size:12.0pt;mso-fareast-font-family:"Times New Roman"'> Whereas the 2007 Project Bond Trust Indenture entered into by Hawaiian Paradise Park Owners Association requires annual review of its foreclosure policy for collection of delinquent road maintenance assessments and accrued interest, and to enforce collection pursuant to such policy which currently authorizes commencement of foreclosure proceedings against lots with an indebtedness in excess of $2000; therefore be it resolved that the Treasurer of the Hawaiian Paradise Park Owners Association, in accordance with Article XI, Section 3 of the Association Bylaws, as amended June 12, 2004, is authorized to commence collection action against all properties with an outstanding balance in excess of $2000.00 for unpaid road assessments, interest, and liens.&nbsp; Those actions may include, but are not limited to attachment, execution on lien, foreclosure, and writ of possession. </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></h3> <p>Ron Phillips seconded.&nbsp; The motion was approved by consent.</p> <p>Dennis Higgins moved that the Board approve the Road Traffic Safety and Policy Committee s request to present a Bylaw amendment regarding driveways entering main thoroughfares in Hawaiian Paradise Park at a general membership meeting.&nbsp; Dale Watson seconded.</p> <p>Robin Wright suggested a friendly amendment that the membership be asked to form a Bylaw committee for that purpose.&nbsp; Ron suggested presenting the proposal at the February general membership meeting.&nbsp;&nbsp; Both amendments were accepted.</p> <p>The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log 11-21-07</strong><br> <br> <span class=GramE>The</span> minutes of October 17, 2007, were approved as corrected by consent of the Board.<br> <br> The financial report submitted by the General Manager was approved by consent.<br> <br> Ron Phillips moved to provide the agenda and supporting documents to the Board by noon on the Friday prior to Board meetings. Dale Watson seconded; the motion passed unanimously.<br> <br> Frank Annin moved to set next year s road maintenance fees at $179.00. Dale Watson seconded; the motion passed unanimously.<br> <br> Bob Rainie moved for a vote of censure of JoAnne Backman for spending money [consulting Ted Hong] without Board approval; Dale Watson seconded. Ron Phillips called for the question. Bob Rainie, Ron Phillips, Joan Gallante, Dale Watson, Vivienne Houghton and Frank Annin voted to end debate and vote on the motion immediately.<br> <br> On the motion for a vote of censure, Bob Rainie, Dale Watson and Joan Galante voted for, Vivienne Houghton and Dennis Higgins abstained, and Frank Annin, Ron Phillips, Robin Wright voted against. JoAnne Backman broke the tie as President and voted against. The motion failed. Ron Phillips moved to adjourn; Bob Rainie seconded. The motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log 12-19-07</strong><br> <br> Bob Rainie moved to postpone approval of the November 21, 2007, minutes until January. Joan Galante seconded. Bob Rainie, Joan Galante, Vivienne Houghton, and Dale Watson voted for. Robin Wright and Dennis Higgins voted against; Ron Phillips abstained. The motion passed.<br> <br> Bob Rainie moved to accept and confirm JoAnne Backman s resignation as President; Dale Watson seconded. Bob Rainie, Dale Watson, Vivienne Houghton and Joan Galante voted for; Ron Phillips, Robin Wright and Dennis Higgins voted against. Ron Phillips called for the<br> Question. No one seconded. Bob Rainie moved to rescind his last motion; Ron Phillips seconded. Bob Rainie, Ron Phillips, Robin Wright, Vivienne Houghton, Joan Galante and Dennis Higgins voted for; Dale Watson voted against. The motion passed.<br> <br> The Treasurer s Report was accepted as stated.<br> <br> Dale Watson moved to accept a contract for $5,843.75 from Productive Data Solutions for a new fiscal software program. Vivienne Houghton seconded; the motion passed unanimously.<br> <br> Robin Wright moved to approve Resolution #005 as amended to enter into negotiations to dedicate a park site to the County of Hawaii; Joan Galante seconded. Robin Wright, Joan Galante, Bob Rainie, Vivienne Houghton, Dale Watson, and Dennis Higgins voted for; Ron Phillips opposed. The motion carried.<br> <br> Dale Watson moved to purchase a new New Holland TL80A tractor mower for $88,000, and to hire an operator whose primary responsibility is to operate the mower. Vivienne Houghton seconded; the motion passed unanimously.<br> <br> Dale Watson moved to authorize the President to sign the County grant application on behalf of Neighborhood Watch. Vivienne Houghton seconded; the motion passed unanimously.<br> <br> Dale Watson moved to purchase a scarifying attachment for the road grader, not to exceed $15,000 installed. Bob Rainie seconded; the motion passed unanimously.<br> <br> Dale Watson moved to purchase a utility vehicle, not to exceed $15,000. Vivienne Houghton seconded; the motion passed unanimously.<br> <br> Dale Watson moved that any director, including the President, who goes to legal counsel or other professional or contractor and incurs expenses for the Association without approval of the <span class=GramE>Board</span> is personally responsible for those expenses; Bob Rainie seconded. Dale Watson, Bob Rainie, Dennis Higgins, Joan Galante and Vivienne Houghton voted for; Robin Wright and Ron Phillips voted against. The motion carried.<br> <br> Dale Watson moved to limit emails to the office staff to one per day of no more than ten lines and one phone call per day, to be answered by closing time the next day. Bob Rainie seconded. Dale Watson and Bob Rainie voted for; Dennis Higgins, Robin Wright, Joan Galante, Vivienne Houghton and Ron Phillips voted against. The motion failed.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Log January 16, 2008</strong><b><br> </b><br> Dale Watson moved that the minutes of November 21, 2007, be approved. Frank Annin seconded the motion. The motion was approved unanimously. Dale Watson moved that the minutes of December 19, 2007, be approved. Bob Rainie seconded. The minutes were approved as amended unanimously.<br> <br> Robin Wright moved that the General Manager's position description be approved as presented. Frank Annin seconded the motion. Following discussion, the motion failed, with Robin Wright voting, &quot;Yes,&quot; and the remainder of the Board voting &quot;No.&quot;<br> <br> Dennis Higgins moved to pass the existing Roads Paving RFP as written with the understanding that the project administrator not <span class=GramE>be</span> a member of the Board and there be a Civil Engineering and Legal review of the contract for control. Dale Watson seconded the motion. After all members of the Board had a chance to comment on the motion, the motion carried unanimously.<br> <br> Dennis moved to modify the roads-related tracking queue to include column(s) for prompting and recording certain post-motion actions in the future as needed. Dale seconded the motion. The motion carried unanimously.<br> <br> Dennis moved that a central information location be created for physical storage of Roadrelated policies and specifications documentation to facilitate information accessibility and administering consistency in the future under changing management and Boards of Directors.<br> Frank seconded the motion. The motion carried unanimously.<br> <br> Dennis moved that the efficiency and effectiveness of maintenance, organization, and storage systems in place for documentation of procedures, standards and policies for HPPOA staff roads-related functions be assessed and that there be a status report including action planned for any needed systems improvements to the Board of Directors. Frank seconded the motion. The motion carried unanimously.<br> <br> Dennis moved that a By-Laws Committee that will be formed be charged with proposing an enforceable driveways policy for lots on main roads prohibiting driveway access onto main roads from corner lots to be covered by the By-Laws. Dale seconded the motion <span class=GramE>The</span> motion<br> carried unanimously.<br> <br> Dennis moved that a By-Laws Committee that will be formed be charged with proposing an enforceable road right-of-way policy prohibiting business activity usage of road rights-of-way (for safety, liability and property protection) to be covered by the By-Laws. Dale seconded the<br> motion. The motion carried unanimously.<br> <br> It was moved and seconded that the discussion of the agenda for the February Member Meeting be postponed until the February Board of Directors meeting. The motion carried unanimously.<br> <br> Frank moved that, any time expenses exceed the amount of $1,500.00 that require Board Approval, those expenses be included as specific items on the agenda indicating the amount to be approved. Dale seconded the motion. The motion carried unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Log February 20, 2008</strong><br> <br> Frank Annin moved that the agenda be approved as modified. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved that the minutes be approved as amended. Joan Galante seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved to accept the resignations of Vivienne Houghton and Ron Phillips, with a letter to be sent to each thanking them for their work on the Board. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved that the position for District 3 be filled at this meeting but that the position for District 7 <span class=GramE>be</span> on the March agenda<br> Frank Annin moved that Robin Wright be elected to the position of Secretary. Jeff Spaur seconded. The motion carried unanimously.<br> <br> Bob Rainie moved that Joan Galante be elected to the position of Treasurer. Frank Annin seconded the motion. The motion carried unanimously.<br> <br> Frank Annin moved to approve the establishment of a School Committee. Jeff Spaur seconded the motion. The motion was approve unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log February 18, 2008, Special Meeting</strong><br> <br> Frank Annin moved that the bids be referred to the Paving Committee for evaluation and recommendation to the Board. Dennis Higgins seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Log February 18, 2008, Urgent Special Meeting</strong><br> <br> Frank Annin moved that the form that had been presented be adopted for use by the General Manager, with any modifications that the General Manager may need to make. Robin Wright seconded the motion. The motion to accept the form was approved unanimously.<br> <br> Bob Rainie moved to approve the guidelines for use by the office. Frank Annin seconded. The motion was approved unanimously.<br> <br> Bob Rainie moved that we limit the copies to paper copies. Frank Annin seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved that we authorize a charge of $50 per hour to cover printing also. The motion died for lack of a second.<br> <br> Joan Galante moved that we authorize a charge of a $50 flat fee for up to 50 pages, with charges for copies in excess of 50 to be $1 per page plus $50 an hour. Frank Annin seconded the motion. After discussion, Joan withdrew her motion.<br> <br> Frank Annin moved that any request for association documents be charged at the rate of $2 per page. Robin Wright seconded. The motion was approved unanimously.<br> <br> Frank Annin moved to instruct the General Manager to determine whether permission would be granted to release those documents and in what circumstances. Dennis Higgins seconded. The motion was approved unanimously.<br> <br> Robin Wright moved that the board set a general policy that the indenture documents, Trust and Bond, are privileged documents and they will not be released. Dennis Higgins seconded the motion. The motion was approved unanimously.<br> <br> Robin Wright moved that any exceptions to the just approved guidelines shall be approved by the board. She then withdrew the motion.<br> <br> Joan Galante moved that the Board respond to Mr. Dubin, by Certified Mail, return receipt requested, according to our new procedures, including a copy of the form and a notice that the cost for copies is $2 per page. Robin Wright seconded the Motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the Board respond to the Committee, by Certified Mail, return receipt requested, according to our new procedures, including a copy of the form and a notice that the cost for copies is $2 per page. Dennis Higgins seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved to adopt the edited statement of HPPOA. Dennis Higgins seconded. The motion was approved unanimously.<br> <br> Frank Annin moved that copies of the statement be distributed at both the Board meeting the following week and at the General Membership meeting; that a copy be placed on the website; and that flyers should be available in the office. Dale Watson seconded the motion. The motion<br> was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Log March 3, 2008, Special Meeting</strong><br> <br> Dennis Higgins moved that the Board approve a Phase I paving contract with William Loeffler Construction for $2,808,551 and authorize Frank Annin to sign for HPPOA. Bob Rainie seconded the motion. With a friendly amendment with no objections, the motion was amended to read: Dennis Higgins moved that the Board approve a Phase I paving contract with William Loeffler Construction for $2,808,551 with the contract to be written by a professional contract writer and reviewed by a civil engineer and an attorney prior to the contract's being signed. Bob Rainie seconded the motion. The motion passed unanimously.<br> <br> Dennis Higgins moved that the Board approve the employment of an Inspector and an Independent Project Consultant as contract employees for the Phase I paving contract. Dale Watson seconded the motion. The motion passed unanimously.<br> <br> Dennis Higgins moved that the Board appoint Robert Rainie as Administrator for the Phase I paving contract, representing the Board of Directors, with authority to approve Contract Changes to $25,000. Dale Watson seconded the motion. The motion failed unanimously.<br> <br> Dennis Higgins moved that the Board appoint Robert Rainie as Administrator for the Phase I paving contract, representing the Board of Directors, with authority to approve Contract Changes to $140,000. Dale Watson seconded the motion. The motion was approved<br> unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p align=center style='text-align:center'>&nbsp;</p> <p><strong>Motion Log March 19, 2008</strong></p> <p><br> Joan Galante moved that the agenda be approved as revised. Dennis Higgins seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the minutes of the Board of Directors meeting of February 20, 2008, be approved. Jeff Spaur seconded the motion. The motion passed unanimously.<br> <br> Bob Rainie moved that the minutes of the Urgent Special Meeting of the Board of Directors of February 18, 2008; the Special Meeting of the Board of Directors of February 18, 2008; and the Special Meeting of the Board of Directors of March 3, 2008, all be approved. Robin Wright seconded the motion. The motion passed unanimously.<br> <br> Robin Wright moved that the Position Description for the General Manager dated March 10, 2008, be approved, with inclusion of the following: Note the position's &quot;exempt position&quot; status in the upper right area of the position description; estimate percentages of time for essential function areas #1 and #2 to be determined by the General Manager. Jeff Spaur seconded the<br> motion. The motion was approved unanimously.<br> <br> Robin Wright moved that the Board approve the recommendations related to the Vision Statement. Dennis Higgins seconded the motion. The motion was approved unanimously.<br> <br> Dennis Higgins moved that the paving project administrator be a member of the Board and there be a Civil Engineering and Legal review of the contract for control. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved to approve the Proposed Budget Revisions. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that we purchase the striping machine as described, with a price not to exceed $18,000. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved to accept the individuals named to be member of the School Committee. Joan Galante seconded the motion. The motion passed with Dale Watson abstaining, and no &quot;No&quot; votes.<br> <br> Dennis Higgins moved to post &quot;HPP Paving Facts&quot; on the website as a beginning point for information for HPP owners. Dale Watson seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Log April 16, 2008</strong></p> <p><br> Jeff Spaur moved that the agenda be approved as revised. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Robin Wright moved to accept JoAnne Bachman's resignation as President of the Board of Directors. Dennis Higgins seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that the Board accept the provisions of Robert's Rules of Order and agree that Frank Annin automatically assumed the office of President of the HPPOA Board of Directors upon the resignation of JoAnne Bachman. JoAnne Bachman seconded the motion. The motion was approved, with Bob Rainie abstaining.<br> <br> Dale Watson moved to close the nominations for Vice President of the HPPOA Board of Directors. JoAnne Bachman seconded. The motion was approved unanimously.</p> <p>Bob Rainie moved to approve the minutes of the HPPOA Board of Directors meeting of March 19, 2008. Jeff Spaur seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved to accept the Treasurer's Report. Robin Wright seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved to approve the Road Maintenance Paving Investment Resolution presented in the Finance Committee Report. JoAnne Bachman seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that the Board support the submittal of Carnor Sumida's Special Permit Application. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that the School Committee send the letter proposed by the Committee Chair, with some modifications, to schools who may be interested in leasing HPPOA land, including the school represented by Michelle Aquino, who spoke during the Owner Input. JoAnne Bachman seconded the motion. The motion was approved unanimously.<br> <br> JoAnne Bachman moved to appoint Kaniu Kinimaka-Stockdale to the Road, Traffic, Safety and Policies Committee. Jeff Spaur seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log May 21, 2008</strong></p> <p><br> Jeff Spaur moved to accept the minutes as amended. Robin Wright seconded the motion. The motion was approved unanimously.<br> <br> Robin Wright moved that the Treasurer's Report be accepted. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the General Manager and the staff select the names for the annual community service awards and the Board confirm them. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that HPPOA ask the County Council District 5 Candidates to speak at the General Membership Meeting in June. The motion failed for lack of a second.<br> <br> Kaniu Kinimaka-Stocksdale moved to invite Piper Jaffray to provide a speaker for the General Membership Meeting in June. Jeff Spaur seconded the motion. The motion was approved unanimously.<br> <br> JoAnne Backman moved that there be a new Board member orientation on June 25th at 6 pm. Jeff Spaur seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the budget be accepted as presented. Joan Galante seconded the motion. The motion was approved unanimously.<br> <br> Dennis Higgins moved to ratify the expenditure of $20,000+ for expenses related to the waterline appurtenances. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that HPPOA reduce the foreclosure amount to $500. Dennis Higgins seconded the motion. Dennis Higgins moved to postpone the question until the next meeting of the Board on June 18, 2008. JoAnne Backman seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that the Board adopt a resolution of support for members wanting to pursue zoning or land use variances or changes in the area of 33rd Street in conjunction with our already confirmed Master Plan. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Joan Galante moved to increase the allowance for our database computer program design to $10,500. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the General Manager write a check for $15,000 to Apply-A-Line for the striping work that was completed. Joan Galante seconded the motion. After discussion, Dale Watson offered to withdraw the motion, and Joan Galante agreed.<br> <br> Dale Watson moved that HPPOA hire someone who is an expert in the field to give us a legal opinion on the By-Laws Committee's proposals. Dennis Higgins seconded the motion. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log June 18, 2008</strong></p> <p><br> JoAnne Backman moved to accept the minutes as amended. Dennis Higgins seconded the motion. The motion was approved unanimously. <br> <br> Dale Watson moved to accept the Treasurer's report. Bob Rainie seconded the motion. The motion was approved unanimously. <br> <br> JoAnne Backman moved that the staff recommendations for the 2008 annual awards be approved. Bob Rainie seconded the motion. The motion was approved unanimously. <br> <br> JoAnne Backman moved to invite someone from Shipman and from community policing to address the General Membership Meeting, and that this be included as an item of New Business. Robin Wright seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log July 16, 2008</strong></p> <p><br> It was moved and seconded that the minutes of the meetings of June 29, 2008, and June 18, 2008, be approved with one correction to the minutes of the meeting of June 29. The motion passed unanimously. Bob Rainie moved that the Treasurer s report and recommendations be approved. Frank Annin seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the HPPOA policy be that liens <span class=GramE>be</span> filed on property after two years of nonpayment of fees, and that foreclosure action be started after 4 years of non-payment of fees. Ron Vizzone seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved that the Resolution related to Board meeting packet preparation be approved. Kaniu Kinimaka Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that the decision on our comments related to the Tutoring Center special use application <span class=GramE>be</span> postponed until the August Board meeting. Dale Watson seconded the motion. The<br> motion was approved unanimously.<br> <br> Jeff Spaur moved that a decision on our comments related to application for renewal of the permit on 33rd be postponed until the August Board Meeting. Kaniu Kinimaka Stocksdale seconded the motion.<br> The motion was approved unanimously.<br> <br> Ken McGilvray moved that the Board function without a Finance Committee for six months. Frank Annin seconded the motion. The motion was approved, with Bob Rainie voting,  No. <br> <br> Ken McGilvray moved that the Neighborhood Watch and Paving Committees continue, and that the School Site Committee, the RTSP Committee, the Vision Task Force and the Gate Committee be<br> abandoned. Frank Annin seconded the motion. The motion passed unanimously.<br> <br> Frank Annin moved that Jeff Spaur be designated as the Board representative to work with the General Manager. Ken McGilvray seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log August 8, 2008</strong></p> <p><br> Frank Annin moved that the minutes of the meeting of July 16, 2008, be approved. Terri Cronister seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the Treasurer s report and recommendations be approved. Terri Cronister seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved adoption of the following statement to be included in HPPOA's input to the Tutoring Center application: While we do not object to tutoring centers, the request for this tutoring center does not conform to our Master Plan. The HPP Master Plan designates areas in HPP that allows commercial and light industrial business. It also states that cottage industries that would not create extra traffic or nuisance to neighbors will be permissible throughout HPP. Dale Watson seconded the motion. The motion passed on a vote of 5 in favor, 2 opposed, and 1 abstaining. Kaniu Kinimaka-Stocksdale and Bob Rainey voted against the motion and Jeff Spaur abstained.<br> <br> Dale Watson moved that the Board ratify the interim decision to purchase a CAT 240D Backhoe<span class=GramE>..</span> Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved that HPP continue the paving to the termination of K and Paradise Ala Kai. Frank Annin seconded the motion. The motion was defeated on a vote of 3 in favor, 4 opposed, and 1 abstaining. Jeff Spaur, Frank Annin and Randy Dresselhaus voted in favor of the motion and Terri Cronister abstained.<br> <br> Frank Annin moved to allow the closure of 16th Street between Maku'u and Paradise on December 7, 2008, for the HPP Howling Holidays event for 1-1/2 hours between 7:30 and 9:00 am, except for 16th Street residents. Ken McGilvray seconded the motion. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log September 17, 2008</strong><br> <br> Dale Watson moved to accept the report of the Bylaws Committee with the provision that the proposed amendments be sent for review by legal counsel prior to presentation to the membership, including a question as to whether government services (e.g., mail boxes) are covered by the proposal. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> <br> Dale Watson moved that the Board agree to pay air fare for Manny Mattos as he requested (not to exceed $200) to fly to the conference on Oahu to represent ENET (and HPP). Ron Vizzone seconded the motion. The motion passed unanimously.<br> <br> Dale Watson moved that the funds from account 6180 (Advertising in the non-Roads account) be used for the purpose of reimbursing Manny Mattos for his air fare for the conference on Oahu. Jeff Spaur seconded the motion. The motion passed unanimously.<br> <br> Frank Annin moved that the Road Maintenance Fee for 2009 be $196.90, which is a 10% increase over the 2008 Fee. Ken McGilvray seconded the motion. The motion passed unanimously<br> <br> Dale Watson moved to continue with the road paving contract as it is written, and add to it the 4 or 5 high maintenance streets as necessary. There was no second.<br> <br> Jeff Spaur moved that the Board move to Executive Session as further discussion of this issue involves contracts. Ron Vizzone seconded the motion. Jeff stated that was all that was needed to move to Executive Session.<br> <br> Jeff Spaur moved that the Paving Committee be discontinued. Frank Annin seconded the motion. The motion was approved with Dale Watson and Ken McGilvray opposed.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log<span class=GramE>&nbsp; October</span> 15, 2008</strong></p> <p><br> Teresa Cronister moved that the minutes of the meeting of September 17, 2008, be approved as amended; Ken McGilvray seconded the motion. The motion was approved unanimously.<br> <br> The Treasurer's report was accepted.<br> <br> Frank Annin moved that the Road Maintenance Fee for 2009 be $196.90, which is a 10% increase over the 2008 Fee. Ken McGilvray seconded the motion. The motion passed unanimously.<br> <br> Frank Annin moved that the Board set the deadline for applications for vacancies on the Board of Directors in 2009 to be March 20, 2009. Kaniu Kinimaka- Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved that HPPOA fulfill its contract with Loeffler Construction, including continuing with the paving of 7th, and that, instead of paving 1st and 16th, the contractor be assigned to pave 27th between Shower and Maku u. Teresa Cronister seconded the motion. The motion passed with Bob Rainie abstaining.<br> <br> Ken McGilvray moved that the current paving contractor be directed to try to pave 27th over cinder or existing base unless otherwise required (not to exceed the current specifications), subject approval by Ron Nickle. Dale Watson seconded the motion. The motion passed with Bob Rainie abstaining.<br> <br> The Board agreed to defer any further decisions regarding timeline and paving phases and selection of contractor until the next meeting. The General Manager and Board members will gather additional information to assist the Board in making decisions at the November 2008 meeting.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>November......no quorum</strong></p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log December 17, 2008</strong></p> <p><br> Bob Rainie moved to accept the resignation of Teresa Cronister. Dave Watson seconded the motion. The motion was approved unanimously.<br> <br> The minutes were approved by consensus.<br> <br> The Treasurer's report was accepted.<br> <br> Ken McGilvray moved to accept the HPPOA Paving Specifications document as presented. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Randy Dresselhaus moved that a letter to the County regarding tax rebates and based on Dale Watson s suggestion be prepared. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that a Finance Committee be created. Dale Watson seconded the motion.<br> <br> Ken McGilvray moved that the motion be amended to state that the committee to be formed is a Budget Committee to help with the development of the 2009 Budget, and that the committee be in existence from now until the Board approves the 2009 Budget. Dale Watson seconded the motion. The motion failed with Bob Rainie, Randy Dresselhaus, and Kaniu Kinimaka-Stocksdale voting in opposition, Ken McGilvray, and Dale Watson voting in favor.<br> <br> The main motion failed with Kaniu Kinimaka-Stocksdale, Ken McGilvray and Randy Dresselhaus voting in opposition, Bob Rainie and Dale Watson voting in favor.<br> <br> Randy Dresselhaus moved that the October 2008 vote to pave the section of 27th between Maku<span class=GramE>?u</span> and Paradise be rescinded. Ken McGilvray seconded the motion. The motion passed unanimously.<br> <br> Frank Annin moved that the section of 19th between Maku u and Paradise be paved under the current contract. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved to pave the 600  800 feet on 18th that had been discussed. Randy Dresselhaus seconded the motion. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log &nbsp; January 21, 2009</strong></p> <p>The Board agreed to postpone making an appointment to fill the current vacancy in District 8 until the regular meeting of the Board of Directors in February 2009.<br> <br> Ken McGilvray moved that the minutes of December 17, 2008, be approved. Frank Annin seconded the motion. The motion was approved unanimously. <br> <br> The Treasurer's report was accepted. Dale Watson moved that the specifications be approved with the following changes:</p> <ul type=disc> <li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto; mso-list:l0 level1 lfo1;tab-stops:list .5in'><span style='mso-fareast-font-family: "Times New Roman"'>Under  Limits <span class=GramE>Of</span> Work, the final sentence should be changed to read,  At the makai end, the paving shall be continued approximately 50 feet into the crossroads past the right of way. (Underscored phrase added.)<o:p></o:p></span></li> <li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto; mso-list:l0 level1 lfo1;tab-stops:list .5in'><span style='mso-fareast-font-family: "Times New Roman"'>Under  Repair of Selected Areas, the second sentence should be changed to read,  The existing asphalt pavement within the selected area shall be removed up to and including saw cutting and replaced with asphalt concrete $44 mix. (Underscored phrase added.)<o:p></o:p></span></li> </ul> <p>Randy Dresselhaus seconded the motion. The motion was approved unanimously. </p> <p>Frank Annin moved that there be a second mailing to the membership before the end of June 2009. Ken McGilvray seconded the motion. The motion was approved unanimously. <br> <br> Frank Annin moved the development of a speed hump policy as recommended. Randy Dresselhaus seconded the motion. The motion was approved unanimously.</p> <p>Jeff Spaur moved that the Board adopt the following resolution: Resolved that HPPOA grant W. H. Shipman, Ltd., access via HPPOA roads to address placement of barricades/boulders on lots in Hawaiian Paradise Park, with lot owners prior permission and with appropriate notification to the HPPOA office. Frank Annin seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log&nbsp; February 11, 2009 Special Meeting</strong><br> <br> Dale Watson moved that the Board permit Allen Deehr to contact Piper Jaffray to advise them that we are looking into apparent problems related to the bond and to advise Piper Jaffray that, if there are problems, HPPOA will develop a solution. Ron Vizzone seconded the motion. The motion passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log February 18, 2009</strong> </p> <p>Ken McGilvray moved that the minutes of January 21, 2009, be approved. Dale Watson seconded the motion. The motion was approved unanimously. <br> <br> Ken McGilvray moved that the minutes of February 11, 2009, be approved. Randy Dresselhaus seconded the motion. The motion was approved unanimously. </p> <p>Dale Watson moved that the revised budget for 2008-2009, as presented by Ken McGilvray, with the change noted in line 5556,  Foreclosures, be approved. Frank Annin seconded the motion. The motion was approved unanimously </p> <p>Randy Dresselhaus moved that, using the specifications approved by the Board in December 2008,</p> <ul type=disc> <li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto; mso-list:l1 level1 lfo2;tab-stops:list .5in'><span style='mso-fareast-font-family: "Times New Roman"'>a request for proposal go out for bids on paving of 1st from Maku u and Paradise; 19th from Paradise and Kaloli; and 16th from Maku u to Kaloli<o:p></o:p></span></li> <li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto; mso-list:l1 level1 lfo2;tab-stops:list .5in'><span style='mso-fareast-font-family: "Times New Roman"'><br> <span class=GramE>that</span> the request be open-ended with the possibility that additional roads could be added at the discretion of the Board.<br> Dale Watson seconded the motion. The motion was approved, with Ron Vizzone abstaining. <o:p></o:p></span></li> </ul> <p>Ken McGilvray moved that the HPPOA Board of Directors collectively negotiate the possible sale to Dexia of our bond?s call option, assuming that the prepayment option remains intact, for 90% of the premium established by a third party, with the amount to be realized by HPPOA to be not less than $500,000 net. Frank Annin seconded the motion. The motion was approved unanimously. </p> <p>Frank Annin moved that a Budget Committee be established with Ken McGilvray to be the Committee Chair, and that the budget be brought to the Board for its approval in May 2009. Dale Watson seconded the motion. The motion was approved unanimously.</p> <p>Jeff Spaur moved that the Paradise Ala Kai area Neighborhood Watch organization be permitted to use the HPP facilities without charge. Dale Watson seconded the motion. The motion was approved unanimously.</p> <p>Frank Annin moved that the Coqui Frog Committee be established as a committee of the Board of Directors, with James Johnson designated as Chair. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously. </p> <p>Ken McGilvray moved that James Johnson, Maureen Gap, and Ken McGilvray be signatories on the bank account related to the Coqui Frog Committee, and that the account be set up so that two signatures are required on any checks written. Jeff Spaur seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log March 18, 2009</strong><b><br> </b><br> Ron Vizzone moved to accept the nomination of Rod Thompson to fill the District 8 vacancy on the Board of Directors. Randy Dresselhaus seconded the motion. The vote was 3 in favor, 3 opposed, with Jeff Spaur abstaining. The motion failed. </p> <p>Kaniu Kinimaka-Stocksdale moved that the issue of the Board Vacancy be revisited. Ron Vizzone seconded the motion. The motion passed with Dale Watson, Bob Rainie, and Ken McGilvray voting against the motion. </p> <p>Kinimaka-Stocksdale moved to accept the nomination of Rod Thompson to fill the District 8 vacancy on the Board of Directors. Ron Vizzone seconded the motion. The motion passed with Dale Watson, Bob Rainie, and Ken McGilvray voting against the motion. </p> <p>Ken McGilvray moved that the minutes of the meeting of February 18, 2009, be accepted with the change noted. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously. </p> <p>Ken McGilvray moved that the minutes of March 17, 2009, be accepted. Dale Watson seconded the motion. The motion was approved unanimously. Ken McGilvray moved that the Board establish a Neighborhood Watch Committee and appoint a Neighborhood Watch Coordinator. Jeff Spaur seconded the motion. The motion was approved unanimously. </p> <p>The Treasurer's report was accepted. Ron Vizzone moved that the General Manager s report be included as an attachment to the minutes when they are posted on the website. Jeff Spaur seconded the motion. The motion was approved unanimously. </p> <p>Jeff Spaur moved that the board direct Ron Nickle to complete the specification document and make paperwork ready for bids within 7 days after approval by the board. Dale Watson seconded the motion. The motion was approved, with Bob Rainie abstaining.</p> <p>Dale Watson moved that Clyde Wheatley and/or our designated inspector authority to extend stub outs to get to the tops of hills as they deem necessary. Randy Dresselhaus seconded the motion. The motion was approved unanimously. </p> <p>Ken McGilvray moved that the Board indicate its support of HCR #91. Dale Watson seconded the motion. The motion passed with Bob Rainie abstaining. </p> <p>Jeff Spaur moved the following resolution<span class=GramE>:</span><br> <br> Whereas the HPPOA Board of Directors received the advice from Counsel, the Board directs counsel to ask Steven Gortler the following questions: (1) how much would be set aside in an escrow as proposed; <br> (2) what restrictions on use would apply; <br> (3)whether/how it would be used as a credit for purposes of our bond ratios; and <br> (4) what financial test would be used to trigger the release of the escrow. Ken McGilvray seconded the motion. <br> The motion was approved unanimously.</p> <p>Bob Rainie moved to approve the amount requested to pay for the drafting of the Bylaws Text. Jeff Spaur seconded the motion. The motion was approved unanimously. </p> <p>Dale Watson moved that HPPOA pay the damages, amounting to approximately $650, to Dennis Higgins vehicle. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved with Rod Thompson abstaining.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log<span class=GramE>&nbsp; April</span> 15, 2009</strong><b><br> </b><br> Frank Annin moved that items A and B, under X. New Business, specifically,  Regional Town Center Grant, and  Charter School Application, , and Item D, under IX, Unfinished Business, specifically,  Paving Phase II, be moved to immediately follow IV. Owner Input for the convenience of guests present for those discussions. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Frank Annin moved that the HPPOA Board of Directors indicate its approval of this effort to seek a  Smart Growth Assistance Grant. Ron Vizzone seconded the motion. The motion was approved unanimously. </p> <p>Jeff Spaur moved to appoint Maureen Gap as chair of the Coqui Frog Committee. Frank Annin seconded the motion. The motion was approved unanimously. </p> <p>Frank Annin moved that the specifications as revised be sent out for bids. Rod Thompson seconded the motion. The motion was approved, with Bob Rainie abstaining. </p> <p>Rod Thompson moved to defer awarding the contracts for the side roads until HPPOA receives bids for the overlaying of the main roads. Jeff Spaur seconded the motion. The motion was approved, with Bob Rainie voting in opposition. </p> <p>Jeff Spaur moved to authorize the contracted engineer to hire a contract inspector for future paving projects. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously. </p> <p>Bob Rainie moved that the minutes of the meeting of March 18, 2009, be approved. Jeff Spaur seconded the motion. The motion was approved unanimously. </p> <p>Kaniu Kinimaka-Stocksdale moved that the minutes of April 1, 2009, be approved. Randy Dresselhaus seconded the motion. The motion was approved unanimously.</p> <p>Rod Thompson moved that there be a special meeting to discuss the budget on May 5, 2009. This meeting would coincide with the opening of the bids for the overlaying of the main roads. Jeff Spaur seconded the motion. The motion was approved unanimously. </p> <p>Rod Thompson moved that the Board defer any consideration of any current offer from Dexia that is on the table until the Board meets on May 5, 2009. Jeff Spaur seconded the motion. The motion was approved, with Bob Rainie abstaining. </p> <p>Jeff Spaur moved that there be established a committee to seek an employee to fill the position of General Manager for HPPOA. Randy Dresselhaus seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log<span class=GramE>&nbsp; May</span> 5, 2009 Special Meeting</strong><b><br> </b><br> Frank Annin moved that the item,  Paving Bids, be moved to be before the item,  2009/2010 Budget. Dale Watson seconded the motion. The motion was approved unanimously. </p> <p>Rod Thompson moved to add an item to the agenda,  Inactivity of the Nominating Committee and Resolution. Ron Vizzone seconded the motion. The motion was defeated, with Rod Thompson and Ron Vizzone voting in favor of the motion. Frank Annin moved to accept the resignation from the Board of Rod Thompson. Randy Dresselhaus seconded the motion. The motion was approved, with Ron Vizzone voting in opposition. </p> <p>Ken McGilvray moved that the Board adjourn the Special Meeting and reconvene in Executive Session. Dale Watson seconded the motion. The motion was approved by consensus.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motions Log May 20, 2009</strong><b><br> </b><br> <span class=GramE>The</span> revised agenda was approved by consensus.<br> <br> The minutes of the Regular Board Meeting of April 15, 2009, were approved by consensus.<br> <br> Ken McGilvray moved that the minutes of the special meeting of the Board of Directors of May 5, 2009, be approved. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the Board approve the budget as presented, noting that we can make revisions later based on recommendations of the committee. Frank Annin seconded the motion. The motion was approved unanimously.<br> <br> The Treasurer s report was accepted.<br> <br> Dale Watson moved that William Loeffler be awarded the bid for the Phase II roads (one mile of 19th, Paradise to Kaloli; two miles of 16th, Maku u to Kaloli; and one mile of 1st from Maku u to Paradise). Bob Rainie seconded the motion. The motion was approved with Jeff Spaur and Kaniu Kinimaka-Stocksdale abstaining.<br> <br> Ken McGilvray moved to accept the bid from Loeffler Construction for the overlays, aprons, extensions and radii to be repaired throughout HPP. Randy Dresselhaus seconded motion. The motion was approved unanimously.<br> <br> Jeff Spaur moved to adopt the meeting summary format prepared by the Recording Secretary for publication on the website within a week after each Regular Board meeting. Kaniu Kinimaka-Stocksdale seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that we allocate $12,000 for the creation of a restroom in the shop area with eyewash station, toilet, sink and shower. Dale Watson seconded the motion. The motion was approved unanimously. </p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motions Log June 17, 2009</strong><b><br> </b><br> <span class=GramE>The</span> minutes of the meeting of May 20, 2009, were approved by consensus.<br> <br> Ken McGilvray moved that the following items be added to the agenda under New Business<span class=GramE>:</span><br> B. Contract for Engineer for Paving Contract<br> C. Motions Log<br> D. Human Resources Committee<br> Dale Watson seconded the motion. The motion was approved unanimously<br> <br> Dale Watson moved to accept Robin Wright s proposal related to a paving section of the HPPOA website. Ken McGilvray seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved to approve a Motions Log in the format presented. Dale Watson seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log</strong> <strong>July 15, 2009</strong></p> <p><br> Dale Watson moved that the minutes of the meeting of June 17, 2009, be approved. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the minutes of the organizational meeting of June 28, 2009, be approved. Ron Vizzone seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that we direct our contractor to pave in front of all mailboxes as they go by those boxes. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved to appoint Joan Galante to fill the vacancy in District 7. Bob Rainie seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log August 19, 2009</strong></p> <p><br> Ron Vizzone moved to change the agenda so that the swearing in of newly-appointed member, Joan Galante, would be moved to the beginning of the meeting. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the changes to the agenda be approved. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the Puna Men s Chorus be permitted to use the Activity Center until 10:00 pm for their concert. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the minutes of the meeting of July 15, 2009, be approved. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the board appoint June Conant to be the sole editor and person responsible for the Conch. Ken McGilvray seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the group, Howling Howlidays, be allowed to close 16th Avenue for the program this year and that the rent for the group to use the Activity Center be capped at $100. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved to accept the resignation of Jeff Spaur from the Board of Directors/Presidency of the Board of Directors. Ron Vizzone seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that HPPOA not accept the checks submitted by the owner in partial payment for amount owed, and require that the entire amount due <span class=GramE>be</span> paid. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that HPPOA not accept the monthly payments proposed by the owner to satisfy the amount owed and required that the full amount be paid immediately. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the offer by the attorney and owner for partial payments be declined<span class=GramE>..</span> Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the board support the special use permit request by Mr. Lum. Ron Vizzone seconded the motion. The motion was approved, with Dale Watson and Ken McGilvray voting in opposition.<br> <br> Dale Watson moved that the board join the group, Friends of Puna s Future, as a paying member. Randy Dresselhaus seconded the motion. The motion was approved unanimously. Ken McGilvray noted that the fee for this membership would be posted in account 5770, Miscellaneous Professional Expenses.<br> <br> Ken McGilvray moved that the meeting be adjourned, with the board to meet immediately following in Executive Session. Ron Vizzone seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log September 16, 2009</strong></p> <p><br> Ron Vizzone moved to add a decision about the next issue of the Conch to the agenda under New Business. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the minutes of the meeting of August 19, 2009, be approved. Joan Galante seconded the motion. The motion was approved unanimously.<br> <br> Randy Dresselhaus moved to accept the Treasurer s report. Keone McAllister seconded the motion. The motion was approved unanimously.<br> <br> Joan Galante moved to reestablish the Roads Traffic and Safety Committee. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Ron Vizzone moved to approve the copy and costs for advertising for the position of General Manager. Keone McAllister seconded the motion. The motion passed with Bob Rainie, Randy Dresselhaus, and Dale Watson voting against the motion.<br> <br> Frank Annin moved to approve the timeline for hiring a General Manager as presented. Ron Vizzone seconded the motion. The motion passed with Bob Rainie and Dale Watson voting against the motion.<br> <br> Dale Watson moved that the next issue of the Conch be mailed at a First Class Rate to those owners on Hawai i Island only at an approximate cost of $1,947, with the Conch also to be posted on the Association website. Ken McGilvray seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the Association charge $20/hour for use of the playing field. Ron Vizzone seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motions Log October 21, 2009</strong><b><br> </b><br> Bob Rainie moved to approve the agenda with the changes noted. Jeff Gray seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the minutes of the meeting of September 16, 2009, be approved. Ron Vizzone seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the treasurer s report be accepted. Joan Galante seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the mailboxes on Shower Drive be relocated to a location to be prepared with a new concrete base, and that room for additional mailboxes be added. The motion passed unanimously.<br> <br> Ken McGilvray moved to ratify the straw vote taken by phone among board members that the annual salary to be offered will be between $45,000 and $60,000. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that overtime hours be paid at time and a half rather than with compensatory time off. Randy Dresselhaus seconded the motion. The motion was approved with Ken McGilvray voting in opposition.<br> <br> Bob Rainie moved that employees continue to have 12 days of sick leave per year. The motion died for lack of a second.<br> <br> Ken McGilvray moved that the number of sick days be reduced to 6 per year. Randy Dresselhaus seconded the motion. The motion was approved with Bob Rainie and Randy Dresselhaus voting in opposition.<br> <br> Dale Watson moved that the Drug and Alcohol-Free Workplace Policy be approved with the following changes<span class=GramE>:</span><br>  POST-ACCIDENT TESTING: Any employee involved in an on-the-job accident or injury may will be required to submit to an drug/alcohol test. <br>  EMPLOYMENT SCREEN TESTING: Employment candidates <span class=GramE>may will</span> be required to pass a drug/alcohol test as a condition of employment. <br>  RE-TESTING: In the event of positive test results, the employee or candidate may request a re-test at his/her own expense and such a re-test must take place within two hours of the original test. Decision to grant& <span class=GramE> (</span>remaining part of section unchanged).<br> The motion was approved unanimously.<br> <br> Dale Watson moved that pay days continue to be on the 1st and 15th of each month and that the pay periods continue with the current adjustment that ensures that employees are paid only for time worked. Randy Dresselhaus seconded the motion. The motion was approved with Ken McGilvray voting in opposition.<br> <br> Ken McGilvray moved that the proposed Employee Handbook, with the changes noted in the previous motions, be approved. Jeff Gray seconded the motion. The motion was approved with Bob Rainie voting in opposition.<br> <br> Ken McGilvray moved to establish a Finance Committee, with responsibilities to include but not be limited to, review and presentation of the budget and review and recommendations of merit increases. Joan Galante seconded the motion. The motion was approved unanimously.<br> <br> Joan Galante moved that the Human Resources Committee be reestablished as a standing committee of the board. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that staff members who are members in good standing of the association may be on any committee except the Human Resources Committee. Keone McAllister seconded the motion. The motion was approved with Joan Galante abstaining.<br> <br> Dale Watson moved that, retroactively to August 1, 2009, lien monies be set aside from income, less expenses incurred, for a line item to pay for new or replacement equipment. Bob Rainie seconded the motion. After extensive discussion, Dale and Bob withdrew their motion.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motions Log November 18, 2009</strong></p> <p><br> Joan Galante moved to approve the agenda with the changes noted. Bob Rainie seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the minutes of the meeting of October 21, 2009, be approved. Keone McAllister seconded the motion. The motion was approved unanimously.<br> <br> Joan Galante moved that the treasurer s report, as amended, be accepted. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Ken McGilvray moved that the association send the letter to the delinquent owner as drafted by Counsel. Ron Vizzone seconded the motion. The motion was approved unanimously.<br> <br> Jeff Gray moved that the 2010 road maintenance fee be increased by 10% of the 2009 road maintenance fee. Keone McAllister seconded the motion. The motion passed unanimously.<br> <br> Joan Galante moved that, going forward, all motions and resolutions that contain statements of board policies be kept in a binder in the office. Jeff Gray seconded the motion. The motion was approved unanimously.<br> <br> Joan Galante moved to accept Ken McGilvray s resignation from the Board of Directors. Ron Vizzone seconded the motion. The motion was approved unanimously.<br> <br> Ron Vizzone moved that Joan Galante be elected to the position of Treasurer. Keone McAllister seconded the motion. The motion was approved unanimously.<br> <br> Ron Vizzone moved to accept Frank Annin s resignation from the Board of Directors. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved that the meeting adjourn, with the Board going into Executive Session. Jeff Gray seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log December 16, 2009</strong></p> <p><br> Dale Watson moved that the minutes of the meeting of November 18, 2009, be approved. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved that the treasurer s report be accepted. Jeff Gray seconded the motion. The motion was approved unanimously.<br> <br> Jeff Gray moved that the Board approve payment by the association for the Employee Christmas Party. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> The membership of the Finance Committee was approved by consensus<br> .<br> Dale Watson moved to accept counsel s quoted price of $1,600 for review of the Employee Handbook. Jeff Gray seconded the motion. The motion was approved unanimously.<br> <br> The board, by consensus, indicated that items with tracking numbers 8, 12, 13, 19, and 127 be closed. The board agreed that action on item 152 has been completed.<br> <br> June Conant moved that the board commit to the amount of $2,500 for counsel s review of the Bylaws revision. Jeff Gray seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson moved to change the wording in the Phase 3 contract with Loeffler, at the end of #2, to read,  base to be added at engineer s direction, and propose to Loeffler Construction that HPPOA will pay for side dressing with Loeffler to haul it and put it in place, and ask for the same consideration wherever base is used on the project. Jeff Gray seconded the motion. The motion was approved unanimously.<br> <br> Randy Dresselhaus nominated Dale Watson to be Vice President of the board. Joan Galante nominated Ron Vizzone. It was moved and seconded that the nominations be closed. After a vote, it was announced that Dale Watson was elected as Vice President of the board.<br> <br> Joan Galante nominated Randy Dresselhaus to be Board Secretary. It was moved and seconded that the nominations be closed. Randy Dresselhaus was elected as Board Secretary by acclamation.<br> <br> Jeff Gray moved that the signage requested by Malamalama School be approved. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Randy Dresselhaus moved that HPPOA proceed with blocking that portion of Railroad at the Maku'u/17th Dead End. Dale Watson seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Log January 20, 2010</strong></p> <p><br> June Conant moved that the minutes of December 16, 2009, be approved as amended. Dale Watson seconded the motion. The motion was approved unanimously.<br> <br> Joan Galante moved that Ken McGilvray be added as a member of the Finance Committee. June Conant seconded the motion. The motion was defeated with June Conant, Ron Vizzone and Joan Galante voting in support of the motion and Dale Watson, Keone McAllister, Jeff Gray, and Cheryl Jackson voting in opposition.<br> <br> June Conant moved that HPPOA state that it is an  at will employer and that sections of the proposed Employee Handbook that <span class=GramE>are</span> in conflict with that be deleted. Cheryl Jackson seconded the motion. The motion was approved with Bob Rainie voting in opposition and Jeff Gray abstaining.<br> <br> June Conant moved that the specific changes to the Employee Handbook recommended by the Human Resources Committee in its report be accepted. Dale Watson seconded the motion. The motion was approved, with Bob Rainie voting in opposition.<br> <br> Dale Watson moved that the board approve clearing a piece of land on the association property for relocation of roadside memorial sites. The motion died for lack of a second.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motion Logs February 17, 2010</strong></p> <p><br> Dale Watson moved that the minutes of January 20, 2010, be approved as amended. Cheryl Jackson seconded the motion. The motion was approved unanimously.<br> <br> Bob Rainie moved to authorize the General Manager to put in speed bumps or humps as needed for safety. Dale Watson seconded the motion. The motion was approved with June Conant voting in opposition and Joan Galante abstaining.<br> <br> Dale Watson moved that consideration of the Employee Handbook be postponed to the March 17, 2010, Board Meeting. Bob Rainie seconded the motion. The motion was approved with Dale Watson, Bob Rainie and Randy Dresselhaus voting in favor; June Conant and Joan Galante voting in opposition; and Keone McAllister and Cheryl Jackson abstaining.<br> <br> Bob Rainie moved that the General Manager s Contract be changed to retain the requirement for a $1 million bond, with the Hawaiian Paradise Park Owners Association paying the premium for the remaining four months of the General Manager s contract. Dale Watson seconded the motion. The motion was approved with June Conant and Joan Galante voting in opposition.<br> <br> June Conant moved to approve the fee for a Parliamentarian to conduct the February Membership meeting. Joan Galante seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motion Logs March 17, 2010</strong><br> <br> <span class=GramE>The</span> minutes as amended were approved by consensus.<br> <br> The Treasurer s Report was accepted.<br> <br> Dale Watson moved that the board agree that there is no conflict of interest in paying for the use of the road supervisor s truck to move materials. Randy Dresselhaus seconded the motion. The motion was approved unanimously.<br> <br> Randy Dresselhaus moved that the association spend up to $3,500 for the purchase of base stations and handsets for the staff and road crew. Keone McAllister seconded the motion. The motion was approved unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motions Log April 21 2010</strong><br> <br> Dale Watson moved to approve the Agenda and Jeff Gray seconded the motion. The Agenda was approved unanimously.<br> <br> Dale Watson moved to approve the Minutes of March 17, 2010 as submitted and Randy Dresselhaus seconded the motion. The motion was passed unanimously.<br> <br> Joan Galante made the motion that the Board <span class=GramE>convene</span> a special meeting to discuss the 2010-2011 budget in detail. June Conant seconded the motion. The motion was passed unanimously.<br> <br> The date for the special Board Meeting was set for April 27, 2010 at 6:00 p.m. Joan Galante made the motion that the Board <span class=GramE>approve</span> Dorcas Liu to the Finance Committee.<br> June Conant seconded the motion. The motion was passed unanimously.<br> <br> Dale Watson made the motion that the Board <span class=GramE>approve</span> the transfer of funds in the amount of $25,000 for FY 2008-2009 and $25,000 for FY 2009-2010  Total $50,000  from Expense Acct #5665 Annual General Fund Compensation to the Income Acct #4650 - Annual General Fund Payment. Joan Galante seconded the motion. The motion was approved unanimously.<br> <br> Dale Watson made the motion and Jeff Gray seconded the motion that the three roll-up doors be purchased for the price of $9,244.79, with both manual and automated features for an additional fee. The motion was approved unanimously.<br> <br> The Motions Log was approved unanimously, with the inclusion that Tracking #20 was completed.<br> <br> Bob Rainie moved that March 19th be approved as the deadline for acceptance of nomination papers and May 28th be approved as the election date. June Conant seconded the motion. The motion was passed with unanimous approval.<br> <br> Bob Rainie moved that the investment funds in the Morgan Stanley Money Market Account be moved to local control to allow for better interest rates. Dale Watson seconded the motion. The motion was passed with unanimous approval.<br> <br> Dale motioned to add an addendum to the Speed Humps Policy which specifies that the Board and the General Manager may deem it necessary to install speed humps for safety reasons; and, any costs incurred for these speed humps will be absorbed by HPPOA. The motion was seconded by Randy Dresselhaus. June Conant opposed. The motion was passed.<br> <br> Dale motioned to give the General Manager and the Road Manager permission to negotiate for a better price on the 29 speed humps and signs from HOVE starting at $500 each not exceeding $700 each. The price will then be presented to the Board for approval. The motion was not seconded. The motion was withdrawn without objections.<br> <br> Bob Rainie moved to re-establish the Paving Committee with Dale Watson as Chairman. Joan Galante seconded the motion. The motion was passed unanimously.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>Motions Log May 19 2010</strong><br> <br> June Conant motioned to approve the minutes of the Board of Directors Meeting of April 21, 2010 as submitted. Joan Galante seconded the motion. The motion passed with unanimous approval.<br> <br> The minutes of the Special Board of Director s Budget Meeting of April 27, 2010 were approved as submitted. The motion passed with unanimous approval.<br> <br> The minutes of the Special Board of Director s Meeting with SSFM International Inc. on May 4, 2010 were approved as submitted. The motion passed with unanimous approval.<br> <br> The Treasurer s Report was accepted.<br> <br> Joan Galante made the motion that the 6-1 option for the 2010-2011 Budget be accepted by the Board. June Conant seconded the motion. The motion passed with unanimous approval.<br> <br> The President made the motion to reactivate the Parks Development Committee. Randy Dresselhaus seconded the motion. The motion passed with unanimous approval.<br> <br> Keone McAllister made the motion to approve the Capital Improvement Plan with updates as needed. Joan Galante seconded the motion. The motion passed with unanimous approval.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log June 7, 2010</strong> <strong>Special Meeting</strong><br> <br> June Conant made the motion that two miles of paving be moved from 30th and one mile be moved from 1st in order to pave 3 miles on 23rd. Randy Dresselhaus seconded the motion.<br> <br> Dale Watson, Randy Dresselhaus, Keone McAllister, Cheryl Jackson, Ron Vizzone and June Conant voted to pass the motion. Mr. Rainie abstained. The motion passed.<br> <br> Randy Dresselhaus moved to approve the Request for Proposal and Keone McAllister seconded the motion. The motion was passed with unanimous approval.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log June 16, 2010</strong><b><br> </b><br> June Conant motioned to approve the minutes of May 19, 2010 as submitted. Randy Dresselhaus seconded the motion. The motion passed with unanimous approval.<br> Dale Watson moved to accept the minutes of June 7, 2010 as submitted. Cheryl Jackson seconded it. The minutes were approved as submitted. The motion passed with unanimous approval.<br> <br> Dale Watson made the motion to approve the current format for reporting of the Monthly Treasurer s Report using the Balance Sheet Comparison and the Budget Performance Sheet which is done by the General Manager and the Bookkeeper and is revised and approved by the Treasurer. Randy Dresselhaus seconded the motion. The motion passed with unanimous approval.<br> <br> Dale Watson made the motion to accept the Aloha Paint Company s estimate of $30,730.15 for labor and authorize the first payment of $10,000.00. June Conant seconded the motion. The motion passed unanimously.<br> <br> Dale Watson made the motion to authorize the General Manager to offer HOVE up to $12,000. Ron Vizzone seconded the motion. The motion passed unanimously.<br> <br> Dale Watson made the motion to give The Church on a Sure Foundation permission to use HPP s easement in order to install a fire hydrant. Jeff Gray seconded the motion. The motion received unanimous approval.<br> <br> Dale Watson made the motion to give Loeffler Construction an additional 60 days to complete the work on Phase III. Randy Dresselhaus seconded the motion. Ron Vizzone opposed the motion. All others voted to approve the motion. The motion passed.<br> <br> June Conant moved to approve the nominees for the HPP Volunteer Awards as follows: Joan Galante for the Alan Deehr Community Service Award, Rusty Boehnke for The Rick Edwards Award and Tesse Tinker for the Albert and Maizie O Neil Award. Dale Watson seconded the motion. <span class=GramE>Approved unanimously.</span></p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log July 7, 2010 Special</strong><br> <br> June Conant made the motion that the Board acknowledge the error in allowing Rod Thompson to be present during the Executive Session of June 27, 2010. Leslie Estep seconded the motion. The motion was passed with unanimous approval.<br> <br> June Conant made the motion that the Board <span class=GramE>move</span> two items on the Agenda to the Executive Session: the General Manager/Independent Contractor Agreement and Independent Contractor Insurance Polices. Leslie Estep seconded the motion. The motion was passed with unanimous approval.<br> <br> Minutes of the HPPOA Board of Directors Special Meeting on July 7, 2010, Page 8 of 8 Elizabeth Weatherford made a motion to invite both Mr. Ted Hong and Mr. Ivan Van Leer to address the<br> Board. Dale Watson seconded the motion. Votes in favor: Ron Vizzone, June Conant, Leslie Estep, Dale Watson, Francis Ganon, Elizabeth Weatherford, Keone McAllister. Votes against: Ken McGilvray. The motion was passed.<br> <br> Elizabeth Weatherford made a motion to invite Paul Nash to report to the Board at the next Board Meeting of July 21, 2010. Francis Ganon seconded the motion. The motion passed with unanimous<br> approval.<br> <br> Dale Watson made the motion to continue participating in the SEE Hawaii program. Leslie Estep seconded the motion. Votes in favor: Keone McAllister, Elizabeth Weatherford, Dale Watson, Leslie<br> Estep, June Conant. Votes against: Ken McGilvray, Francis Ganon. Votes abstaining: Ron Vizzone. The motion was passed with a majority vote.<br> <br> Ron Vizzone made the motion to reinstate the Finance Committee with the current Treasurer, Ken McGilvray as Chairman. Leslie Estep seconded the motion. The motion carried with unanimous<br> approval.<br> <br> June Conant made the motion to postpone the decision on reinstating the Human Resources Committee until the Board can decide whether to keep Pro Service. Elizabeth Weatherford seconded the motion. Votes in favor: Ron Vizzone, Keone McAllister, Elizabeth Weatherford, Dale Watson, Leslie Estep, June Conant, Francis Ganon. Votes against: Ken McGilvray. The motion was passed.<br> <br> Ken McGilvray made a motion that the whole Board <span class=GramE>become</span> the Paving Committee with at least two Committee members chosen from the general membership at large. Ron Vizzone seconded the motion. Votes in favor: June Conant, Keone McAllister, Ron Vizzone, Ken McGilvray, Leslie Estep, Francis Ganon. Votes against: Dale Watson. Votes abstaining: Elizabeth Weatherford. The motion passed with a majority vote.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log August 18, 2010</strong><br> <br> June Conant made the motion to approve the Minutes of the Board of Directors Meeting on June 16, 2010. Leslie Estep made the motion to second. Unanimous approval and motion carried.<br> <br> Mr. McGilvray moved to accept the Minutes of the Board of Directors Meeting of July 21, 2010. Ms. Judy Sumter seconded. Unanimous approval and motion carried.<br> <br> Ken McGilvray moved to accept the Minutes of the Special Meeting on July 7, 2010. Keone McAlister seconded. Unanimous approval and motion carried.<br> <br> Mr. Vizzone made the motion to have permission for himself and Mr. Hanor to confirm with the Mayor and Ms. Naeole-Beason that the land will be deeded to the County if the proposal meets with HPPOA s criteria. Ms. Estep seconded the motion. The vote was taken: Keone McAlister, Francis Ganon, Leslie Estep, Ken <span class=GramE>McGilvray ,</span> Ron Vizzone in favor. Dale Watson, June Conant, Elizabeth Weatherford against. Judy Sumter abstained. Motion carried.<br> <br> June Conant moved to change the Committee name of ENET to Community Resilience Committee. Elizabeth Weatherford seconded the motion. Unanimous approval and motion carried.<br> <br> Mr. Dale Watson moved to hire Mr. Van Leer, Esq. as Attorney. Elizabeth Weatherford seconded the motion. Vote was taken: In favor: Dale Watson, Elizabeth Weatherford, Leslie Estep, Judy Sumter, <span class=GramE>June</span> Conant. Against: Ron Vizzone, Ken McGilvray, Keone McAlister, <span class=GramE>Francis</span> Ganon. Motion carried.<br> <br> Dale Watson made a motion to require the Editor of The Conch be accountable to the Board and the General Manager before publication of editions of The Conch. The President called the motion out of order due to the fact that the President appointed Rod Thompson as the Editor. Ms. Leslie Estep made the subsidiary motion to postpone the main motion and discussion until the next meeting. Judy Sumter seconded the motion. Motion carried by unanimous approval. Main motion postponed until September 15, 2010.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log September 15, 2010</strong></p> <p>Leslie Estep made a motion to move up the Committee Reports on the Agenda to follow the Approval of the Minutes. Dale Watson seconded the motion. Vote in favor: Leslie Estep, Dale Watson, Elizabeth Weatherford, Keone McAllister, Judy Sumter, <span class=GramE>Francis</span> Ganon. Vote against: June Conant, Ken McGilvray, <span class=GramE>Ron</span> Vizzone. The motion carried.<br> <br> Ken McGilvray made motion to approve the Minutes of the Board of Directors Meeting of August 18, 2010 as corrected and June Conant seconded the motion. Unanimously approved and motion carried.<br> <br> June Conant moved to accept the Minutes of the Special Meeting on June 22, 2010. Dale Watson seconded. Unanimously approval and motion carried.<br> <br> Leslie Estep made the motion to add the Road Safety Committee Report to the monthly Committee Reports. Elizabeth Weatherford seconded. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Dale Watson made the motion that the Road Safety Committee chose <span class=GramE>their own</span> Chair. Leslie Estep seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Leslie Estep made the motion to table the discussion on the Paving Committee contact for Loeffler Construction until the next Board Meeting. Francis Ganon seconded the motion. <span class=GramE>Unanimously approved.</span> Motion carried.<br> <br> Elizabeth Weatherford made the motion to accept the sample letter written by Mr. Ivan Van Leer, Esq. as a response to the allegation of fugitive dust, with an additional copy to be sent to the petitioners. Dale Watson seconded the motion. <span class=GramE>Unanimously approved.</span> Motion carried.<br> <br> Judy Sumter made the motion that merit increases be delayed for all employees at this time. Leslie Estep seconded. Vote in favor: Elizabeth Weatherford, Ron Vizzone, Leslie Estep Ken McGilvray, Francis Ganon, Keone McAllister, June Conant, <span class=GramE>Judy</span> Sumter. Dale Watson abstained. Motion carried.<br> <br> Judy Sumter made the motion to accept Pro Service Hawaii for the following year. June Conant seconded the motion. Vote in Favor: Elizabeth Weatherford, Keone McAllister, Leslie Estep, Judy Sumter, June Conant, <span class=GramE>Dale</span> Watson. Vote against: Ken McGilvray, Ron Vizzone, <span class=GramE>Francis</span> Ganon. Motion carried.<br> <br> June Conant made the motion that Ms. Morgan Sky be kept as Webmaster until the Board makes a decision about what will be done in the future. Elizabeth Weatherford seconded the motion. Vote in favor: Elizabeth Weatherford, Francis Ganon, Dale Watson, Leslie Estep, June Conant, Keone McAllister, Ken McGilvray, <span class=GramE>Judy</span> Sumter. Ron Vizzone abstained. Motion carried.<br> <br> Dale Watson made the motion that Mr. Tommy Spencer <span class=GramE>continue</span> to use his truck for hauling until the Board can vote on competitive bids. Leslie Estep seconded the motion. Vote in favor: Elizabeth Weatherford, Leslie Estep, Dale Watson, Judy Sumter, <span class=GramE>June</span> Conant. Vote against: Ron Vizzone, Keone McAllister, Ken McGilvray, <span class=GramE>Francis</span> Ganon. Motion carried.<br> <br> Judy Sumter made the motion that the Board <span class=GramE>call</span> a Special Meeting for next Wednesday at 6:00 p.m. to discuss issues related to hauling. Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter made the motion to form an Expense Review Committee to review expenses and report back to the Board at the October meeting. Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter made the motion to fix a time of 9:00 p.m. to adjourn the monthly Board meetings. Leslie Estep seconded the motion. Vote in favor: Elizabeth Weatherford, Leslie Estep, Dale Watson, Francis Ganon, Ron Vizzone, Keone McAllister, June Conant, <span class=GramE>Judy</span> Sumter. Vote against: Ken McGilvray. Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log October 20, 2010</strong></p> <p>June Conant moved to accept the Minutes of the Board of Directors Meeting on September 15, 2010. Dale Watson seconded. Unanimously approved and motion carried.<br> <br> Judy Sumter made the motion to try Kona Coast Office Supplies for a 90-day trial period. Ken McGilvray seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Dale Watson made the motion to continue using TNS Construction for the Maintenance Shop Bathroom as per previous approval on the bid of approximately $16,000. Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Ron Vizzone made the motion that Mr. Van Leer, Esq. <span class=GramE>draft</span> a letter in response to Mr. Nagamine, Dept. of Health, to explain our position. Leslie Estep seconded the motion. Unanimous approval and motion carried.<br> <br> June Conant made the motion that the Board review The Conch one week prior to publication. Keone McAllister seconded. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Ken McGilvray moved to accept Mr. Van Leer s Agreement of Retainer to be signed by the President. Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter made the motion to hold a Special Meeting on October 27, 2010 to open the bids a week from today. Francis Ganon seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> June Conant moved to make a resolution to use Robert s Rules as a guideline for procedures. Judy Sumter seconded the motion. Vote in favor: Ron Vizzone, Francis Ganon, Keone McAllister, Elizabeth Weatherford, Leslie Estep, Judy Sumter, June Conant, <span class=GramE>Ken</span> McGilvray. Vote against: Dale Watson. Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log November 17, 2010</strong></p> <p><br> Elizabeth Weatherford moved to accept the Minutes of the Board of Directors Meeting on September 22, 2010. Leslie Estep seconded. Unanimously approved and motion carried.<br> <br> Judy Sumter moved to accept the Minutes of the Board of Directors Meeting on October 20, 2010. Francis Ganon seconded the motion. Unanimously approved and motion carried.<br> <br> Ken McGilvray moved to accept the Minutes of the Special Meeting of October 27, 2010. Keone McAllister seconded the motion. Unanimously approved and motion carried.<br> <br> Ken McGilvray moved to send a collection letter to the homeowners with overdue fees from the last two years. Elizabeth Weatherford seconded the motion. Unanimously approved and motion carried.<br> <br> Dale Watson made the motion to allow Aloha Paint Company to continue the road striping. Leslie Estep seconded the motion. Vote in favor: Elizabeth Weatherford, Judy Sumter, Leslie Estep, June Conant, Keone McAllister, and Dale Watson. Vote against: Ken McGilvray and Francis Ganon. Motion carried.<br> <br> Dale Watson made the motion to install speed humps at the top of the Park on the paved roads 300 yards in on each end of the main road and one mid point from there; as well as, two speed humps to be allocated for Paradise Alakai. Judy Sumter seconded the motion. Vote in favor: Keone McAllister, Judy Sumter, Dale Watson, Leslie Estep, <span class=GramE>Francis</span> Ganon. Vote against: Ken McGilvray, Elizabeth Weatherford, <span class=GramE>June</span> Conant. Motion carried.<br> <br> Ken McGilvray moved to implement the proposed rate increase on road fees for 2011 to $238.25. Leslie Estep seconded the motion. Unanimously approved and motion carried.<br> <br> June Conant made the motion to inform owners of consolidated lots that as of January 2011, owners will be billed road fees for each individual lot. Ken McGilvray seconded the motion. Unanimously approved and motion carried.<br> <br> Ken McGilvray made the motion to table the vote on the park until the next Board meeting. Elizabeth Weatherford seconded the motion. Vote in favor: Elizabeth Weatherford, June Conant, Ken McGilvray, Keone McAllister, Dale Watson, Judy Sumter, <span class=GramE>Leslie</span> Estep. Francis Ganon was absent. Motion carried.<br> <br> Dale Watson made the motion to donate $500 to Friends of Puna s Future for their Fuel Tax Revenue (FTR) media campaign. Leslie Estep seconded the motion. Unanimously approved and motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log December 15, 2010</strong></p> <p><br> June Conant moved to accept the Minutes of the Board of Directors Meeting on November 17, 2010. Dale Watson seconded the motion. Unanimously approved and motion carried.<br> <br> Ken McGilvray moved to refer to a Committee the development of a Conflict of Interest policy. June Conant seconded the motion. Unanimously approved and motion carried.<br> <br> June Conant made the motion that the HPPOA Board of Directors <span class=GramE>pursue</span> the development of a County park on the 20 acre parcel located on Maku u Drive between 16th and 15th Avenues in cooperation with the County to address homeowners concerns. Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimously approved.</span> Motion carried.<br> <br> June Conant made the motion to install a security system based on the proposal received by HTS Inc. Ron Vizzone seconded the motion. Vote in favor: Dale Watson, June Conant, Ron Vizzone, Elizabeth Weatherford, <span class=GramE>Leslie</span> Estep. Vote against: Ken McGilvray. Motion carried.<br> <br> Elizabeth Weatherford made the motion that the Board rebar the windows in the Office and the Maintenance Shop restroom and add an additional lock to the safe room. Ron Vizzone seconded the motion. Unanimously approved and motion carried.<br> <br> June Conant moved to re-establish a HR committee as per the bylaws. Leslie Estep seconded the motion. Vote in favor: June Conant, Leslie Estep, Elizabeth Weatherford, Ken McGilvray, <span class=GramE>Ron</span> Vizzone. Vote against: Dale Watson. Motion carried.<br> <br> Ken McGilvray made the motion to expense $1,000 for a file server, $500 to install the network, $750 to install three direct users of QuickBooks Premier, $2500 for conversion, setup and training and $300 for the Premier software support. June Conant seconded the motion. Unanimously approved and motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Motions Log January 19, 2011</strong><br> <br> June Conant moved to accept the Minutes of the Board of Directors Meeting on December 15, 2010. Elizabeth Weatherford seconded the motion. Vote in favor: June Conant, Elizabeth Weatherford, Ken McGilvray, Ron Vizzone, Leslie Estep, <span class=GramE>Judy</span> Sumter. Keone McAllister and Francis Ganon abstained. Approved and motion carried.<br> <br> Judy Sumter, Chair, made the motion to dissolve the Expense Review Committee. June Conant seconded the motion. Unanimously approved and motion carried.<br> <br> Elizabeth Weatherford made the motion to send the revised letter to the County regarding the Board s continued support for the development of the park in HPP. Ron Vizzone seconded the motion. Unanimously approved and motion carried.<br> <br> June Conant made a motion to send a letter of notification to owners who will be affected by the speed humps, before they are installed. Elizabeth Weatherford seconded the motion. Vote in favor: June Conant, Elizabeth Weatherford, Ron Vizzone, Keone McAllister, Leslie Estep, <span class=GramE>Judy</span> Sumter. Vote against: Ken McGilvray, Francis Ganon. Motion carried.<br> <br> Elizabeth Weatherford made the motion that speed humps be installed without delay on 30th from Kaloli to Hwy 130, due to the fact that they had previously petitioned for speed humps. Ron Vizzone seconded the motion. Vote in favor: Keone McAllister, Judy Sumter, Elizabeth Weatherford, Ron Vizzone, Leslie Estep, <span class=GramE>June</span> Conant. Vote against: Ken McGilvray. Francis Ganon abstained. Motion carried.<br> <br> Elizabeth Weatherford made the motion to accept the amended changes to the Activity Center Rental Agreement. Ron Vizzone seconded the motion. Unanimously approved and motion carried.<br> <br> Ken McGilvray moved to send the letter on the impacts of Highway 130 Road Improvement Projects. June Conant seconded the motion. Vote in favor: June Conant, Elizabeth Weatherford, Ken McGilvray, Keone McAllister, Francis Ganon, Leslie Estep, <span class=GramE>Judy</span> Sumter. Vote against: Ron Vizzone. Motion<br> carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>February 16, 2011 Motions Log</strong></p> <p><br> Elizabeth Weatherford moved to accept the Minutes of the Board of Directors Meeting on January 19, 2011. Judy Sumter seconded the motion. Vote in favor: Judy Sumter, Elizabeth Weatherford, Keone McAllister, Ken McGilvray, Leslie Estep, <span class=GramE>June</span> Conant. Dale Watson abstained. Approved and motion carried.</p> <p>Ken McGilvray moved to send the letter dated February 17, 2011 to the Bonding Company. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter amended the motion to set the mileage reimbursement to $0.51/mile. Vote in favor: Dale Watson, Leslie Estep, Keone McAllister, Judy Sumter, <span class=GramE>June</span> Conant. Vote against: Ken McGilvray, Elizabeth Weatherford. Motion carried.<br> <br> Elizabeth Weatherford made the motion to approve the Verizon Plan at $80/month for 700 minutes for three phones. Dale Watson seconded the motion. Vote in favor: Dale Watson, Leslie Estep, Keone McAllister, Judy Sumter, June Conant, <span class=GramE>Elizabeth</span> Weatherford. Vote against: Ken McGilvray. Motion carried.<br> <br> Ken McGilvray moved to accept the amended Phase III punchlist. Dale Watson seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Keone McAllister moved to accept the proposed forms under  Agreement between Owner and Contractor . Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><br> <strong>March 16, 2011 Motions Log</strong><br> <br> June Conant moved to accept the Minutes of the Board of Directors Meeting on February 16, 2011. Judy Sumter seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter made the motion to approve the printing of the ballots. June Conant seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter made the motion to designate the League of Women Voters to count the ballots. June Conant seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Judy Sumter made the motion to approve the format of the ballots using a watermark instead of color paper. June Conant seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Ken McGilvray made the motion to establish the Date of the Election of the Board of Directors as May 27, 2011. June Conant seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Minutes of the HPPOA Board of Directors Meeting on March 16, 2011, Page 4 of 4 Ron Vizzone made the motion that four speed humps be placed on 28th on either side of Kaloli at 300ft and 400ft markers from the stop sign. Francis Ganon seconded the motion. Discussion ensued on where the speed humps should be placed. Dale Watson made the motion to postpone the motion until the General Manager and the Road Supervisor could determine the most effective spacing of the speed humps. Ron Vizzone seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>April 20, 2011 Motions Log</strong></p> <p><br> June Conant moved to accept the Minutes of the Board of Directors Meeting on March 16, 2011. Dale Watson seconded the motion. Vote in favor: Ron Vizzone, June Conant, Dale Watson, Ken McGilvray, Judy Sumter, <span class=GramE>Francis</span> Ganon. Elizabeth Weatherford and Keone McAllister abstained. Motion carried.<br> <br> Judy Sumter made the motion to provide room on the website for PMAR. Ken McGilvray seconded. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> June Conant motioned to install the speed humps on 28th at 150 ft of either side of Kaloli and to include the additional traffic calming paint. Keone McAllister seconded the motion. Vote in favor: Ron Vizzone, Keone McAllister, Francis Ganon, Judy Sumter, Elizabeth Weatherford, <span class=GramE>Dale</span> Watson. Against: June Conant, Ken McGilvray. Motion carried.<br> <br> Dale Watson made the motion to allocate $3500 to relocate the mailboxes on Shower. Ken McGilvray seconded. Discussion ensued. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Ken McGilvray moved that a letter be sent to the County that the Board is not in support of the special use permit, as it is not in harmony with the master plan. Dale Watson seconded the motion. Vote in favor: Francis Ganon, Ken McGilvray, Ron Vizzone, <span class=GramE>Dale</span> Watson. June Conant, Keone McAllister, Elizabeth Weatherford, Judy Sumter abstained. Motion carried</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>May 18, 2011 Motions Log</strong></p> <p><br> June Conant moved to accept the Minutes of the Board of Directors Meeting of April 20, 2011. Dale Watson seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Dale Watson made the motion for the General Manager to inform the Planning Department if conditions for special permits are not met. Elizabeth Weatherford seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> June Conant made the motion to proceed with the dead man s gate on Railroad Ave. Dale Watson seconded the motion. Discussion ensued. Vote: In favor: Elizabeth Weatherford, Ron Vizzone, Keone McAllister, Dale Watson, June Conant, <span class=GramE>Leslie</span> Estep. Against: Ken McGilvray, Francis Ganon. Motion carried.<br> <br> Dale Watson made the motion to let the County start the park if they have cleared the 20 acre lot and construction has begun within two years of the recording date, or the land is to be reverted back to HPPOA. Ron Vizzone seconded the motion. Vote: In Favor: Ron Vizzone, Dale Watson, June Conant, Leslie Estep, Elizabeth Weatherford, <span class=GramE>Keone</span> McAllister. Against: Francis Ganon, Ken McGilvray. Motion carried.<br> <br> Ken McGilvray made the motion to refer the creation of a list to a Committee of the Board of Directors and interested owners to discuss further requests for the park. Francis Ganon seconded the motion. Discussion ensued. The Board agreed to meet in Committee on June 1st, Wednesday at 6:00 p.m. Vote: In Favor: Ron Vizzone, Elizabeth Weatherford, Leslie Estep, Ken McGilvray, June Conant, <span class=GramE>Francis</span> Ganon. Against: Keone McAllister, Dale Watson. Motion carried.<br> <br> Ron Vizzone made the motion to end the contract with Pro Service Hawaii. June Conant seconded the motion. Discussion ensued. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> Dale Watson made the motion to accept Scott s budget as written. June Conant seconded the motion. Discussion ensued. Vote: In favor: Ron Vizzone, Keone McAllister, Dale Watson, June Conant, Elizabeth Weatherford, <span class=GramE>Leslie</span> Estep. Against: Ken McGilvray. Francis Ganon abstained. Motion carried.<br> <br> Dale Watson made the motion to accept the estimate of $25,000 for the reflective pavement markers on the double yellows on main roads. Leslie Estep seconded the motion. Discussion ensued. Vote: In favor: Ron Vizzone, Leslie Estep, Keone McAllister, Dale Watson, <span class=GramE>June</span> Conant. Against: Ken McGilvray. Francis Ganon, Elizabeth Weatherford abstained. Motion carried.<br> <br> Ken McGilvray moved to upgrade the software package of Quickbooks to the Enterprise system at a cost of approximately $2300. June Conant seconded the motion. Discussion ensued. Vote: In favor: Ken McGilvray, Keone McAllister, Francis Ganon, Ron Vizzone, Elizabeth Weatherford, June Conant, Dale Watson. Leslie Estep abstained. Motion carried.<br> <br> June Conant moved to accept the amended Employee Handbook. Keone McAllister seconded the motion. Discussion ensued. Vote: In favor: Leslie Estep, Keone McAllister, Ron Vizzone, Dale Watson, June Conant, <span class=GramE>Elizabeth</span> Weatherford. Against: Ken McGilvray. Francis Ganon abstained. Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>June 15, 2011 Motions Log</strong></p> <p><br> June Conant moved to accept the Minutes of the Board of Directors Meeting of May 18, 2011. Ken McGilvray seconded the motion. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> June Conant moved that HPPOA proceed with the deeding or leasing of a 20-acre parcel located in HPP to the County of Hawaii for the sole purpose of the construction and maintenance of a County park and recreational facilities. The construction of the park facilities shall begin no later than three years from the completion date of the EAS or ownership of the property will revert back to HPPOA. A real estate attorney will be hired to ensure that the documentation contains these restrictions. HPPOA is aware that, at this time, the County is not planning to provide an outside water source for the park or for any assistance with road maintenance on HPP roads. Ron Vizzone seconded the motion. Discussion ensued. The Board asked about the County s written commitment to park items. Keone McAllister, Ron Vizzone, June Conant, Elizabeth Weatherford. Against: Ken McGilvray, Dale Watson. <span class=GramE>Abstained: Leslie Estep.</span> Motion carried.<br> <br> Ron Vizzone made the motion to give Community Resilience the same rate as Neighborhood Watch. Discussion ensued. <span class=GramE>Unanimous approval.</span> Motion carried.<br> <br> June Conant made the motion to remove <span class=GramE>the seven Albizia tress on the right-away using funds from this year s budget in the amount of $7,000</span>. Leslie Estep seconded the motion. Discussion ensued. Vote in favor: Ron Vizzone, Leslie Estep, Keone McAllister, June Conant, Dale Watson, <span class=GramE>Elizabeth</span> Weatherford. Against: Ken McGilvray. Motion carried.<br> <br> Dale Watson made the motion to accept the inland marine policy for $2500 a year and its exclusions. Leslie Estep seconded the motion. Discussion ensued. Vote in favor: Ron Vizzone, Leslie Estep, Dale Watson, <span class=GramE>Keone</span> McAllister. Vote against: Elizabeth Weatherford, June Conant. Ken McGilvray was absent. Motion carried.<br> <br> June Conant moved to pay $10 of $25 nonrefundable fee to the caretaker for opening and closing the AC at special events. Vote in favor: Ron Vizzone, Leslie Estep, Keone McAllister, Elizabeth Weatherford, June Conant, <span class=GramE>Dale</span> Watson. Ken McGilvray was absent. Motion carried.<br> <br> June Conant moved that the General Manager proceed with the repairs to the cracks and painting of floors in the main hall and bathrooms of the activity center. Vote in favor: Ron Vizzone, Leslie Estep, Keone McAllister, June Conant, <span class=GramE>Dale</span> Watson. Ken McGilvray and Elizabeth Weatherford were absent. Motion carried.<br> <br> Dale Watson made the motion to move $10,000 from the road fees to the non roads funds. June Conant seconded the motion. Vote in favor: Ron Vizzone, Leslie Estep, Keone McAllister, Elizabeth Weatherford, June Conant, <span class=GramE>Dale</span> Watson. Ken McGilvray was absent. Motion carried.<br> <br> Dale Watson made the motion to give permission to the GM to go to the County and/or Mayor to discuss HPPOA s requirement to pay tipping fees. Leslie Estep seconded the motion. Discussion ensued. Vote in favor: Dale Watson, Leslie Estep, Keone McAllister, June Conant, <span class=GramE>Ron</span> Vizzone. Ken McGilvray was absent. Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>July 20, 2011 Motions Log</strong></p> <p>Elizabeth Weatherford moved to approve the Meeting Minutes of June 15, 2011 as amended. June Conant seconded. Vote in favor: Ken McGilvray, Elizabeth Weatherford, Ron Vizzone, Verne Presnall, June Conant, Dale Watson, <span class=GramE>Margaret</span> Stevens. Judy Sumter and Margaret Stevens abstained. Motion carried.<br> <br> Ken McGilvray made the motion to confirm the rate of $60.00 for the use of the facilities for this year. Vote in favor: Unanimous approval. Motion carried.<br> <br> June Conant moved that the Employee Handbook be revised to say  sick days and vacation days are not interchangeable. Ron Vizzone seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br> <br> Elizabeth Weatherford made the motion to adopt the Cash Flow Program that Scott Reilling introduced. Margaret Stevens seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br> <br> Dale Watson made the motion to purchase the machine with the grazer for the total cost of $3000. Ron Vizzone seconded the motion. Vote in favor: Francis Ganon, Margaret Stevens, Ron Vizzone, Elizabeth Weatherford, Dale Watson, Verne Presnall, June Conant, <span class=GramE>Judy</span> Sumter. Against: Ken McGilvray. Motion carried.<br> <br> Margaret Stevens moved to approve the use of Robert s Rules of Order Newly Revised  10th Edition at Meetings. Dale Watson seconded. Vote in favor: Unanimous approval. Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>August 17, 2011 Motions Log</strong></p> <p>June Conant moved to approve the Meeting Minutes of July 20, 2011 as amended. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.<br> <br> Dale Watson made the motion to establish a Committee to investigate other options to create a park. Elizabeth Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br> <br> June Conant moved to accept HMSA for another next year. Dale Watson seconded the motion. Discussion ensued. Ken McGilvray amended the motion to deduct 1 ½ % of gross wages to augment the plan. Francis Ganon seconded the motion. Discussion ensued. Vote in favor: Ken McGilvray, Francis Ganon, Margaret Stevens, Judy Sumter, <span class=GramE>Ron</span> Vizzone. Vote against: Elizabeth Weatherford, Verne Presnall, Dale Watson, <span class=GramE>June</span> Conant. Amended Motion carried.<br> <br> June Conant moved to following the HPPOA Bylaws amended July 22, 2010 in regards to Conflict of Interest. Ken McGilvray seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br> <br> June Conant moved that the HPP Board request the County of Hawaii deed TMK 1-5-059-047 and 1-5-057-001 to HPP. Ron Vizzone seconded. Discussion ensued. Vote in favor: Unanimous approval. Elizabeth Weatherford was absent. Motion carried.<br> <br> Elizabeth Weatherford made the motion to install a speed hump on Ala Heiau Rd. Dale Watson seconded the motion. Vote in favor: Unanimous approval. Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>Special Meeting on September 6, 2011</strong></p> <p>June Conant moved to accept agenda as amended and Francis Ganon seconded the motion. Vote in favor: Ron Vizzone, June Conant, Ken McGilvray, Elizabeth Weatherford, Margaret  Peggy Stevens, Verne Presnall, Judy Sumter and Francis Ganon. <span class=GramE>Opposed: Dale Watson.</span> Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p><strong>September 21, 2011</strong> <strong>Motions Log</strong></p> <p>June Conant moved to approve the Meeting Minutes of August 17, 2011. Judy Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br> <br> Ron Vizzone moved to accept the Minutes of September 6, 2011. Elizabeth Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br> <br> June Conant moved to accept the Agenda with the provision that the Owner Input be changed to the beginning of Meeting. Margaret Stevens seconded. Vote in favor: Margaret Stevens, Ken McGilvray, Elizabeth Weatherford, Judy Sumter, Dale Watson, <span class=GramE>June</span> Conant. <span class=GramE>Opposed: Ron Vizzone, Francis Ganon.</span> Motion Carried.<br> <br> The Board agrees to dedicate 16th Street between Maku u and Paradise for the hours of the Annual Howling Holidays Event on December 11, 2011 and to rent the facility for the $100 fee and ask for a $125 deposit of which $25 is not refundable in order to pay for the fee of the caretaker. Vote in favor: Francis Ganon, Margaret Stevens, Elizabeth Weatherford, Ron Vizzone, Judy Sumter, June Conant, <span class=GramE>Dale</span> Watson. <span class=GramE>Opposed: Ken McGilvray.</span> Motion carried.</p> <div class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'>October 19, 2011 Motions Log<o:p></o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'><o:p>&nbsp;</o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>June Conant moved to accept the Agenda as amended. Verne Presnall seconded. Vote in favor: Unanimous approval. Motion carried.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>June Conant moved to approve the Election of Officers Minutes of June 26, 2011. Judy Sumter seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>June Conant moved to accept the Minutes of September 21, 2011 as amended. Elizabeth Weatherford<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span class=GramE><span style='mso-fareast-font-family:"Times New Roman";color:windowtext; mso-bidi-font-style:italic'>seconded</span></span><span style='mso-fareast-font-family: "Times New Roman";color:windowtext;mso-bidi-font-style:italic'> the motion. Vote in favor: Unanimous approval. Motion carried.<br style='mso-special-character: line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>After amendment, the motion was adopted to buy a pick up truck not to exceed $13,000. Vote in favor:<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Judy Sumter, June Conant, Ron Vizzone, Elizabeth Weatherford, Verne Presnall. Opposed: Ken<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span class=GramE><span style='mso-fareast-font-family:"Times New Roman";color:windowtext; mso-bidi-font-style:italic'>McGilvray.</span></span><span style='mso-fareast-font-family: "Times New Roman";color:windowtext;mso-bidi-font-style:italic'> Motion carried.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>June Conant moved to table the discussion on the IDIQ Contract between HPPOA and the Truck Haulers<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span class=GramE><span style='mso-fareast-font-family:"Times New Roman";color:windowtext; mso-bidi-font-style:italic'>until</span></span><span style='mso-fareast-font-family: "Times New Roman";color:windowtext;mso-bidi-font-style:italic'> next month. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <div class=MsoNormal align=center style='text-align:center;mso-layout-grid-align: none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'>November 16, 2011 Motions Log<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>June Conant moved to accept the Minutes of October 19, 2011. Elizabeth Weatherford seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Ken McGilvray moved to allow Yamada and Sons to start the paving at their earliest convenience and that the bond has to be completed and the contract must be in our hands before they are paid. Ron Vizzone seconded. Discussion ensued.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Ron Vizzone moved to table the motion until further information is gathered. Peggy Stevens seconded.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Vote in favor: Ron Vizzone, Peggy Stevens, Verne Presnall, Dale Watson, June Conant, Elizabeth Weatherford, <span class=GramE>Francis</span> Ganon. <span class=GramE>Opposed: Ken McGilvray.</span> Motion carried.<br style='mso-special-character: line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Ken McGilvray moved to set the road fees for 2012 at $262.00. Peggy Stevens seconded the motion.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Discussion ensued. Vote in favor: Unanimous approval. Motion carried.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Dale Watson made the motion to use $500 to buy the red reflective street numbers so the volunteer fire<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span class=GramE><span style='mso-fareast-font-family:"Times New Roman";color:windowtext; mso-bidi-font-style:italic'>department</span></span><span style='mso-fareast-font-family: "Times New Roman";color:windowtext;mso-bidi-font-style:italic'> can post them on the back of the stop signs on every 5th street. June Conant seconded.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Discussion ensued.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Verne Presnall table the motion until review can be made on adding the letter of the main street. June Conant seconded. Vote in favor: Unanimous approval. Motion carried.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <div class=MsoNormal align=center style='text-align:center;mso-layout-grid-align: none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman"'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'>December 21, 2011 Motions Log<o:p></o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'><o:p>&nbsp;</o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Elizabeth Weatherford moved to accept the Minutes of November 16, 2011 as amended. Peggy Stevens seconded the motion. Vote in favor: Unanimous approval. Motion carried.<br style='mso-special-character:line-break'> <![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'> <![endif]><o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Peggy Stevens moved to table the discussion of the IDIQ Contract between HPPOA and truck haulers until the January meeting. Elizabeth Weatherford seconded. Vote in favor: Unanimous approval. Motion carried.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Peggy Stevens made the motion to deny the request of the resolution made at the General Membership Meeting relating to the waiving of the rental fees of the Activity Center to Neighborhood Watch and the Community Resilience Committees. Ken McGilvray seconded.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Discussion ensued. Vote in favor: Ken McGilvray, Dale Watson, <span class=GramE>Peggy</span> Stevens. <span class=GramE>Opposed: Elizabeth Weatherford.</span> Verne Presnall abstained. Motion carried.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <div class=MsoNormal align=center style='text-align:center;mso-layout-grid-align: none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'>January 18, 2012 Motions Log<o:p></o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><b><span style='mso-fareast-font-family:"Times New Roman";color:windowtext'><o:p>&nbsp;</o:p></span></b></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'>Elizabeth Weatherford moved to accept the Minutes of December 21, 2011 as amended. Ken McGilvray seconded the motion. Vote in favor: Unanimous approval. Motion carried.<o:p></o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <div class=MsoNormal align=center style='text-align:center;mso-layout-grid-align: none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman"'> <hr size=2 width="100%" align=center> </span></div> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman"'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <p class=MsoNormal style='mso-layout-grid-align:none;text-autospace:none'><span style='mso-fareast-font-family:"Times New Roman";color:windowtext;mso-bidi-font-style: italic'><o:p>&nbsp;</o:p></span></p> <div align=center> <table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width=862 style='width:646.5pt;mso-cellspacing:0in;mso-yfti-tbllook:1184;mso-padding-alt: 0in 0in 0in 0in'> <tr style='mso-yfti-irow:0;mso-yfti-firstrow:yes;mso-yfti-lastrow:yes'> <td width="100%" style='width:100.0%;padding:0in 0in 0in 0in'> <p class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'>&nbsp;*<a href="../../index.html">Site Map</a>*<a href="../../history.html">History</a>*<a href="../../directions.html">Directions</a>*<a href="http://freecal.brownbearsw.com/hppoa">Activity Center</a>*<a href="../../minutes.html">Executive info</a>*<a href="../../watch.html">Neighborhood Watch</a>*<a href="../../links.html">Links</a>*&nbsp;<a href="../../contact.html">Contact</a>* <o:p></o:p></span></p> </td> </tr> </table> </div> <p class=MsoNormal align=center style='text-align:center'><span style='mso-fareast-font-family:"Times New Roman"'><br> Please visit the <a href="../../faq.html">FAQ</a> page for the answers to the most commonly asked questions.<o:p></o:p></span></p> </div> </body> </html>